REGULAR CALLED CITY COMMISSION MEETING
M I N U T E S
WEDNESDAY, AUGUST 17, 2016 – 5:00 P.M.
KENNETH T. NUNN COUNCIL ROOM – CITY HALL
M I N U T E S
WEDNESDAY, AUGUST 17, 2016 – 5:00 P.M.
KENNETH T. NUNN COUNCIL ROOM – CITY HALL
A Regular Called Meeting of the City Commission was held on Wednesday, August 17, 2016, at 5:00 P.M. in the Kenneth T. Nunn Council Room in City Hall, Texas City, Texas. A quorum having been met, the meeting was called to order at 5:02 p.m. by Mayor Matthew T. Doyle.
1.
ROLL CALL
- Present:
-
- Matthew T. Doyle, Mayor
- Phil Roberts, Mayor Pro Tem/Commissioner District 2
- Dee Ann Haney, Commissioner At Large
- Bruce Clawson, Commissioner At Large
- Jami Clark, Commissioner District 4
- Absent:
-
- Thelma Bowie, Commissioner District 1
- Dorthea L. Jones, Commissioner District 3
2.
INVOCATION was given by Dr. Walter Abernathy with Cathedral of Faith Church.
3.
PLEDGE OF ALLEGIANCE
4.
PROCLAMATIONS AND PRESENTATIONS
a.
| Service Awards | |||
| Geoffrey Milillo | Police | 08/30/2011 | 05 years |
| Jamie Alcocer | Police | 08/15/2011 | 05 years |
| Royce Medina | Fire | 08/15/2011 | 05 years |
| Louis Diaz | Fire | 08/15/2011 | 05 years |
| Thomas Pittman | Fire | 08/15/2011 | 05 years |
| Donald House | Rain Water Pump Station | 08/31/2006 | 10 years |
| Gloria Stifflemire | Administration | 08/23/2006 | 10 years |
| Amy Snider | Animal Control | 08/01/2006 | 10 years |
| Darrell Billiot | Water Distribution | 08/20/2001 | 15 years |
| Anthony Mancuso | Public Works | 08/13/2001 | 15 years |
| Ronald Hall | Police | 08/04/1986 | 30 years |
b.
Perfect Attendance Award (30 Years) - Ronald Hall (Police Department)
Corporal Hall thanked everyone, especially former Chief Purdon for giving him a chance.
Corporal Hall thanked everyone, especially former Chief Purdon for giving him a chance.
5.
REPORTS
a.
Recycle and Tree Trimming (Public Works)
Pulled from the agenda.
Pulled from the agenda.
6.
CONSENT AGENDA
a.
Consider and take action on Resolution No. 16-058 approving the City of Texas City Investment Policy. (Finance)
b.
Consider and take action on Resolution No.16-059, approving and awarding a contract for Bid # 2016-012 Removal of Debris From Treatment Plant Annual Contract. (Public Works)
Contract was awarded to Specialized Maintenance Services, Inc. for the total Bid amount of $58,059.25.
Contract was awarded to Specialized Maintenance Services, Inc. for the total Bid amount of $58,059.25.
c.
Consider and take action on Resolution No.16-060, authorizing the Mayor to execute a professional services agreement for EMS delinquent account collections with Linebarger, Goggan, Blair, and Sampson. (Fire Department)
d.
Consider approval of Resolution No. 16-061 authorizing collection fees pursuant to Article 103.0031 of the Texas Code of Criminal Procedure and authorizing the Mayor to enter into an agreement to collect outstanding fines, warrants, etc. for Municipal Court. (Municipal Court)
Agreement to be with Linebarger, Goggan, Blair, and Sampson.
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner At Large Bruce Clawson to approve Consent Agenda Items a-d.
Agreement to be with Linebarger, Goggan, Blair, and Sampson.
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner At Large Bruce Clawson to approve Consent Agenda Items a-d.
Vote: 5 - 0 CARRIED
7.
REGULAR ITEMS
a.
