(6)(m)
CITY COMMISSION REGULAR MTG
- Meeting Date:
- 04/17/2019
- Title:
- Rejecting bid received for the 2019-067 PPE, Fire Hose, Nozzles and Related Equipment
- Submitted For:
- Debbie Gurka
- Submitted By:
- Debbie Gurka, Administration
- Department:
- Finance
Information
ACTION REQUEST (Brief Summary)
Reject bid received for Bid # 2019-067 Personnel Protective Equipment, Fire Hose, Nozzles and Related Equipment. Once approval of Commission the bid will be rebidded..
BACKGROUND
Bid packets for 2019-067 Personnel Protective Equipment, Fire Hose, Nozzles and Related Equipment was mailed out to vendors on 03/20/2019. Two bid packets were received from Casco Industries, La Porte, Texas and Delta Industrial Service and Supply, Port Neches, Texas.
Casco Industries bid was in compliant with the bid specifications and the Fire Department was prepared to award the bid to Casco Industries. However, Casco representative John Kilpatrick provided a notice of withdrawal of their bid.
Delta Industrial Service & Supply bid does not conform to Section 1.2.0 of the Bid Specifications that clearly reads "All freight/shipping charges are the responsibility of the vendor and should be included as part of the product quote. This includes return freight for warranty repairs".
A follow up email to confirm shipping fees were not included in the product bid quote was emailed to Delta Industrial Service & Supply representative Marissa Guerra who indicated the freight and shipping was the responsibility of the Fire Department.
The Fire Department with prior approval of the Mayor and City Attorney is requesting approval of City Commission to reject the bid in accordance to the Purchasing Policy, Section V, Formal Sealed Bids & Proposals, Disqualifying Bidders # 8 "Failure to use colored bid for furnished by the City, and failure to properly complete the bid form. The bid will be rebidded after Commission approval.
Casco Industries bid was in compliant with the bid specifications and the Fire Department was prepared to award the bid to Casco Industries. However, Casco representative John Kilpatrick provided a notice of withdrawal of their bid.
Delta Industrial Service & Supply bid does not conform to Section 1.2.0 of the Bid Specifications that clearly reads "All freight/shipping charges are the responsibility of the vendor and should be included as part of the product quote. This includes return freight for warranty repairs".
A follow up email to confirm shipping fees were not included in the product bid quote was emailed to Delta Industrial Service & Supply representative Marissa Guerra who indicated the freight and shipping was the responsibility of the Fire Department.
The Fire Department with prior approval of the Mayor and City Attorney is requesting approval of City Commission to reject the bid in accordance to the Purchasing Policy, Section V, Formal Sealed Bids & Proposals, Disqualifying Bidders # 8 "Failure to use colored bid for furnished by the City, and failure to properly complete the bid form. The bid will be rebidded after Commission approval.