(8)(c)
CITY COMMISSION REGULAR MTG
- Meeting Date:
- 10/15/2025
- Title:
- Authorize Lease Agreement with Mainland Children's Partnership for Temporary Office Space
- Submitted For:
- Jon Branson
- Submitted By:
- Jon Branson, Management Services
- Department:
- Management Services
Information
ACTION REQUEST
Approve Resolution No. 2025 - 120 authorizing the Mayor to enter into a lease agreement with Mainland Childrens Partnership for temporary office space for City Hall employees while the existing City Hall complex is being demolished and the new Municipal Complex is being constructed. This process is likely to take up to two years once construction begins on the new Municipal Complex. Approximately 40 individuals will occupy the leased space.
BACKGROUND (Brief Summary)
With the construction of the new Municipal Complex, staff located at the current City Hall will need to be housed at another location during the demolition of the existing City Hall and the construction of the new Municipal Complex. Alternatives included leasing other office space in the community and renting portable buildings. Leasing other available office space in Texas City proved to be much more expensive, when considering the price per square foot of rental space and the cost of utilities. Staff also looked into leasing portable buildings. However, that option was also more costly than the renting of office space at Mainland Childrens Partnership.
The proposed lease is for a two-year time period beginning November 1, 2025, with the ability to extend the lease for two consecutive six (6) month time periods if needed. The extension would only be exercised if construction of the new municipal complex runs longer than the two-year estimated construction time. The cost of the lease for 10,358 Sq. Ft., of office space would be $2.00 per Sq. Ft., per month and/or a total of $20,716 per month for the duration of the lease. This lease rate includes electricity, gas, water/sewer, and trash collection.
In order to move into the facility, some minor renovations will be required. A quote from Generosit Services to make the facility ready to occupy totals $139,976. This is a separate agenda item for consideration and that work includes, but is not limited to, replacing all ceiling tiles and cove base; patching all holes and painting all the interior walls: replacing all broken floor tiles, adding two new utility billing windows: one new interior door, and adding 16 ft., of wall space. It is anticipated this work will take approximately thirty (30) days to complete once reconstruction begins.
Funding for the lease will come from Bond proceeds for the Municipal Complex.
The proposed lease is for a two-year time period beginning November 1, 2025, with the ability to extend the lease for two consecutive six (6) month time periods if needed. The extension would only be exercised if construction of the new municipal complex runs longer than the two-year estimated construction time. The cost of the lease for 10,358 Sq. Ft., of office space would be $2.00 per Sq. Ft., per month and/or a total of $20,716 per month for the duration of the lease. This lease rate includes electricity, gas, water/sewer, and trash collection.
In order to move into the facility, some minor renovations will be required. A quote from Generosit Services to make the facility ready to occupy totals $139,976. This is a separate agenda item for consideration and that work includes, but is not limited to, replacing all ceiling tiles and cove base; patching all holes and painting all the interior walls: replacing all broken floor tiles, adding two new utility billing windows: one new interior door, and adding 16 ft., of wall space. It is anticipated this work will take approximately thirty (30) days to complete once reconstruction begins.
Funding for the lease will come from Bond proceeds for the Municipal Complex.
RECOMMENDATION
Consider approval of the lease with Mainland Children's Partnership and authorize the Mayor to execute the lease agreement.