REGULAR CALLED CITY COMMISSION MEETING
M I N U T E S
WEDNESDAY, MARCH 15, 2017 – 5:00 P.M.
KENNETH T. NUNN COUNCIL ROOM – CITY HALL
M I N U T E S
WEDNESDAY, MARCH 15, 2017 – 5:00 P.M.
KENNETH T. NUNN COUNCIL ROOM – CITY HALL
A Regular Called Meeting of the City Commission was held on Wednesday, March 15, 2017, at 5:00 P.M. in the Kenneth T. Nunn Council Room in City Hall, Texas City, Texas. A quorum having been met, the meeting was called to order at 5:00 p.m. by Mayor Pro Tem Phil Roberts.
1.
ROLL CALL
- Present:
-
- Phil Roberts, Mayor Pro Tem
- Dee Ann Haney, Commissioner At Large
- Thelma Bowie, Commissioner District 1
- Dorthea Jones, Commissioner District 3
- Jami Clark, Commissioner District 4
- Absent:
-
- Matthew T. Doyle, Mayor
- Bruce Clawson, Commissioner At Large
2.
INVOCATION was given by Tim Franklin with The Connection Church.
3.
PLEDGE OF ALLEGIANCE was led by Commissioner At Large Dee Ann Haney.
4.
PROCLAMATIONS AND PRESENTATIONS
a.
| Service Awards | |||
| Derrick Tate | Parks & Recreation | 03/08/2012 | 05 years |
| Micah Voight | Fire | 03/05/2012 | 05 years |
| Dennis J. Harris | Parks & Recreation | 03/05/2012 | 05 years |
| James Ceasar | Bayou Golf | 03/21/2002 | 15 years |
| Herman Hilden | Rain Water Pump Station | 03/18/2002 | 15 years |
| Lawrence Crayton | Parks & Recreation | 03/27/1992 | 25 years |
| Billy Vincent | Public Works | 03/26/1992 | 25 years |
5.
REPORTS
a.
Fire Inspection Prevention Report (Fire Marshal)
Dennis Harris, Fire Marshal, made a presentation on the Fire Marshal's role and activities. Fire Marshal Harris stated that the mission of the department is to reduce health and safety risks to the public, as well as conscientious risk management, and public education. He noted they are the only department in the City that continues to inspect businesses after they are built. Last year they completed 1,637 inspections.
He showed the Commission some photos of the safety issues the department has dealt with. One of them was improper commercial cooking operation using propane and extension cords, no vent-hood or fixed deep fryers at a convenience store.
Dennis Harris, Fire Marshal, made a presentation on the Fire Marshal's role and activities. Fire Marshal Harris stated that the mission of the department is to reduce health and safety risks to the public, as well as conscientious risk management, and public education. He noted they are the only department in the City that continues to inspect businesses after they are built. Last year they completed 1,637 inspections.
He showed the Commission some photos of the safety issues the department has dealt with. One of them was improper commercial cooking operation using propane and extension cords, no vent-hood or fixed deep fryers at a convenience store.
6.
CONSENT AGENDA
a.
Approve City Commission Minutes for February 15, 2017 meeting. (City Secretary)
b.
Consider and take action on Resolution No. 17-011, authorizing the purchase and installation of one (1) Zetron IP Fire Alerting System from Northwest Radio through the competitive bid process. (Fire Department)
Laura Boyd, Finance Director, stated this would allow for the purchase and installation of one (1) Zetron IP Fire Alerting System from Northwest Radio through the competitive bid process in the amount of forty two thousand nine hundred twenty nine dollars and forty cents.
Laura Boyd, Finance Director, stated this would allow for the purchase and installation of one (1) Zetron IP Fire Alerting System from Northwest Radio through the competitive bid process in the amount of forty two thousand nine hundred twenty nine dollars and forty cents.
c.
Consider and take action on Resolution No. 17-012, approving the PEG Fund Agreement with Texas City Independent School District. (Management Services)
On November 19th, 2014, the City Commission approved Ordinance 14-33, reimbursing TCISD in the amount of $50,000 for capital expenditures in support of the PEG channels. In order to further facilitate the improvement of programming content for all three channels, the City would like to reimburse the school district for applicable capital purchases, not to exceed $55,000.00 per year for the next five years.
On November 19th, 2014, the City Commission approved Ordinance 14-33, reimbursing TCISD in the amount of $50,000 for capital expenditures in support of the PEG channels. In order to further facilitate the improvement of programming content for all three channels, the City would like to reimburse the school district for applicable capital purchases, not to exceed $55,000.00 per year for the next five years.
d.
Consider and take action on Resolution No. 17-013, approving a request to amend the Purchasing Policy. (Finance)
The Purchasing Manual 2011, Section V, Formal Sealed Bids & Proposals, D1 reads: The bid and proposal openings will be conducted by Purchasing and will take place in the City Hall Conference Room or Council Room. The Public Works Department has a conference room that may be utilized to conduct Public Works bid and proposal openings. The Purchasing Department would like to revise the Purchasing Policy to add the Public Works Conference Room to the section.
The Purchasing Manual 2011, Section V, Formal Sealed Bids & Proposals, D1 reads: The bid and proposal openings will be conducted by Purchasing and will take place in the City Hall Conference Room or Council Room. The Public Works Department has a conference room that may be utilized to conduct Public Works bid and proposal openings. The Purchasing Department would like to revise the Purchasing Policy to add the Public Works Conference Room to the section.
e.
Consider and take action on Resolution No. 17-014 approving the City of Texas City Investment Policy. (Finance)
In 1995, the City adopted an Investment Policy to comply with the Texas Public Funds Investment Act (TPFIA). The City of Texas City’s Investment Policy mandates how City funds are to be managed and invested. The Policy requires annual review and approval by the City Commission.
In 1995, the City adopted an Investment Policy to comply with the Texas Public Funds Investment Act (TPFIA). The City of Texas City’s Investment Policy mandates how City funds are to be managed and invested. The Policy requires annual review and approval by the City Commission.
f.
Consider and take action on Resolution No. 17-015, rejecting a rate increase from CenterPoint. (City Secretary)
g.
Consider and take action on Resolution No. 17-016, authorizing Mayor Doyle to execute an engineering Agreement for Services with ARKK Engineers for design of the Northeast Texas City Sewer Force Main project. (Planning)
This Agreement For Services with ARKK Engineers provides for 1) design, 2) permitting and coordination (US Army Corps of Engineers, Texas GLO, TCEQ, TxDOT, Galveston County, GC Drainage District 2, Gulf Coast Water Authority, numerous pipeline operators), 3) bidding assistance, and 4) construction phase services. ARKK's total fee is estimated to be $698,000.
Work should begin immediately on this sewer force main project. DISD intends to open their new junior high school for Fall Semester, 2018.
This Agreement For Services with ARKK Engineers provides for 1) design, 2) permitting and coordination (US Army Corps of Engineers, Texas GLO, TCEQ, TxDOT, Galveston County, GC Drainage District 2, Gulf Coast Water Authority, numerous pipeline operators), 3) bidding assistance, and 4) construction phase services. ARKK's total fee is estimated to be $698,000.
Work should begin immediately on this sewer force main project. DISD intends to open their new junior high school for Fall Semester, 2018.
h.
Consider and take action on Resolution No. 17-017, approving and awarding a contract for bid # 2017-333 North Service Center Roof Replacement Project. (Public Works)I
It is was the recommendation of the Public Works Department, that the City Commission award this project to Pyramid Waterproofing, Inc., for amount bid and authorize the Mayor to execute a contract on behalf of the City Commission. Public Works also asked that the Mayor be authorized to execute change orders not to exceed 25% of the contract amount without bringing the matter before the Commission.
It is was the recommendation of the Public Works Department, that the City Commission award this project to Pyramid Waterproofing, Inc., for amount bid and authorize the Mayor to execute a contract on behalf of the City Commission. Public Works also asked that the Mayor be authorized to execute change orders not to exceed 25% of the contract amount without bringing the matter before the Commission.
i.
Consider and take action on Resolution No. 17-018, approving an Interlocal Agreement between Texas City and Galveston that provides inter-city bus service between Galveston and Houston METRO Bay Area Park and Ride, with an intermediate stop in Texas City. (Planning)
Commissioner Haney said she pulled this item because this bus service is a great asset to the City. Doug Kneupper, City Engineer, said with the agreement a person from Galveston could go to Texas City and then would be able to go to the League City Park and Ride and then transfer to Houston. This will give a lot of people mobility.
Commissioner Haney said she pulled this item because this bus service is a great asset to the City. Doug Kneupper, City Engineer, said with the agreement a person from Galveston could go to Texas City and then would be able to go to the League City Park and Ride and then transfer to Houston. This will give a lot of people mobility.
j.
Consider and take action on Resolution No. 17-019, approving and awarding a contract for bid # 2017-330 Aerated Grit Basin Rehabilitation and Lift Station 19 Replacement Project. (Public Works)
The lowest responsible bidder meeting all requirements, was Gilleland Smith Construction, Inc. for the total bid amount of $1,536,162.00.
The lowest responsible bidder meeting all requirements, was Gilleland Smith Construction, Inc. for the total bid amount of $1,536,162.00.
k.
Consider and take action on Resolution No. 17-020, approving and awarding a contract for bid # 2017-332 2016 Street Improvement Project. (Public Works)
It is the recommendation of the Public Works Department that the City Commission award this project to SER Construction Partners, LLC., for the total amount of $2,131,299.00, and authorize the Mayor to execute a contract on behalf of the City Commission. Public Works also requests that the Mayor be authorized to execute change orders, not to exceed 25% of the contract amount, without bringing the matter before the Commission.
It is the recommendation of the Public Works Department that the City Commission award this project to SER Construction Partners, LLC., for the total amount of $2,131,299.00, and authorize the Mayor to execute a contract on behalf of the City Commission. Public Works also requests that the Mayor be authorized to execute change orders, not to exceed 25% of the contract amount, without bringing the matter before the Commission.
l.
Consider and take action on Resolution No. 17-021, accepting a donation from, the Galveston County Senior Citizens Activities Inc, non-profit organization, to purchase a passenger bus to be operated on behalf of the City of Texas City Department of Parks, Recreation and Tourism donation from, the Galveston County Senior Citizens Activities Inc, non-profit organization, to purchase a passenger bus to be operated on behalf of the City of Texas City Department of Parks, Recreation and Tourism.
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner District 1 Thelma Bowie to approve Consent Agenda with the exception of item (i) which was pulled by Commissioner Haney.
Vote: 5 - 0 CARRIED
7.
REGULAR ITEMS
a.
Consider and take action on Ordinance No. 17-02, amending the City of Texas City's Fiscal Year 2016-17 Budget to appropriate funds for the purchase of additional asphalt. (Finance)
Laura Boyd, Finance Director, stated a budget amendment is needed to appropriate funds to purchase additional asphalt to accommodate the increase in road repair projects. Funds will come from the General Fund unassigned fund balance.
Laura Boyd, Finance Director, stated a budget amendment is needed to appropriate funds to purchase additional asphalt to accommodate the increase in road repair projects. Funds will come from the General Fund unassigned fund balance.
Motion by Commissioner District 4 Jami Clark, Seconded by Commissioner District 3 Dorthea Jones to approve Ordnance No. 17-02.
Vote: 5 - 0 CARRIED
b.
Consider and take action on Ordinance No. 17-03, to amend the City of Texas City fiscal year 2016-17 budget to appropriate grant funds for housing rehabilitation/beautification project. (Finance)
Laura Boyd, Finance Director, stated the City recently received $50,000 from Southeast Texas Housing Finance Corporation. These funds are to be used for housing rehabilitation/beautification expenses in the City of Texas City.
Commissioner Jones asked what the criteria is for getting on the the program. George Fuller, Administration, it was a special program being set up to address homes along 9th Ave.
Laura Boyd, Finance Director, stated the City recently received $50,000 from Southeast Texas Housing Finance Corporation. These funds are to be used for housing rehabilitation/beautification expenses in the City of Texas City.
Commissioner Jones asked what the criteria is for getting on the the program. George Fuller, Administration, it was a special program being set up to address homes along 9th Ave.
Motion by Commissioner District 3 Dorthea Jones, Seconded by Commissioner District 4 Jami Clark to approve Ordnance No. 17-03.
Vote: 5 - 0 CARRIED
c.
Consider and take action on Ordinance No. 17-04, amending the City of Texas City's Fiscal Year 2016-17 Budget to appropriate funds for police department security camera upgrade. (Finance)
Laura Boyd, Finance Director, stated that a budget amendment is needed to appropriate additional funds for security cameras at the police department. Funds will come from General Fund unassigned fund balance.
Laura Boyd, Finance Director, stated that a budget amendment is needed to appropriate additional funds for security cameras at the police department. Funds will come from General Fund unassigned fund balance.
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner District 1 Thelma Bowie to approve Ordnance No. 17-04
Vote: 5 - 0 CARRIED
d.
Consider and take action on Ordinance No. 17-05, amending the City of Texas City& Fiscal Year 2016-17 Budget to appropriate additional funds for street improvement project. (Finance)
Laura Boyd, Finance Director, stated a budget amendment is needed to appropriate additional funds for street improvement project. Project requires an additional $225,000.00. Funds will be transferred from the general fund unassigned fund balance to the construction fund.
Laura Boyd, Finance Director, stated a budget amendment is needed to appropriate additional funds for street improvement project. Project requires an additional $225,000.00. Funds will be transferred from the general fund unassigned fund balance to the construction fund.
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner District 4 Jami Clark to approve Ordnance No.17-05.
Vote: 5 - 0 CARRIED
e.
Consider and take action on Ordinance No. 17-06, to amend the City of Texas City fiscal year 2016-2017 budget to appropriate funds for additional in-vehicle police communication equipment. (Finance)
Laura Boyd, Finance Director, stated this budget amendment is to purchase six (6)
APX 4500 Dash Mount Mobile communication systems for six police vehicles. The purchase of the vehicles was already budgeted and approved. The communication systems were not anticipated at the time of original budget adoption. Funds will come from the capital equipment replacement fund.