Consider and take action on Ordinance No. 16-25, amending the City of Texas City's Fiscal Year 2015-16 Budget to commit funds for road maintenance on the Texas City Dike. (Finance)
Laura Boyd, Finance Director, explained that an amendment to the City of Texas City's Fiscal Year 2015-2016 Budget is needed to commit fund in the Texas City Dike Fund for dike road maintenance. After the Texas City Dike was repaired from Hurricane Ike damage, Galveston County turned over ownership of Dike Road to the City of Texas City plus $3,000,000 to be used for future road maintenance. To ensure the $3,000,000 is used for road maintenance, these funds need to be committed by City Commission for this purpose. According to GASB-54, committed fund balances cannot be used for other purposes unless approved by City Commission.
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner District 4 Jami Clark to approve Ordinance No, 16-25.
Laura Boyd, Finance Director, explained that an amendment to the City of Texas City's Fiscal Year 2015-2016 Budget is needed to commit fund in the Texas City Dike Fund for dike road maintenance. After the Texas City Dike was repaired from Hurricane Ike damage, Galveston County turned over ownership of Dike Road to the City of Texas City plus $3,000,000 to be used for future road maintenance. To ensure the $3,000,000 is used for road maintenance, these funds need to be committed by City Commission for this purpose. According to GASB-54, committed fund balances cannot be used for other purposes unless approved by City Commission.
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner District 4 Jami Clark to approve Ordinance No, 16-25.
Vote: 5 - 0 CARRIED
b.
Consider and take action on Ordinance No. 16-26, amending the City of Texas City's Fiscal Year 2015-16 Budget to appropriate additional funds for windstorm insurance fund. (Finance)
Laura Boyd, Finance Director, explained that an amendment to the City of Texas City's Fiscal Year 2015-2016 Budget is needed to increase the fund balance of the windstorm insurance fund. In September 2012, City Commission established a windstorm insurance fund with a beginning fund balance of $750,000. The City is self-insured for windstorm damage except for the following facilities: Nessler Center/Doyle Convention Center, Texas City Museum, and Lowry Fitness Center/Natatorium. With increased costs and increased values, it is prudent for the city to increase the fund balance of the windstorm fund.
Mayor Doyle explained that the City cut insurance payments of $440,000 because we only received $250,000 after Ike.
Motion by Commissioner At Large Bruce Clawson, Seconded by Mayor Pro Tem Phil Roberts to approve Ordinance No, 16-26.
Laura Boyd, Finance Director, explained that an amendment to the City of Texas City's Fiscal Year 2015-2016 Budget is needed to increase the fund balance of the windstorm insurance fund. In September 2012, City Commission established a windstorm insurance fund with a beginning fund balance of $750,000. The City is self-insured for windstorm damage except for the following facilities: Nessler Center/Doyle Convention Center, Texas City Museum, and Lowry Fitness Center/Natatorium. With increased costs and increased values, it is prudent for the city to increase the fund balance of the windstorm fund.
Mayor Doyle explained that the City cut insurance payments of $440,000 because we only received $250,000 after Ike.
Motion by Commissioner At Large Bruce Clawson, Seconded by Mayor Pro Tem Phil Roberts to approve Ordinance No, 16-26.
Vote: 5 - 0 CARRIED
c.
Consider and take action on a tax rate and take a record vote on the proposed tax rate. (Finance)
Laura Boyd, Finance Director explained that the effective tax rate is .4973 per $100.00. Last year the rate was .44921 per $100.00 She said the budget proposal would be to increase the rate to the effective tax rate.
Mayor Doyle explained this in not a tax increase according to the state. However, if the value of your home stays the same, you will see an increase.
Mayor Doyle asked each Commissioner to state for the record their vote
Commissioner District 1 Thelma Bowie - Absent
Mayor Pro Tem/Commissioner District 2 Phil Roberts - AYE
Commissioner At Large Dee Ann Haney - AYE
Commissioner At Large Bruce Clawson - NAY
Commissioner District 3 Dorthea Jones - Absent
Commissioner District 4 Jami Clark - AYE
Laura Boyd, Finance Director explained that the effective tax rate is .4973 per $100.00. Last year the rate was .44921 per $100.00 She said the budget proposal would be to increase the rate to the effective tax rate.
Mayor Doyle explained this in not a tax increase according to the state. However, if the value of your home stays the same, you will see an increase.
Mayor Doyle asked each Commissioner to state for the record their vote
Commissioner District 1 Thelma Bowie - Absent
Mayor Pro Tem/Commissioner District 2 Phil Roberts - AYE
Commissioner At Large Dee Ann Haney - AYE
Commissioner At Large Bruce Clawson - NAY
Commissioner District 3 Dorthea Jones - Absent
Commissioner District 4 Jami Clark - AYE
Vote: 4 - 1 CARRIED
d.
Consider and take action on Ordinance No. 16-27 amending the City of Texas City's Fiscal Year 2015-16 Budget to de-commit Texas City Economic Development Corporation funds. (Finance)
Laura Boyd, Finance Director, stated In October 2011, $4.2 million of Texas City Economic Development Corporation's (TCEDC) funds were committed to pay part of the Tanger Outlet Mall sales tax rebate. Since the opening of the mall in 2012, TCEDC has rebated $4,893,471.39 in sales tax revenue to Tanger Outlet Mall. Consequently, the funds committed in 2011 no longer need to be committed. According to GASB-54, committed funds can only be de-committed by action of the governing body.
Mayor Doyle stated, we originally committed funds to make sure the City live up to its commitment.
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner District 4 Jami Clark to approve Ordinance No. 16-27.
Laura Boyd, Finance Director, stated In October 2011, $4.2 million of Texas City Economic Development Corporation's (TCEDC) funds were committed to pay part of the Tanger Outlet Mall sales tax rebate. Since the opening of the mall in 2012, TCEDC has rebated $4,893,471.39 in sales tax revenue to Tanger Outlet Mall. Consequently, the funds committed in 2011 no longer need to be committed. According to GASB-54, committed funds can only be de-committed by action of the governing body.
Mayor Doyle stated, we originally committed funds to make sure the City live up to its commitment.
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner District 4 Jami Clark to approve Ordinance No. 16-27.
Vote: 5 - 0 CARRIED
8.
PUBLIC COMMENTS
Laura Boyd, Finance Director, stated that the proposed budget will be available this Friday the 19th.
Chief Rubio, Assistant Fire Chief, reminded everyone of school starting back up for students and to be mindful of speed limits in the school zones.
Dennis J. Harris, Director of Parks and Recreation, stated the the aquatic center will go to its weekend only schedule through Labor Day.
Laura Boyd, Finance Director, stated that the proposed budget will be available this Friday the 19th.
Chief Rubio, Assistant Fire Chief, reminded everyone of school starting back up for students and to be mindful of speed limits in the school zones.
Dennis J. Harris, Director of Parks and Recreation, stated the the aquatic center will go to its weekend only schedule through Labor Day.
9.
MAYOR'S COMMENTS
Mayor Doyle congratulated Tammy Odom for the completion of her Municipal Court Certification.
Mayor Doyle also recognized Todd Sukup for the great job he's doing for the building department.
Mayor Doyle congratulated Tammy Odom for the completion of her Municipal Court Certification.
Mayor Doyle also recognized Todd Sukup for the great job he's doing for the building department.
10.
COMMISSIONERS' COMMENTS
Commissioner At Large Dee Ann Haney stated that he City's new website looks good and also mentioned that the Chamber will have their Annual Shrimp Boil outside this year by the Rotary Pavilion.
Commissioner At Large Bruce Clawson recognized the Fire Department for their great ambulance services.
Commissioner District 4 Jami Clark also wanted to thank the Fire Department for their excellent services.
Commissioner At Large Dee Ann Haney stated that he City's new website looks good and also mentioned that the Chamber will have their Annual Shrimp Boil outside this year by the Rotary Pavilion.
Commissioner At Large Bruce Clawson recognized the Fire Department for their great ambulance services.
Commissioner District 4 Jami Clark also wanted to thank the Fire Department for their excellent services.
ADJOURNMENT
Having no further business, Commissioner At Large Dee Ann Haney made a MOTION to ADJOURN at 5:22 P.M.; the motion was SECONDED by Commissioner District 4 Jami Clark. All present voted AYE. MOTION CARRIED.
ATTEST:
_________________________________
Nicholas J. Finan, City Secretary
Date Approved:
| ______________________________ | |
| PHILIP H. ROBERTS MAYOR PRO TEM |
ATTEST:
_________________________________
Nicholas J. Finan, City Secretary
Date Approved: