Consider and approve staff’s recommendation to select BerryDunn and authorize execution of a contract for ERP consulting services, following their evaluation and ranking as the top qualified firm under RFQ 2026-014. 

The City received seven responses to RFQ 2026-014 for ERP Consulting Services. After a thorough evaluation, the review team selected BerryDunn as the most qualified firm. Their extensive experience with municipal governments and their proven track record in guiding cities through ERP modernization were key factors in their top ranking.

The City’s current ERP system is outdated, fragmented, and no longer meets operational needs. Core functions—including finance, purchasing, HR, payroll, utility billing, and asset management—operate on systems that lack integration, require manual workarounds, and limit reporting accuracy. Upgrading the ERP is essential to improve efficiency, strengthen internal controls, enhance transparency, and support long?term operational planning.

Additionally, the City has ARPA funds available that may be used for this project. However, federal requirements mandate a competitive RFP process in order to utilize ARPA funding, and all ARPA funds must be obligated by December 31, 2026. Engaging the expertise of a qualified ERP consultant now is critical to ensure the City can complete the required procurement steps and meet federal deadlines.

BerryDunn demonstrated the strongest ability to help the City assess its needs and select a modern, integrated ERP system tailored to our operational requirements.

Staff respectfully requests that the City Commission consider and approve the selection of BerryDunn as the top ranked and qualified firm under RFQ 2026-014 for ERP Consulting Services, and authorize the Mayor to execute a contract with BerryDunn.