REGULAR CALLED CITY COMMISSION MEETING
M I N U T E S
WEDNESDAY, SEPTEMBER 19, 2018 – 5:00 P.M.
KENNETH T. NUNN COUNCIL ROOM – CITY HALL
M I N U T E S
WEDNESDAY, SEPTEMBER 19, 2018 – 5:00 P.M.
KENNETH T. NUNN COUNCIL ROOM – CITY HALL
A Regular Called Meeting of the City Commission was held on Wednesday, SEPTEMBER 19, 2018, at 5:00 P.M. in the Kenneth T. Nunn Council Room in City Hall, Texas City, Texas. A quorum having been met, the meeting was called to order at 5:00 p.m. by Mayor Matthew T. Doyle.
1.
ROLL CALL
- Present:
-
- Matthew T. Doyle, Mayor
- Phil Roberts, Mayor Pro Tem, Commissioner At-Large
- Bruce Clawson, Commissioner At-Large
- Earl Alexander, Commissioner District 1
- Abel Garza, Jr., Commissioner District 2
- Dorthea Jones, Commissioner District 3
- Jami Clark, Commissioner District 4
2.
INVOCATION
Led by Pastor Walter Abernathy.
Led by Pastor Walter Abernathy.
3.
PLEDGE OF ALLEGIANCE
Led by Commissioner At-Large Bruce Clawson.
Led by Commissioner At-Large Bruce Clawson.
4.
PROCLAMATIONS AND PRESENTATIONS
a.
| Service Awards | |||
| Margarita Ugarte | Parks & Recreation | 09/26/2008 | 10 years |
| Cleotria White | Parks & Recreation | 09/23/2008 | 10 years |
| Larry Williamson | Police | 09/17/2008 | 10 years |
5.
REPORTS
a.
Fire Services (Fire Department)
David Zacherl, Fire Chief, gave a power point presentation of their budget, goals they set and have exceeded, and what will be needed for a new fire station as the population on the west side of the city continues to grow.
David Zacherl, Fire Chief, gave a power point presentation of their budget, goals they set and have exceeded, and what will be needed for a new fire station as the population on the west side of the city continues to grow.
6.
CONSENT AGENDA
Motioned by Commissioner District 4 Jami Clark, Seconded by Commissioner District 3 Dorthea Jones to approve Consent Agenda items a, b, and c.
Motioned by Commissioner District 4 Jami Clark, Seconded by Commissioner District 3 Dorthea Jones to approve Consent Agenda items a, b, and c.
a.
Approve City Commission Minutes for September 5, 2018 meeting. (City Secretary)
Vote: 7 - 0 CARRIED
b.
Consider and take action on Resolution No. 18-096 approving the City of Texas City Investment Policy. (Finance)
Vote: 7 - 0 CARRIED
c.
Consider and take action on Resolution No. 18-097, authorizing the donation of a surplus police vehicle to Hitchcock I.S.D. Police Department. (Finance)
Vote: 7 - 0 CARRIED
d.
Consider and take action on Resolution No. 18-098, denying Texas New Mexico Powers's original request for a rate increase by October 2nd. (Managemnet Services)
Item pulled by Commissioner At-Large Bruce Clawson.
Commissioner At-Large Bruce Clawson pointed out the savings the City has recieved by contesting the rate increases.
Item pulled by Commissioner At-Large Bruce Clawson.
Commissioner At-Large Bruce Clawson pointed out the savings the City has recieved by contesting the rate increases.
Motion by Commissioner At-Large Bruce Clawson, Seconded by Mayor Pro Tem, Commissioner At-Large Phil Roberts
Vote: 7 - 0 CARRIED
7.
REGULAR ITEMS
a.
Consider and take action on Ordinance No. 18-21, amending the City of Texas City's 2017/2018 fiscal year budget to appropriate funds for the reduction of interfund balance between the Utility Fund and the General Fund. (Finance)
Laura Boyd, Finance Director, stated that because of the increase in utility fund revenues from reduction of expenses and 2017 rate adjustments, the Utility Fund is in the financial position to be able to pay back some of what has been borrowed from the General Fund over the last few years.
Laura Boyd, Finance Director, stated that because of the increase in utility fund revenues from reduction of expenses and 2017 rate adjustments, the Utility Fund is in the financial position to be able to pay back some of what has been borrowed from the General Fund over the last few years.
Motion by Commissioner District 3 Dorthea Jones, Seconded by Commissioner District 4 Jami Clark
Vote: 7 - 0 CARRIED
b.
Consider and take action on Ordinance No. 18-22, amending the City of Texas City's 2017/2018 fiscal year budget to transfer funds from the General Fund to the Capital Equipment Replacement Fund. (Finance)
Laura Boyd, Finance Director, stated that a few years ago the General Fund departments only paid a portion of their annual fees to Fund 602. This amendment of $1,000,000.00 is needed to help make up for what was not contributed in those years.
Laura Boyd, Finance Director, stated that a few years ago the General Fund departments only paid a portion of their annual fees to Fund 602. This amendment of $1,000,000.00 is needed to help make up for what was not contributed in those years.
Motion by Commissioner At-Large Bruce Clawson, Seconded by Commissioner District 2 Abel Garza, Jr.
Vote: 7 - 0 CARRIED
c.
Consider and approve Ordinance No. 18-23, authorizing the issuance of City of Texas City, Texas, Certificates of Obligation, Series 2018. (Finance)
Laura Boyd, Finance Director, stated that the Certificates of Obligations are to be used for any and/ or all of the costs associated with construction and rehabilitation of City water and sewer systems.
Laura Boyd, Finance Director, stated that the Certificates of Obligations are to be used for any and/ or all of the costs associated with construction and rehabilitation of City water and sewer systems.
Motion by Commissioner District 3 Dorthea Jones, Seconded by Commissioner District 4 Jami Clark
Vote: 7 - 0 CARRIED
d.
Consider and take action on Ordinance No. 18-24, to amend the City of Texas City's fiscal year 2017-2018 Budget to receive and appropriate the Certificates of Obligation proceeds. (Finance)
Laura Boyd, Finance Director, stated that this budget amendment is needed for receipt of Certificate of Obligation proceeds and the appropriation of these funds for Utility Fund reimbursement.
Laura Boyd, Finance Director, stated that this budget amendment is needed for receipt of Certificate of Obligation proceeds and the appropriation of these funds for Utility Fund reimbursement.
Motion by Commissioner District 3 Dorthea Jones, Seconded by Commissioner At-Large Bruce Clawson
Vote: 7 - 0 CARRIED
e.
Consider and take action on Ordinance No. 18-25, amending the City's fiscal year 2017-2018 budget to appropriate funds from Texas City Economic Development Corporation to 2018 Construction Fund for sewer line project. (Finance)
Laura Boyd, Finance Director, stated that The City is constructing a sewer line from the northeast side of the city to the wastewater treatment plant. The total project cost is estimated at $4.7 million. $2 million will be funded from certificates of obligation and $2.7 million will be funded by a transfer from Texas City Economic Development Corporation.
Laura Boyd, Finance Director, stated that The City is constructing a sewer line from the northeast side of the city to the wastewater treatment plant. The total project cost is estimated at $4.7 million. $2 million will be funded from certificates of obligation and $2.7 million will be funded by a transfer from Texas City Economic Development Corporation.
Motion by Commissioner District 4 Jami Clark, Seconded by Commissioner At-Large Bruce Clawson
Vote: 7 - 0 CARRIED
f.
Consider and take action, by record vote, on Ordinance No. 18-26, to adopt the City of Texas City's 2018-2019 Fiscal Year Budget. (Finance)
Laura Boyd, Finance Director, went through the proposed budget and all major line items.
A record vote was taken:
Matthew T. Doyle, Mayor---Yes
Phil Roberts, Mayor Pro Tem, Commissioner At-Large--- Yes
Bruce Clawson, Commissioner At-Large--- Yes
Earl Alexander, Commissioner District 1--- Yes
Abel Garza, Jr. Commissioner District 2--- Yes
Dorthea Jones, Commissioner District 3--- Yes
Jami Clark, Commissioner District 4--- Yes
Laura Boyd, Finance Director, went through the proposed budget and all major line items.
A record vote was taken:
Matthew T. Doyle, Mayor---Yes
Phil Roberts, Mayor Pro Tem, Commissioner At-Large--- Yes
Bruce Clawson, Commissioner At-Large--- Yes
Earl Alexander, Commissioner District 1--- Yes
Abel Garza, Jr. Commissioner District 2--- Yes
Dorthea Jones, Commissioner District 3--- Yes
Jami Clark, Commissioner District 4--- Yes
Vote: 7 - 0 CARRIED
g.
Consider and take action, by record vote, on Resolution No. 18-094, to ratify the tax increase reflected in the 2018-2019 Fiscal Year Budget. (Finance)
Laura Boyd, Finance Director, stated that by reflecting the tax increase in the new budget, it will raise more
revenue from property taxes than last year's budget by $887,471 or 3.4056 percent, and of that amount $340,198.67 is tax revenue to be raised from new property added to the tax roll this year.
A record vote was taken:
Matthew T. Doyle, Mayor---Yes
Phil Roberts, Mayor Pro Tem, Commissioner At-Large--- Yes
Bruce Clawson, Commissioner At-Large--- Yes
Earl Alexander, Commissioner District 1--- Yes
Abel Garza, Jr. Commissioner District 2--- Yes
Dorthea Jones, Commissioner District 3--- Yes
Jami Clark, Commissioner District 4--- Yes
Laura Boyd, Finance Director, stated that by reflecting the tax increase in the new budget, it will raise more
revenue from property taxes than last year's budget by $887,471 or 3.4056 percent, and of that amount $340,198.67 is tax revenue to be raised from new property added to the tax roll this year.
A record vote was taken:
Matthew T. Doyle, Mayor---Yes
Phil Roberts, Mayor Pro Tem, Commissioner At-Large--- Yes
Bruce Clawson, Commissioner At-Large--- Yes
Earl Alexander, Commissioner District 1--- Yes
Abel Garza, Jr. Commissioner District 2--- Yes
Dorthea Jones, Commissioner District 3--- Yes
Jami Clark, Commissioner District 4--- Yes
Vote: 7 - 0 CARRIED
h.
Consider and take action, by record vote, on Ordinance No. 18-27, levying an ad valorem tax for the year 2018 for the City of Texas City. (Finance)
Laura Boyd, Finance Director, requested approval of the new property tax rate of $0.55 per $100 valuation, a rate of $0.46263 per $100 valuation of property for the current Maintenance and Operations (M&O) expenses of the City; and a rate of $0.087370 per $100 valuation of property for Interest and Sinking (I&S) expenses of the City of Texas City.
Phil Roberts, Commissioner At-Large, made a motion stating " I move that the property tax rate be increased by the adoption of a tax rate of 55 cents per $100 valuation, which is effectively a 5.568 percent increase in the tax rate." The motion was Seconded by Bruce Clawson, Commissioner At-Large.
A record vote was taken:
Matthew T. Doyle, Mayor---Yes
Phil Roberts, Mayor Pro Tem, Commissioner At-Large--- Yes
Bruce Clawson, Commissioner At-Large--- Yes
Earl Alexander, Commissioner District 1--- Yes
Abel Garza, Jr. Commissioner District 2--- Yes
Dorthea Jones, Commissioner District 3--- Yes
Jami Clark, Commissioner District 4--- Yes
Laura Boyd, Finance Director, requested approval of the new property tax rate of $0.55 per $100 valuation, a rate of $0.46263 per $100 valuation of property for the current Maintenance and Operations (M&O) expenses of the City; and a rate of $0.087370 per $100 valuation of property for Interest and Sinking (I&S) expenses of the City of Texas City.
Phil Roberts, Commissioner At-Large, made a motion stating " I move that the property tax rate be increased by the adoption of a tax rate of 55 cents per $100 valuation, which is effectively a 5.568 percent increase in the tax rate." The motion was Seconded by Bruce Clawson, Commissioner At-Large.
A record vote was taken:
Matthew T. Doyle, Mayor---Yes
Phil Roberts, Mayor Pro Tem, Commissioner At-Large--- Yes
Bruce Clawson, Commissioner At-Large--- Yes
Earl Alexander, Commissioner District 1--- Yes
Abel Garza, Jr. Commissioner District 2--- Yes
Dorthea Jones, Commissioner District 3--- Yes
Jami Clark, Commissioner District 4--- Yes
Vote: 7 - 0 CARRIED
i.
Consider and take action on Resolution No. 18-095, accepting and approving the 2018 Certified Tax Roll. (Finance)
Motion by Commissioner At-Large Bruce Clawson, Seconded by Commissioner District 3 Dorthea Jones
Vote: 7 - 0 CARRIED
8.
PUBLIC COMMENTS
Jerome Anderson, resident, requested that the City of Texas City and the City Commission acknowlege and celebrate the 100 year anniversary of World War One.
STAFF COMMENTS
Luke Alvey, Library Director, stated that starting in October the Library will begin to host 1-on-1 computer training sessions for the public.
Michael Skiba, Bayou Golf Course Manager, announced that he will be getting married this weekend.
James Hartshorn, City Secretary, stated that the Fall Art Walk will be on Saturday, September 22, 2018.
Dennis Harris, Recreation and Tourism Director, stated that the 5th Annual Breast Cancer Awareness Run/Walk will be on October 6, 2018.
Jerome Anderson, resident, requested that the City of Texas City and the City Commission acknowlege and celebrate the 100 year anniversary of World War One.
STAFF COMMENTS
Luke Alvey, Library Director, stated that starting in October the Library will begin to host 1-on-1 computer training sessions for the public.
Michael Skiba, Bayou Golf Course Manager, announced that he will be getting married this weekend.
James Hartshorn, City Secretary, stated that the Fall Art Walk will be on Saturday, September 22, 2018.
Dennis Harris, Recreation and Tourism Director, stated that the 5th Annual Breast Cancer Awareness Run/Walk will be on October 6, 2018.
9.
MAYOR'S COMMENTS
Mayor Doyle gave a short synopsis of how the pump stations work. Mayor Doyle stated that he agrees with Commissioner Jones that a informational video for the public, on how the pumps operate, would be a good idea.
Mayor Doyle gave a short synopsis of how the pump stations work. Mayor Doyle stated that he agrees with Commissioner Jones that a informational video for the public, on how the pumps operate, would be a good idea.
10.
COMMISSIONERS' COMMENTS
Commissioner Roberts stated that with the bad weather we've had there are now a lot of mosquitos. Tom Munoz advised that Galveston County is aware and has been spraying our City about two times a week.
Commissioner Clawson stated that there is a 1-800 number that citizens can call if they feel the County is not spraying their area enough.
Commissioner Jones and Commissioner Alexander advised that many of the residents in thier district are concerned with flooding and wondered if the pumps were being used to prevent that.
Commissioner Clark paid her respects to the late Linda Turner and her family, stating that she was one of the kindest women to ever walk the earth.
Commissioner Roberts stated that with the bad weather we've had there are now a lot of mosquitos. Tom Munoz advised that Galveston County is aware and has been spraying our City about two times a week.
Commissioner Clawson stated that there is a 1-800 number that citizens can call if they feel the County is not spraying their area enough.
Commissioner Jones and Commissioner Alexander advised that many of the residents in thier district are concerned with flooding and wondered if the pumps were being used to prevent that.
Commissioner Clark paid her respects to the late Linda Turner and her family, stating that she was one of the kindest women to ever walk the earth.
11.
ADJOURNMENT
Having no further business, Commissioner District 4 Jami Clark made a MOTION to ADJOURN at 5:47 p.m.; the motion was SECONDED by Commissioner District 3 Dorthea Jones. All present voted AYE. MOTION CARRIED.
ATTEST:
_________________________________
James M. Hartshorn, City Secretary
Date Approved:
| ______________________________ | |
| MATTHEW T. DOYLE, MAYOR |
ATTEST:
_________________________________
James M. Hartshorn, City Secretary
Date Approved: