(7)(b)
CITY COMMISSION REGULAR MTG
- Meeting Date:
- 02/18/2026
- Title:
- Purchas of TLC & Visual Edge Maintenance & Services
- Submitted For:
- Innovation Technology
- Submitted By:
- Patricia Mata, Community Development/ Grant Admin
- Department:
- Information Technology
Information
ACTION REQUEST
Commission to authorize the purchase of contractual services and maintenance for TLC and Visual Edge printers/copiers.
BACKGROUND (Brief Summary)
This item requests approval to expend $84,000 with Visual Edge / TLC for City-wide multifunctional printers and copiers, covering existing lease agreements and monthly maintenance costs based on usage. For full transparency, interim purchase orders were previously issued—$49,000 to TLC and $37,000 to Visual Edge—to allow payment of outstanding invoices while this item was scheduled for Commission consideration.
The City currently operates 31 multifunctional printers, which are utilized across departments for printing, scanning, emailing documents, and supporting required fax services. Visual Edge (formerly TLC) has served as a City vendor for more than 12 years. These costs are already budgeted within multiple departmental accounts and represent the City’s annual copier lease and maintenance obligations.
The City currently operates 31 multifunctional printers, which are utilized across departments for printing, scanning, emailing documents, and supporting required fax services. Visual Edge (formerly TLC) has served as a City vendor for more than 12 years. These costs are already budgeted within multiple departmental accounts and represent the City’s annual copier lease and maintenance obligations.
RECOMMENDATION
It is the recommendation of the Innovation Technology Department that the Commission approve the purchase of services and maintenance for TLC & Visual Edge printers/copiers.
Fiscal Impact
- Funds Available Y/N:
- Y
- Amount Requested:
- 84,000.00
- Source of Funds:
- Multiple Department Funds
- Account #:
- 101105-52670
Fiscal Impact:
These costs are already budgeted within multiple departmental accounts and represent the City’s annual copier lease and maintenance obligations.