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			(6)(b)
CITY COMMISSION REGULAR MTG
Meeting Date: 12/04/2024   Payment of invoice for server migration Submitted For: Cheryl Loewen Submitted By: Cheryl Loewen, Library Department: Library
Information
ACTION REQUEST
Consider payment of the invoice from SirsiDynix for the migration to a company-hosted server for Moore Memorial Public Library's Integrated Library System.
BACKGROUND (Brief Summary)
SirsiDynix is the provider of Moore Memorial Public Library’s Integrated Library System. We are currently under a 5-year contract for this service. This software is used to manage all aspects of circulation, cataloging, the on-line catalogue, reports, and other library-specific needs. The annual invoice for $43,935.93 was paid in October, but there is an additional one-time expense this year. At the recommendation of the IT Department, we recently migrated our SirsiDynix computer server to one that is hosted by the company, and not in-house. Payment for this migration, $9,993.98, is now due. Since the total of the two invoices is greater than $50,000, the payment of this invoice requires approval from the City Commission. Funding for the purchase is available in the 2024/2025 budget in account # 101402-52200.
RECOMMENDATION
Staff recommends approval of the payment of the invoice in the amount of $9,993.98.
Fiscal Impact
Funds Available Y/N: Y Amount Requested: $9993.98 Source of Funds: FY 2025 library budget Account #: 101402-52200 Fiscal Impact: Funding for the purchase is available in the 2024/2025 budget in account # 101402-52200
Attachments SirsiDynix Invoice dated 11/6/2024 Signed contract - July 2024 Resolution

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