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(7)(b)

CITY COMMISSION REGULAR MTG

Meeting Date:

06/04/2025

Procure Audio-Visual Upgrades for the Doyle Convention Center

Submitted For:

Nicole Best

Submitted By:

Nancy Heredia, Recreation and Tourism

Department:

Recreation and Tourism

Information

ACTION REQUEST

Approval is requested to procure audio-visual upgrades for the Doyle Convention Center.

BACKGROUND (Brief Summary)

The Parks, Recreation & Tourism Department is seeking approval to secure funding for upgrades and the installation of new audio-visual equipment. The audio-visual equipment at the Doyle Convention Center is approximately ten years old, and the system is outdated and requires replacement. Given the rapid pace of technological advancement, it is essential to maintain up-to-date equipment to meet modern standards and expectations. Enhancing the current system will significantly improve sound quality and visual capabilities for presentations, videos, and PowerPoint displays.

Key updates include:
Visible Changes in the Convention Center
(2) New Projectors
(2) New Screens
(4) New Wall Plates
(4) New Crestron Touch Panels for Controls
(4) New Microphones
(4) Desktop Microphones
(4) Lapel Microphones

Hardware changes
New Hardware to provide updated technology and better controls/functions

New Amp to consolidate the audio
New Processor for Controls
- Moving to Crestron software system, a new platform and industry standard
- All new programming code
- Supports the new Touch Panels
New Crestron Touch Panel for Controls
New Digital Signal Processor to source the inputs and be the digital “mixer”
New Switcher to control the inputs at the Wall Plates in the rooms

The total cost of this request is $137,654.54. Funds are available in the FY 2024 – 2025 Hotel Motel Tax Fund Account Number 201-401-53540.

RECOMMENDATION

The Parks, Recreation & Tourism Department recommends approval to procure audio-visual equipment upgrades for the Doyle Convention from DataVax Co-Op TIP Contract #23105 for the total amount of $137,654.54.

Fiscal Impact

Attachments

Data Vox Audio Visual Proposal

Resolution