(7)(d)
CITY COMMISSION REGULAR MTG
- Meeting Date:
- 05/20/2026
- Title:
- NEW POSITION REQUEST
- Submitted For:
- Cynthia Rushing
- Submitted By:
- Cynthia Rushing, Finance
- Department:
- Finance
Information
ACTION REQUEST
APPROVE HIRING ACCOUNTS PAYABLE (AP) MANAGER
BACKGROUND (Brief Summary)
AS WE CONTINUE TO STRENGTHEN THE FINANCE DEPARTMENT, THERE IS ONE MAJOR GAP THAT REQUIRES AN IMMEDIATE REMEDY. THE AP TEAM CURRENTLY CONSIST OF 3 STAFF MEMBERS THAT IS RESPONSIBLE FOR INVOICE PROCESSING, STATE REPORTING, UTILITY ANALYSIS AND OTHER AP RELATED TRANSACTIONS.
THE FY24 EXTERNAL AUDIT IDENTIFIED MATERIAL WEAKNESSES AND DEFICIENCIES RELATED TO ACCOUNTS PAYABLE PROCESSES, INCLUDING:
THE FY24 EXTERNAL AUDIT IDENTIFIED MATERIAL WEAKNESSES AND DEFICIENCIES RELATED TO ACCOUNTS PAYABLE PROCESSES, INCLUDING:
- INSUFFICIENT SEGREGATION OF DUTIES
- LACK OF DOCUMENTED AND STANDARDIZED AP PROCEDURES
- INCONSISTENT INVOICE PROCESSING AND APPROVAL WORKFLOWS
- MANUAL PROCESSES THAT INCREASE THE RISK OF ERROR AND FRAUD
- LIMITED OVERSIGHT OF VENDOR MANAGEMENT AND PAYMENT CONTROLS
- UNDERUTILIZATION OF THE CITY’S ERP SYSTEM (EERP, FORMERLY MUNIS)
RECOMMENDATION
THE CFO IS RECOMMENDING THE COMMISSION TO AUTHORIZE THE HIRING OF AN ACCOUNTS PAYABLE MANAGER IN PAY GRADE 121 AND THE BUDGET AMENDMENT NOT TO EXCEED A SALARY RANGE IN PAY GRADE 121.
Fiscal Impact
- Funds Available Y/N:
- Amount Requested:
- Source of Funds:
- Account #: