REGULAR CALLED CITY COMMISSION MEETING
M I N U T E S
WEDNESDAY, SEPTEMBER 21, 2016 – 5:00 P.M.
KENNETH T. NUNN COUNCIL ROOM – CITY HALL
M I N U T E S
WEDNESDAY, SEPTEMBER 21, 2016 – 5:00 P.M.
KENNETH T. NUNN COUNCIL ROOM – CITY HALL
A Regular Called Meeting of the City Commission was held on Wednesday, September 21, 2016, at 5:00 P.M. in the Kenneth T. Nunn Council Room in City Hall, Texas City, Texas. A quorum having been met, the meeting was called to order at 5:03 p.m. by Mayor Matthew T. Doyle.
1.
ROLL CALL
- Present:
-
- Matthew T. Doyle, Mayor
- Phil Roberts, Mayor Pro Tem/Commissioner District 2
- Dee Ann Haney, Commissioner At Large
- Bruce Clawson, Commissioner At Large
- Thelma Bowie, Commissioner District 1
- Dorthea Jones, Commissioner District 3
- Jamie Clark, Commissioner District 4
2.
INVOCATION was given by Pastor Robin Reeves with St. George's Episcopal Church
3.
PLEDGE OF ALLEGIANCE was led by Commissioner At Large Bruce Clawson.
4.
PROCLAMATIONS AND PRESENTATIONS
a.
| Service Awards | |||
| Timothy Bird | Parks & Recreation | 09/01/2011 | 05 years |
| Gerri Alfaro | Municipal Court | 09/11/2006 | 10 years |
| Joseph Collins | Police | 09/10/2001 | 15 years |
| Ross Clements | Police | 09/08/1986 | 30 years |
b.
Certificates of Appreciation presented to the Texas City High School student volunteers
c.
College of the Mainland 50th Anniversary
d.
D'Feet Breast Cancer Awareness Month
5.
REPORTS
a.
Fire Services (Fire Department)
David Zacherl, Fire Chief, gave an overview of the Fire Department. He stated as of September 1, 2016, the department has responded to 5,593 alarms; 3,899 EMS – 1,694 Fire/Other; Tested, Inspected, and Painted approximately 1,500 Fire Hydrants; Tested and Inspected approximately 3.8 miles of Fire Hose; Approximately 1,600 hours spent on Incident Report Writing; Approximately 1,000 hours on truck and equipment checks; Recorded over 4,800 Continuing Education Hours since Jan 1, 2016
He also stated that the fire department anticipates the population of District 4 will begin to increase during the next year due to new development of homes and a luxury apartment complex. With the new apartment complex expected to be completed in July of 2017, population is anticipated to be around 800. Largo Mar is a 2,033-acre master-planned community in Texas City, located in the rapidly growing Galveston-Clear Lake corridor. The master plan calls for approximately 4,000 homes, several lakes, open areas, parks and walking trails. Upon completion, the community will be home to approximately 14,000 residents.
David Zacherl, Fire Chief, gave an overview of the Fire Department. He stated as of September 1, 2016, the department has responded to 5,593 alarms; 3,899 EMS – 1,694 Fire/Other; Tested, Inspected, and Painted approximately 1,500 Fire Hydrants; Tested and Inspected approximately 3.8 miles of Fire Hose; Approximately 1,600 hours spent on Incident Report Writing; Approximately 1,000 hours on truck and equipment checks; Recorded over 4,800 Continuing Education Hours since Jan 1, 2016
He also stated that the fire department anticipates the population of District 4 will begin to increase during the next year due to new development of homes and a luxury apartment complex. With the new apartment complex expected to be completed in July of 2017, population is anticipated to be around 800. Largo Mar is a 2,033-acre master-planned community in Texas City, located in the rapidly growing Galveston-Clear Lake corridor. The master plan calls for approximately 4,000 homes, several lakes, open areas, parks and walking trails. Upon completion, the community will be home to approximately 14,000 residents.
6.
CONSENT AGENDA
a.
Approve City Commission Minutes for September 7, 2016 meeting. (City Secretary)
b.
Consider and take action on Resolution 16-064, executing a one year agreement between the County of Galveston and the City of Texas City for Mutual Aid.
c.
Consider and take action on Resolution No. 16-065, authorizing the write-off of utility receivables past due and deemed to be uncollectible as of August 31, 2016. (Finance)
d.
Consider and take action on Resolution No. 16-066, authorizing the write-off of EMS receivables past due and deemed to be uncollectible as of August 31, 2016. (Finance)
e.
Consider and take action on Resolution No. 16-067,approving and awarding Bid # 2016-013 Vegetation Management Chemicals Annual Contract.(Public Works)
Contract was awarded to Crop Production Services.
Contract was awarded to Crop Production Services.
f.
Consider and take action on Resolution No. 16-068, approving and award Bid # 2016-324 Service Center #4 and Park's Shed. (Public Works)
Contract was awarded to Frost Construction Company Inc. for the lump sum amount of $127,000.00.
Contract was awarded to Frost Construction Company Inc. for the lump sum amount of $127,000.00.
g.
Consider and take action on Resolution No. 16-069, appointments and/or re-appointments to various Boards, Commissions and Committees. (City Secretary)
h.
Consider and take action on a Resolution no. 16-070, authorizing the Mayor to execute a Development Agreement between the City and SSLT, LLC (Sprint Sand). (Planning)
Contract was awarded to SSLT, LLC. for a total construction amount of $493,682.50.
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner District 4 Jami Clark to approve Consent Agenda Items A-H.
Contract was awarded to SSLT, LLC. for a total construction amount of $493,682.50.
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner District 4 Jami Clark to approve Consent Agenda Items A-H.
7.
REGULAR ITEMS
a.
Consider and take action on Ordinance No. 16-29, amending the City of Texas City's Fiscal Year 2015-16 Budget to appropriate funds for municipal court security cameras. (Finance)
Laura Boyd, Finance Director, stated that a budget amendment is needed to appropriate additional funds for security cameras in municipal court arraignment rooms. The original estimated cost was $16,000, but is now $24,082.92. Funds will come from Municipal Court Security Fund.
Motion by Commissioner At Large Bruce Clawson, Seconded by Commissioner District 1 Thelma Bowie to approve Ordinance No. 16-29
Laura Boyd, Finance Director, stated that a budget amendment is needed to appropriate additional funds for security cameras in municipal court arraignment rooms. The original estimated cost was $16,000, but is now $24,082.92. Funds will come from Municipal Court Security Fund.
Motion by Commissioner At Large Bruce Clawson, Seconded by Commissioner District 1 Thelma Bowie to approve Ordinance No. 16-29
Vote: 7 - 0 CARRIED
b.
Consider and take action, by record vote, on Ordinance No. 16-30, to adopt the City of Texas City's 2016-2017 Fiscal Year Budget. (Finance)
Laura Boyd, Finance Director, stated in accordance with State Law and the City Charter, she is presenting the budget for the 2016-17 Fiscal Year for the City of Texas City. The City budget document contains the Budget of Revenues and Expenditures for the City of Texas City for the period of October 1, 2016 through September 30, 2017. The City Budget is divided into several major funds, which reflect the varied activities and services provided by the City of Texas City to our citizens. Major funds include the General Fund, which supports general governmental services, the Interest Sinking Fund to repay long-term debt, Construction Funds and the Water and Sewer Utility Funds. Other budget areas contain the Construction Funds and the Water and Sewer Utility Funds. Other budget areas contain the Special Revenue Funds, the Internal Service Funds and the related corporations. Each fund align and corporation is supported by revenues specific to its purpose. The General Fund is used to account for the revenues and expenditures necessary to carry out basic governmental activities of the City, such as general government, public safety, public works, recreation and tourism, and animal control.
Commissioner At Large Bruce Clawson stated that after longer review of the budget he has changed his mind about his views of the budget. He also stated that this was a difficult budget to go over but it was fair overall.
A record vote was taken with the following results:
Commissioner District 1 Thelma Bowie -Aye
Commissioner District 2 Phillip Roberts -Aye
Commissioner At Large Dee Ann Haney - Aye
Commissioner At Large Bruce Clawson -Aye
Commissioner District 3 Dorthea Jones -Aye
Mayor Doyle - Aye
Comissioner District 4 Jami Clark - Aye
Laura Boyd, Finance Director, stated in accordance with State Law and the City Charter, she is presenting the budget for the 2016-17 Fiscal Year for the City of Texas City. The City budget document contains the Budget of Revenues and Expenditures for the City of Texas City for the period of October 1, 2016 through September 30, 2017. The City Budget is divided into several major funds, which reflect the varied activities and services provided by the City of Texas City to our citizens. Major funds include the General Fund, which supports general governmental services, the Interest Sinking Fund to repay long-term debt, Construction Funds and the Water and Sewer Utility Funds. Other budget areas contain the Construction Funds and the Water and Sewer Utility Funds. Other budget areas contain the Special Revenue Funds, the Internal Service Funds and the related corporations. Each fund align and corporation is supported by revenues specific to its purpose. The General Fund is used to account for the revenues and expenditures necessary to carry out basic governmental activities of the City, such as general government, public safety, public works, recreation and tourism, and animal control.
Commissioner At Large Bruce Clawson stated that after longer review of the budget he has changed his mind about his views of the budget. He also stated that this was a difficult budget to go over but it was fair overall.
A record vote was taken with the following results:
Commissioner District 1 Thelma Bowie -Aye
Commissioner District 2 Phillip Roberts -Aye
Commissioner At Large Dee Ann Haney - Aye
Commissioner At Large Bruce Clawson -Aye
Commissioner District 3 Dorthea Jones -Aye
Mayor Doyle - Aye
Comissioner District 4 Jami Clark - Aye
Vote: 7 - 0 CARRIED
c.
Consider and take action on Ordinance No. 16-31, levying an ad valorem tax for the year 2016 for the City of Texas City. (Finance)
Laura Boyd, Finance Director, stated the effective tax rate is $0.4497183 per hundred dollar valuation. The rollback tax rate for 2016-17 is $0.537467 per hundred dollar valuation. The City's proposed tax rate is $0.497183 per hundred dollar valuation, a $0.047973 increase from the 2015 tax rate. This rate is equal to the 2016 effective tax rate and $0.040284 or 8.1024 % under the 2016 rollback rate. The proposed tax rate of $.497183/$100 will generate a tax levy in the amount of $22,310.356 based on certified net taxable values of $4,423,397,894, freeze ceiling amounts of $761,532 and a collection rate of 98%
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner District 3 Dorthea Jones to approve Ordinance No. 16-31.
Laura Boyd, Finance Director, stated the effective tax rate is $0.4497183 per hundred dollar valuation. The rollback tax rate for 2016-17 is $0.537467 per hundred dollar valuation. The City's proposed tax rate is $0.497183 per hundred dollar valuation, a $0.047973 increase from the 2015 tax rate. This rate is equal to the 2016 effective tax rate and $0.040284 or 8.1024 % under the 2016 rollback rate. The proposed tax rate of $.497183/$100 will generate a tax levy in the amount of $22,310.356 based on certified net taxable values of $4,423,397,894, freeze ceiling amounts of $761,532 and a collection rate of 98%
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner District 3 Dorthea Jones to approve Ordinance No. 16-31.
Vote: 7 - 0 CARRIED
d.
Consider and take action on Resolution No. 16-071, accepting and approving the 2016 Certified Tax Roll. (Finance)
Mayor Doyle stated that the tax roll is subject to change.
Mayor Pro Tem Phil Roberts asked if this tax toll includes the valuation of Valero?
Mayor Doyle stated "Yes, but not to the fullest."
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner District 4 Jami Clark to approve Resolution No. 16-071.
Mayor Doyle stated that the tax roll is subject to change.
Mayor Pro Tem Phil Roberts asked if this tax toll includes the valuation of Valero?
Mayor Doyle stated "Yes, but not to the fullest."
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner District 4 Jami Clark to approve Resolution No. 16-071.
Vote: 7 - 0 CARRIED
e.
Consider and take action on Ordnance No 16-32, first reading of TNMP Electric Franchise Agreement. (City Secretary)
Nick Finan, Executive Director of Management Services, stated that the City has completed a renewal of the Electric Franchise Agreement with Texas New Mexico Power(TNMP). The franchise agreement allows TNMP access to City ROW's to maintain electrical lines and provide electricity to the residents.
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner At Large Bruce Clawson to approve Ordinance No. 16-32.
Nick Finan, Executive Director of Management Services, stated that the City has completed a renewal of the Electric Franchise Agreement with Texas New Mexico Power(TNMP). The franchise agreement allows TNMP access to City ROW's to maintain electrical lines and provide electricity to the residents.
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner At Large Bruce Clawson to approve Ordinance No. 16-32.
Vote: 7 - 0 CARRIED
8.
PUBLIC COMMENTS
Julian Martinez - Citizen who resides at 308 17th Ave North stated that he would like an action center to address code enforcement issues. He killed grass in his alleyway and asked if the City can get vendors to correct errors. His alleyway was sprayed by the City and it killed his grass.
Shirley Skinner who resides at 1130 4th Avenue North stated that she loves coming to the Commission meetings. She is requesting that the Mayor announce the department heads who get up to speak on the agenda items. She also stated that the public works building does not have a ramp for wheelchair access into the building.
Dennis j. Harris, Director of Parks and Recreation, stated that this weekend coming up will be the last weekend for the outdoor pool to be open.
Boy Scouts Troop 246 in attendance
Sean Ivy
Max McGee
Wyatt Hernandez
Tanner Park
Alex Martinez
Austin Montabano
Stephen Garcia
Trent Hooks
Joseph Reed
Anthony Garcia
Andy Juarez
Alan Chuoke
Jacob Gonzalez
Blake Marburger
Kenyon Parker
Hunter Jordan
Mike Tranchine
Cub Scouts Pack 240 in attendance
Nate Hudnall
Pete Hipp
Glen Parker
Collin Chapa
Gabe Garcia
Ethan Zepeda
Wyatt Chuoke
Ellen Chuoke, Cub Scout Leader
Julian Martinez - Citizen who resides at 308 17th Ave North stated that he would like an action center to address code enforcement issues. He killed grass in his alleyway and asked if the City can get vendors to correct errors. His alleyway was sprayed by the City and it killed his grass.
Shirley Skinner who resides at 1130 4th Avenue North stated that she loves coming to the Commission meetings. She is requesting that the Mayor announce the department heads who get up to speak on the agenda items. She also stated that the public works building does not have a ramp for wheelchair access into the building.
Dennis j. Harris, Director of Parks and Recreation, stated that this weekend coming up will be the last weekend for the outdoor pool to be open.
Boy Scouts Troop 246 in attendance
Sean Ivy
Max McGee
Wyatt Hernandez
Tanner Park
Alex Martinez
Austin Montabano
Stephen Garcia
Trent Hooks
Joseph Reed
Anthony Garcia
Andy Juarez
Alan Chuoke
Jacob Gonzalez
Blake Marburger
Kenyon Parker
Hunter Jordan
Mike Tranchine
Cub Scouts Pack 240 in attendance
Nate Hudnall
Pete Hipp
Glen Parker
Collin Chapa
Gabe Garcia
Ethan Zepeda
Wyatt Chuoke
Ellen Chuoke, Cub Scout Leader
9.
MAYOR'S COMMENTS
Mayor Doyle stated that todays meeting would be Derek Duckett's last Commission meeting to attend as a City of Texas City employee.
Derek Ducket, Emergency Management, thanked Mayor Doyle for giving him the opportunity to work for the City and stated he was happy to continue working with the City with the new position he was taking at the Texas City - La Marque Chamber. Derek also took the time to introduce Tom Munoz who will be taking on his responsibilities.
Tom Munoz introduced himself and thanked the City for giving him the opportunity to work with the City.
Mayor Doyle stated that todays meeting would be Derek Duckett's last Commission meeting to attend as a City of Texas City employee.
Derek Ducket, Emergency Management, thanked Mayor Doyle for giving him the opportunity to work for the City and stated he was happy to continue working with the City with the new position he was taking at the Texas City - La Marque Chamber. Derek also took the time to introduce Tom Munoz who will be taking on his responsibilities.
Tom Munoz introduced himself and thanked the City for giving him the opportunity to work with the City.
10.
COMMISSIONERS' COMMENTS
Commissioner District 1 Thelma Bowie stated that the 1867 Settlement Historical Celebration at Carver Park was excellent.
Mayor Pro Tem Phil Roberts stated that the 1867 Settlement Historical Celebration was a great turnout
.
Commissioner District 4 Jami Clark welcomed Tom Munoz aboard and said she is glad to have him be apart of the team.
Commissioner District 1 Thelma Bowie stated that the 1867 Settlement Historical Celebration at Carver Park was excellent.
Mayor Pro Tem Phil Roberts stated that the 1867 Settlement Historical Celebration was a great turnout
.
Commissioner District 4 Jami Clark welcomed Tom Munoz aboard and said she is glad to have him be apart of the team.
ADJOURNMENT
Having no further business, Commissioner At Large Bruce Clawson made a MOTION to ADJOURN at 6:15 P.M.; the motion was SECONDED by Commissioner At Large Dee Ann Haney. All present voted AYE. MOTION CARRIED.
ATTEST:
_________________________________
Nicholas J. Finan, City Secretary
Date Approved:
| ______________________________ | |
| MATTHEW T. DOYLE, MAYOR |
ATTEST:
_________________________________
Nicholas J. Finan, City Secretary
Date Approved: