(9)(e)
CITY COMMISSION REGULAR MTG
- Meeting Date:
- 05/06/2026
- Title:
- BUDGET AMENDMENT ($14,603) – TYLER’S ENTERPRISE ENTERPRISE RESOURCE PLANNING (EERP - FORMALLY MUNIS) UPGRADE
- Submitted For:
- Finance Department
- Submitted By:
- Finance Department, Finance
- Department:
- Finance
Information
ACTION REQUEST
Approve Budget Amendment for Tyler EERP upgrade in the amount of $14,603
BACKGROUND (Brief Summary)
Tyler has made significant upgrades to the EERP since the city’s implementation in 2011. This is much more than a technology upgrade; it is a financial control, efficiency, and risk reduction strategy.
The current Accounts Payable (AP) process is:
The current Accounts Payable (AP) process is:
• Paper-intensive
• Prone to delays, errors, and duplicate payments
• Dependent on staff availability
• Lacking real-time visibility
These issues contribute to audit findings, late payments, and inefficiencies that strain the finance department
The AP automation benefits are:
• Significant time & labor savings
• Reduce cost
• Stronger internal controls
• Faster, more accurate vendor payment
• Real-time visibility
RECOMMENDATION
The CFO is recommending that the commission consider and approve the budget amendment for $14,603 to implement the AP automation module in the City’s Tyler EERP Instance.
Fiscal Impact
- Funds Available Y/N:
- Amount Requested:
- Source of Funds:
- Account #:
Fiscal Impact:
• COST SAVINGS – LABOR, POSTAGE AND PAPER
• CHECK REDUCTION – 60 – 90%
• ERROR REDUCTION – FEWER REISSUES, FEWER DUPLICATE PAYMENTS
• FRAUD REDUCTION – LOWER RISK EXPOSURE
• CHECK REDUCTION – 60 – 90%
• ERROR REDUCTION – FEWER REISSUES, FEWER DUPLICATE PAYMENTS
• FRAUD REDUCTION – LOWER RISK EXPOSURE