Laura Boyd, Finance Director, stated this budget amendment is to purchase six (6)
APX 4500 Dash Mount Mobile communication systems for six police vehicles. The purchase of the vehicles was already budgeted and approved. The communication systems were not anticipated at the time of original budget adoption. Funds will come from the capital equipment replacement fund.
Motion by Commissioner At Large Dee Ann Haney, Seconded by Commissioner District 3 Dorthea Jones to approve Ordnance No.17-06.
Vote: 5 - 0 CARRIED
f.
Consider and take action on Ordinance No. 17-07, amending the City of Texas City's Fiscal Year 2016-17 Budget to appropriate funds for engineering fees related to the Northeast Texas City Sewer Force Main project. (Finance)
Laura Boyd, Finance Director, stated a budget amendment is needed to appropriate funds for engineering fees related to the Northeast Texas City Sewer Force Main, discussed in City Resolution No. 17-016.The total estimated cost of engineering services is $698,280.00. Funds will come from certificates of obligation issued in 2015.
Laura Boyd, Finance Director, stated a budget amendment is needed to appropriate funds for engineering fees related to the Northeast Texas City Sewer Force Main, discussed in City Resolution No. 17-016.The total estimated cost of engineering services is $698,280.00. Funds will come from certificates of obligation issued in 2015.
Motion by Commissioner District 4 Jami Clark, Seconded by Commissioner District 3 Dorthea Jones to approve Ordnance 17-07.
Vote: 5 - 0 CARRIED
8.
PUBLIC COMMENTS
Henry Gomez, Public Nuisance, made a comment that one of the Commissioners during the last meeting was wearing dark glasses. He pointed out that was in violation of the code of conduct and submitted photos.
Susan Jefferson, citizen, stated that the street markers on Palmer Highway and FM 1765 were not adequate and were hard to see.
Henry Gomez, Public Nuisance, made a comment that one of the Commissioners during the last meeting was wearing dark glasses. He pointed out that was in violation of the code of conduct and submitted photos.
Susan Jefferson, citizen, stated that the street markers on Palmer Highway and FM 1765 were not adequate and were hard to see.
9.
MAYOR'S COMMENTS
Mayor Pro Tem Roberts acknowledged the following Boy Scouts of Troop 206 who were earning their Communication Badges:
Stephen Garcia
Gabriel Garcia
Mason White
Austin Montalbono
Trent Hooks
Tanner Park
Griffin Featherly
Cortez Sanchez
Rafael Shafford
Mayor Pro Tem Roberts acknowledged the following Boy Scouts of Troop 206 who were earning their Communication Badges:
Stephen Garcia
Gabriel Garcia
Mason White
Austin Montalbono
Trent Hooks
Tanner Park
Griffin Featherly
Cortez Sanchez
Rafael Shafford
10.
COMMISSIONERS' COMMENTS
Commissioner Haney stated there will be a concert at the pavilion today from 5-7.
Commissioner Bowie reminded everyone that school will back in session next week and everyone should obey the school zone speed limit.
Commissioner Clark stated that two weeks ago a group of Texas City officials and residents went to Austin to advocate for the City. She felt that they really made an impression on the State Officials. She praised Mayor Pro Tem Roberts on his leadership of the group. Mayor Pro Tem Roberts added that the trip was why the March 1st Commission meeting was canceled.
STAFF COMMENTS
Dennis J. Harris, Recreation and Tourism Director, stated that on Saturday there will be a concert on Bay Street Park including a jazz series and firesworks after dark.
James Hartshorn, Deputy Management Services, stated the Chilli Cook Off will be on 6th Street, March 25, 2016.
Commissioner Haney stated there will be a concert at the pavilion today from 5-7.
Commissioner Bowie reminded everyone that school will back in session next week and everyone should obey the school zone speed limit.
Commissioner Clark stated that two weeks ago a group of Texas City officials and residents went to Austin to advocate for the City. She felt that they really made an impression on the State Officials. She praised Mayor Pro Tem Roberts on his leadership of the group. Mayor Pro Tem Roberts added that the trip was why the March 1st Commission meeting was canceled.
STAFF COMMENTS
Dennis J. Harris, Recreation and Tourism Director, stated that on Saturday there will be a concert on Bay Street Park including a jazz series and firesworks after dark.
James Hartshorn, Deputy Management Services, stated the Chilli Cook Off will be on 6th Street, March 25, 2016.
ADJOURNMENT
Having no further business, Commissioner Haney made a MOTION to ADJOURN at 5:29p.m.; the motion was SECONDED by Commissioner Clark. All present voted AYE. MOTION CARRIED.
ATTEST:
_________________________________
James Hartshorn, City Secretary
Date Approved:
| ______________________________ | |
| MAYOR PRO TEM PHIL ROBERTS |
ATTEST:
_________________________________
James Hartshorn, City Secretary
Date Approved: