CITY OF TEXAS CITY
SPECIAL CALLED CITY COMMISSION MEETING
MINUTES
SEPTEMBER 11, 2017 4:00PM
KENNETH T. NUNN COUNCIL ROOM - CITY HALL
1801 9th Ave. N.
Texas City, TX 77590
(1)
ROLL CALL
- Present:
-
- Phil Roberts, Mayor Pro Tem
- Bruce Clawson, Commissioner At Large
- Dee Ann Haney, Commissioner At Large
- Thelma Bowie, Commissioner District 1
- Jami Clark, Commissioner District 4
- Absent:
-
- Matthew T. Doyle, Mayor
- Dorthea Jones, Commissioner District 3
(2)
REGULAR ITEMS
(a)
AI-4317
Consider and take action on Resolution No. 17-061, awarding RFP# 2017-034 for Disaster Generated Debris Removal, Management and Related Services. (Purchasing)
Tom Munoz, Emergency Manager, stated that critical language was left out of the original contract. This language, known as 2CFR, is required to be included with this type of disaster contract to be eligible for FEMA relief. He advised the RFP was sent out, and that two companies responded. He recommended that DRC Emergency Services be awarded the contract.
Commissioner Haney asked if we had already applied to which he said yes.
Commissioner Bowie asked if there was a time table when the debris removal would start in earnest. Mike Stump, Solid Waste Manager, stated they were going to be adding 5 to 6 trucks for that task.
Mayor Pro Tem Roberts stated the Mayor was aware of the situation and supported the new contract.
Tom Munoz, Emergency Manager, stated that critical language was left out of the original contract. This language, known as 2CFR, is required to be included with this type of disaster contract to be eligible for FEMA relief. He advised the RFP was sent out, and that two companies responded. He recommended that DRC Emergency Services be awarded the contract.
Commissioner Haney asked if we had already applied to which he said yes.
Commissioner Bowie asked if there was a time table when the debris removal would start in earnest. Mike Stump, Solid Waste Manager, stated they were going to be adding 5 to 6 trucks for that task.
Mayor Pro Tem Roberts stated the Mayor was aware of the situation and supported the new contract.
Motion By Commissioner At Large Dee Ann Haney, Second By Commissioner District 4 Jami Clark to approve Resolution No. 17-061.
Vote: 5 - 0 CARRIED
Attachments:
(b)
AI-4326
Consider and take action on Resolution No. 17-062, approving expenditures for emergency repair of the irrigation system at Bayou Golf Course due to hurricane damage. (Recreation & Tourism)
Dennis Harris, Director of Recreation and Tourism, stated that 12 of the 17 irrigation timer systems had been submerged in 3-5 feet of water due to Hurricane Harvey. He stated the total cost of the repairs should be approximately $54,500.00 and that it will take 7-10 days for supplies to be ordered and received. In the interim, he said that crews have been watering the course from 8:00 pm to early morning to keep the greens healthy.
Commissioner Clark asked where the damaged controllers were located. Mr. Harris stated that 9 were on the front 9 near Highway 146 and the other 3 were in various spots.
Commissioner Haney asked if any of the golf carts where damaged. Mr. Harris stated that they were not damaged.
Dennis Harris, Director of Recreation and Tourism, stated that 12 of the 17 irrigation timer systems had been submerged in 3-5 feet of water due to Hurricane Harvey. He stated the total cost of the repairs should be approximately $54,500.00 and that it will take 7-10 days for supplies to be ordered and received. In the interim, he said that crews have been watering the course from 8:00 pm to early morning to keep the greens healthy.
Commissioner Clark asked where the damaged controllers were located. Mr. Harris stated that 9 were on the front 9 near Highway 146 and the other 3 were in various spots.
Commissioner Haney asked if any of the golf carts where damaged. Mr. Harris stated that they were not damaged.
Motion By Commissioner At Large Dee Ann Haney, Second By Commissioner District 1 Thelma Bowie to approve Resolution No. 17-062.
Vote: 5 - 0 CARRIED
Attachments:
(c)
AI-4327
Consider and take action on Ordinance No. 17-23, amending the City of Texas City's Fiscal Year 2016-17 Budget to appropriate funds for golf course irrigation system repair. (Finance)
Laura Boyd, Finance Director, requested approval to appropriate the funds to repair Bayou Gold Course and any unforeseen issues that may arise. The money will be taken from the General Fund.
Nick Finan, Executive Director of Management Services, stated that the repairs needed will be added to a FEMA claim so some of the approved funds will be reimbursed.
Laura Boyd, Finance Director, requested approval to appropriate the funds to repair Bayou Gold Course and any unforeseen issues that may arise. The money will be taken from the General Fund.
Nick Finan, Executive Director of Management Services, stated that the repairs needed will be added to a FEMA claim so some of the approved funds will be reimbursed.
Motion By Commissioner District 4 Jami Clark, Second By Commissioner District 1 Thelma Bowie to approve Ordinance No. 17-23.
Vote: 5 - 0 CARRIED
Attachments:
(3)
ADJOURNMENT
Having no further business, Commissioner Haney made a MOTION to ADJOURN at 4:20 p.m.; the motion was SECONDED by Commissioner Bowie. All present voted AYE. MOTION CARRIED.
ATTEST:
_________________________________
James Hartshorn, City Secretary
Date Approved:
Having no further business, Commissioner Haney made a MOTION to ADJOURN at 4:20 p.m.; the motion was SECONDED by Commissioner Bowie. All present voted AYE. MOTION CARRIED.
| ______________________________ | |
| MATTHEW T. DOYLE, MAYOR |
ATTEST:
_________________________________
James Hartshorn, City Secretary
Date Approved: