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CITY OF TEXAS CITY
REGULAR CALLED CITY COMMISSION MEETING

AGENDA

WEDNESDAY, SEPTEMBER 6, 2023- 5:00 P.M.

KENNETH T. NUNN COUNCIL ROOM - CITY HALL
1801 9th Ave. N.
Texas City, TX 77590

PLEASE NOTE: Public comments and matters from the floor are generally limited to 3 minutes in length. If you would like to request to speak, please do so in advance of the meeting by filling out a Request To Address Commission form. All in attendance are required to remove hats and/or sunglasses (dark glasses) during meetings and to also silence all cell phones and electronic devices.

(1)

ROLL CALL

(2)

INVOCATION

(3)

PLEDGE OF ALLEGIANCE

(4)

PROCLAMATIONS AND PRESENTATIONS

(a)

Recognize Marsha Worley for achieving Level II Court Clerk Certification.

(5)

REPORTS

(a)

Lowry Fitness Center (Recreation and Tourism)

(6)

PUBLIC COMMENTS

(7)

CONSENT AGENDA

(a)

Approve City Commission Minutes for the August 16, 2023, meeting. (City Secretary)

(b)

Consider and take action on Resolution No. 2023-099, accepting the proposal from Generosity Services Inc for the Municipal Court Front Desk Renovation project in accordance with Choice Partners Contract No. 23/016MR. (Municipal Court)

(c)

Consider and take action on Resolution No. 2023-100, authorizing a payment to South Point Estates (Parcels 14, 16, and 18) for sanitary sewer easement. (Public Works)

(d)

Consider and take action on Resolution No. 2023-101, authorizing the purchase of two (2) F250 regular cab service body trucks and one (1) regular cab F350 4x4 service body with crane and lift gate truck from Silsbee Ford via TIPS Contract No. 200206. (Public Works)

(e)

Consider and take action on Resolution No. 2023-102, awarding a contract for Bid No. 2023-436 Lift Station 30 Improvement Project. (Public Works)

(f)

Consider and take action on Resolution No. 2023-103, authorizing the submission of nomination (s) for the Galveston County Appraisal District Board of Directors for two-year terms, beginning January 1, 2024, through December 31, 2025. (Management Services)

(g)

Consider and take action on Resolution No. 2023-104, annual review and approval of the City of Texas City's Investment Policy. (Finance)

(8)

REGULAR ITEMS

(a)

Consider and take action on the third and final reading of Ordinance No. 2023-28, amending Chapter 150 'Building Regulations; Construction," related to additional authority regarding substandard structures. (Fire Department)

(b)

Consider and take action on Ordinance No. 2023-31, amending the fiscal year 2022-2023 budget to transfer funds from the General Fund (fund 101) to the Capital Equipment Replacement Fund (fund 602). (Finance)

(c)

Consider and take action on Ordinance No. 2023-32, amending the fiscal year 2022-2023 budget to appropriate funds for the purchase of EMS and Fire equipment through a grant from Southeast Texas Housing Finance Corporation (SETH). (Finance)

(d)

Consider and take action on Ordinance No. 2023-33, amending the fiscal year 2022-2023 budget to accept and appropriate the Community Development Block Grant Mitigation funds for drainage improvements and shelter expansion projects. (Finance)

(e)

Consider and take action on Ordinance No. 2023-34, amending the fiscal year 2022-2023 budget to appropriate funds from Coronavirus State and Local Fiscal Recovery Funds established under the American Rescue Plan Act for exterior repairs at the Moore Memorial Public Library. (Finance)

(f)

Consider and take action on Ordinance No. 2023-35, amending the City's fiscal year 2022-2023 budget to appropriate funds to remodel the Municipal Court front desk area. (Finance)

(9)

COMMISSIONERS' COMMENTS

(10)

MAYOR'S COMMENTS

(11)

ADJOURNMENT

NOTICE OF ANY SUBJECT APPEARING ON THIS AGENDA REGARDLESS OF HOW THE MATTER IS STATED MAY BE ACTED UPON BY THE CITY COMMISSION.

NOTICE: The City of Texas City will furnish free transportation to handicapped individuals via a 4-door sedan for anyone wishing to attend the City Commission meetings. Call 948-3111, City Secretary's Office before noon on Monday preceding the meeting to make arrangements.

I, THE UNDERSIGNED AUTHORITY, DO HEREBY CERTIFY THAT THIS NOTICE OF MEETING WAS POSTED ON THE BULLETIN BOARDS AT CITY HALL, 1801 9TH AVENUE NORTH, TEXAS CITY, TEXAS, AT A PLACE CONVENIENT AND READILY ACCESSIBLE TO THE GENERAL PUBLIC AND ON THE CITY'S WEBSITE ON SEPTEMBER 1, 2023, PRIOR TO 5:00 P.M. AND REMAINED SO POSTED CONTINUOUSLY FOR AT LEAST 72 HOURS PRECEDING THE SCHEDULED TIME OF SAID MEETING.

______________________
RHOMARI LEIGH
CITY SECRETARY

CITY COMMISSION REGULAR MTG

(4)(a)

Meeting Date:

09/06/2023

Municipal Court Clerk Certification Presentation

Submitted For:

Tammy Odom, Municipal Court

Department:

Municipal Court

Information

ACTION REQUEST

Recognize Marsha Worley for achieving Level II Court Clerk Certification.

BACKGROUND (Brief Summary)

Recognize Marsha Worley for achieving Level II Court Clerk Certification.

RECOMMENDATION

Recognize Marsha Worley for achieving Level II Court Clerk Certification.

Fiscal Impact

CITY COMMISSION REGULAR MTG

(5)(a)

Meeting Date:

09/06/2023

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

Lowry Fitness Center (Recreation and Tourism)

BACKGROUND (Brief Summary)

RECOMMENDATION

Fiscal Impact

Attachments

Staff Report

CITY COMMISSION REGULAR MTG

(7)(a)

Meeting Date:

09/06/2023

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

Approve City Commission Minutes for the August 16, 2023, meeting. (City Secretary)

BACKGROUND (Brief Summary)

RECOMMENDATION

Fiscal Impact

Attachments

Minutes

CITY COMMISSION REGULAR MTG

(7)(b)

Meeting Date:

09/06/2023

MUNICIPAL COURT FRONT DESK RENOVATION

Submitted For:

Tammy Odom, Municipal Court

Department:

Municipal Court

Information

ACTION REQUEST

Consider bid from Generosity Services Inc to remodel the Municipal Court front desk area in the amount of $45,596.91 to be paid out of Municipal Court Efficiency Fund.

BACKGROUND (Brief Summary)

The cashier area of the Municipal Court is part of the original building construction. The purpose, scope of work performed, and technical needs in these areas has changed significantly since that time. This remodel will allow for a safer, more logical and ergonomic workflow area.

RECOMMENDATION

It is recommended that the item be approved to increase safety and work productivity in this space.

Fiscal Impact

Attachments

Quote

CITY COMMISSION REGULAR MTG

(7)(c)

Meeting Date:

09/06/2023

approval of payment to South Point Estates (Parcels, 14, 16 and 18) for sanitary sewer easement.

Submitted For:

Kim Golden, Transportation and Planning

Submitted By:

Veronica Carreon, Transportation and Planning

Department:

Transportation and Planning

Information

ACTION REQUEST

Seeking approval for the payment of $94,046.93 to South Point Estates (Parcels 14, 16 and 18) for a sanitary sewer easement. South Point Estates has approved the sale by board resolution and signed the easement document which is being held in trust pending payment. A copy of the signed document is attached to this resolution.

BACKGROUND (Brief Summary)

The sanitary sewer easement is necessary for the construction of a 24" force main from Lago Mar Lift Station to Lift Station No. 29. The additional capacity is necessary to provide additional sewer service to the service area. The project is included in the updated Capital Improvement Plan and construction will be funded from impact fee revenue. The funds for acquisition of the easements are budgeted in the approved 2022-2023 budget. Commission approval of this expenditure is required by the City Charter because the amount exceeds $50,000.00.

RECOMMENDATION

Recommend approval of the payment for the sanitary sewer easement.

Fiscal Impact

Attachments

South Point Estates Parcel 14 Email Request

South Point Estates Parcel 14 Signed Easement Agreement

South Point Estates Parcel 14 Signed ROE Agreement

South Point Estates Parcel 16 Email Request

South Point Estates Parcel 16 Signed Easement Agreement

South Point Estates Parcel 16 Signed ROE Agreement

South Point Estates Parcel 18 Email Request

South Point Estates Parcel 18 Signed Easement Agreement

South Point Estates Parcel 18 Signed ROE Agreement

CITY COMMISSION REGULAR MTG

(7)(d)

Meeting Date:

09/06/2023

2022 /2023 Public Works Trucks Purchase

Submitted For:

Mike McKinley, Public Works

Submitted By:

Mike McKinley, Public Works

Department:

Public Works

Information

ACTION REQUEST

Approve the purchase of two (2) F250 regular cab service body trucks and one (1) regular cab F350 4x4 service body with crane and lift gate truck from Silsbee Ford via TIPS contract number 200206.

BACKGROUND (Brief Summary)

Due to the earlier shortage of vehicles we were unable to get good quote numbers until now for our 2022 / 2023 capital replacement budget.

Two (2) F250 service body trucks are $58,863.25 each totaling $117,726.50 and the F 350 4x4 service body with crane and lift gate is $105,058.75. The total for all three (3) trucks is $222,784.25. These will be purchased from Silsbee Ford in Silsbee, TX. via TIPS Contract # 200206.

Funds are made available via FY 22/23 Public Works Capital Replacement Budget Fund

TIPS worksheets are attached for you review

RECOMMENDATION

It is the recommendation of the Public Works Department to approve this purchase.

Thank you.

Fiscal Impact

Attachments

Exhibit A

CITY COMMISSION REGULAR MTG

(7)(e)

Meeting Date:

09/06/2023

Bid # 2023-436 Lift Station 30 Improvements Project

Submitted For:

Mike McKinley, Public Works

Submitted By:

Mike McKinley, Public Works

Department:

Public Works

Information

ACTION REQUEST

Approve and award a contract for Bid # 2023-436 Lift Station 30 Improvement Project.

BACKGROUND (Brief Summary)

On August 1st and 8th, 2023, a notice to bidders was published in the local paper and bid packets were made available to local businesses through CivCastUSA.com and ARKK Engineers. Bids were received, opened and read aloud on August 24, 2023, at 9:30 a.m.

The lowest responsible bidder meeting all requirements was McDonald Municipal and Industrial, a Division of C. F. McDonald Electric, Inc. from Houston TX., for the total bid price of $590,469.00.

A bid tabulation and letter of recommendation are attached for your review.

RECOMMENDATION

It is the recommendation of the Public Works Department that the City Commission award the contract for this project to McDonald Municipal and Industrial, a Division of C. F. McDonald Electric, Inc., for the total bid amount of $590,469.00 and that the Mayor be authorized to execute a contract on behalf of the City Commission.

The Public Works Department further recommends that the Mayor be authorized to approve any change orders, not to exceed 25% of the total contract amount, without bringing the matter before the City Commission.

Fiscal Impact

Attachments

Exhibit A

Exhibit B

CITY COMMISSION REGULAR MTG

(7)(f)

Meeting Date:

09/06/2023

Authorizing the submission of nominations (s) to the Galveston County Appraisal District Board of Directors

Submitted For:

Jon Branson, Management Services

Submitted By:

Jon Branson, Management Services

Department:

Management Services

Information

ACTION REQUEST

Consider and take action on Resolution No. 2023-103 authorizing the submission of nomination (s) for the Galveston County Appraisal District Board of Directors for two-year terms, beginning January 1, 2024, through December 31, 2025.

BACKGROUND (Brief Summary)

Bi-annually, the City of Texas City is offered the opportunity submit up to five (5) names to serve on the Galveston County Central Appraisal District Board of Directors. In accordance with the Property Tax Code, the City of Texas City must pass a formal resolution authorizing the submission of up to five (5) individuals to serve on the Board. The written resolution must be acted upon and submitted to the Galveston County Appraisal District (GCAD) before October 15, 2023.

Once all names are officially submitted to GCAD, an alphabetized ballot will be delivered to each City before October 30th. Once received, the City of Texas City will have 195 votes to cast for whomever the Mayor and City Commission deems appropriate. The Commission votes must be submitted in the form of a written resolution and approved by the majority of the Commission and submitted to GCAD before December 15th of this year.

RECOMMENDATION

Mayor Dedrick Johnson Sr., is recommending the following individual (s) to be nominated for consideration to the Galveston Central Appraisal District Board of Directors for the service period of January 1, 2024, through December 31, 2025:

Matt Doyle - Current Board Member

Fiscal Impact

Attachments

GCAD Nomination Letter

CITY COMMISSION REGULAR MTG

Res 13-079

Meeting Date:

09/06/2023

Consider approval of the City of Texas City's Investment Policy.

Submitted For:

Laura Boyd, Finance

Department:

Finance

Information

ACTION REQUEST

Consider approval of the City of Texas City Investment Policy.

BACKGROUND (Brief Summary)

In 1995, the City adopted an Investment Policy to comply with the Texas Public Funds Investment Act (TPFIA). The City of Texas City's Investment Policy mandates how City funds are to be managed and invested. The Policy requires annual review and approval by the City Commission.

No changes to the policy this year.

RECOMMENDATION

The Finance Director recommens approval of the city's investment policy.

Fiscal Impact

Attachments

CTC Investment Policy

CITY COMMISSION REGULAR MTG

(8)(a)

Meeting Date:

09/06/2023

Building Regulations: Construction

Submitted For:

David Zacherl, Fire Department

Department:

Fire Department

Information

ACTION REQUEST

Consider and take action on the third and final reading of Ordinance No. 2023-28, amending Chapter 150 'Building Regulations; Construction" related to additional authority regarding substandard structures.

BACKGROUND (Brief Summary)

There has been a change in titles of personnel. There is a new position titled director of municipal services filled by the former director of community development and a new director of community development assigned.

Currently, Section 150.038 Emergency Demolitions assigns requirements of the Ordinance to the fire marshal, director of community development and the chief building official.

We are proposing to add the new position director of municipal services to the list of personnel and maintain the director of community development as currently assigned. The intent is there must be a triumvirate of these four officials in concurrence before a structure may be abated by emergency demolition.

RECOMMENDATION

The Fire Chief recommends approval of the proposed addition of the director of municipal services to the Ordinance.

Fiscal Impact

Funds Available Y/N:

Amount Requested:

Source of Funds:

Account #:

Fiscal Impact:

There is no fiscal impact to the proposed Ordinance amendment.

Attachments

Ordinance Draft, Third Reading

CITY COMMISSION REGULAR MTG

Ord 13-52

Meeting Date:

09/06/2023

Amend the fiscal year 2022/2023 budget

Submitted For:

Laura Boyd, Finance

Department:

Finance

Information

ACTION REQUEST

Consider approval of a request to amend the fiscal year 2022-2023 budget.

BACKGROUND (Brief Summary)

A budget amendment is needed to transfer funds from the General Fund (fund 101) to the Capital Equipment Replacement Fund (fund 602). These two funds work together for the purchase of capital equipment and machinery. Each Fund 101 department needing capital equipment purchases that equipment through Fund 602 and then makes annual payments from their General Fund budget so that when the equipment needs to be replaced, funds are available for that purpose. When the FY 22/23 Budget was adopted in September 2022, the General Fund departmental contributions to the Capital Equipment Replacement Fund were not included. The General Fund unassigned fund balance is projected to be sufficient to afford the transfer between funds at this time. The transfer amount is $2,000,000.00.

Funds will come from the General Fund's unassigned fund balance.

RECOMMENDATION

The Finance Director recommends the following Budget Amendment:

General Fund-Fund 101
Transfer to Other Funds increase of $2,000,000.00

Capital Equipment Replacement Fund-Fund 602
Transfer from General Fund increase of $2,000,000.00

Fiscal Impact

CITY COMMISSION REGULAR MTG

(8)(c)

Meeting Date:

09/06/2023

Amend the fiscal year 2022/2023 budget

Submitted For:

Laura Boyd, Finance

Department:

Finance

Information

ACTION REQUEST

Consider approval of a request to amend the fiscal year 2022-2023 budget to appropriate funds for purchase of EMS and Fire equipment through a grant from Southeast Texas Housing Finance Corporation (SETH).

BACKGROUND (Brief Summary)

Texas City Emergency Medical Services (EMS) and Texas City Fire Department applied to Southeast Texas Housing Finance Corporation (SETH) for funding the purchase of King Vision video laryngoscope for intubations, automated external defibrillators (AED) for new engines, and high angle/confined space rescue equipment. SETH approved the applications and awarded a total of $10,000.

A budget amendment is required for the receipt of funds from SETH and then for the purchase of the equipment.

RECOMMENDATION

The Finance Director recommends the following Budget Amendment:

SETH Fund (229) Fire Department (202):
EMS equipment $5,000.00
Fire equipment $5,000.00
Grant Revenue ($10,000.00)

Fiscal Impact

Attachments

SETH grant

CITY COMMISSION REGULAR MTG

Ord 13-52

Meeting Date:

09/06/2023

Amend the fiscal year 2022/2023 budget

Submitted For:

Laura Boyd, Finance

Department:

Finance

Information

ACTION REQUEST

Consider approval of a request to amend the fiscal year 2022-2023 budget to accept and appropriate the Community Development Block Grant Mitigation funds for drainage improvements and shelter expansion projects.

BACKGROUND (Brief Summary)

The City was awarded funding from Community Development Block Grant Regional Mitigation Program (CDBG MIT-MOD) application 2022-100137-RMP in the amount of $8,012,700.00. The Texas General Land Office (GLO) will administer this grant. Vendor invoices will be approved by GLO, funds sent to the City, and then vendors get paid.

In September 2022, the City of Texas City was allocated funds under the CDBG MIT-MOD Program by the Houston-Galveston Area Council (H-GAC) on behalf of the Texas General Land Office (GLO). These funds must fund projects that reduce local risks, foster long-term community resilience that is forward-looking and encourage the prioritization of local investments with local impacts in risk reduction for hurricanes, tropical storms and depressions, and flooding. Although funds were allocated in September 2022, the grant was not formally awarded to the City until June 20, 2023. Some preliminary work, i.e. engineering and planning, has already been done under contracts Commission approved in October and December 2022 with grant consulting/administration firm GrantWorks, Inc. and engineering firms, KSA Engineering and Amani Engineering.

A budget amendment is needed to create a new fund to account for the grant revenues and project expenditures.

Information is attached.

RECOMMENDATION

The Finance Director recommends the following Budget Amendment:

CDBG MIT-MOD (Fund 245):
Drainage Improvements $3,784,354.00
Shelter Expansion Projects $4,228,346.00
Grant Revenue (CDBG MIT-MOD) ($8,012,700.00)

Fiscal Impact

Attachments

MIT-MOD grant

CITY COMMISSION REGULAR MTG

Ord 13-52

Meeting Date:

09/06/2023

Amend the fiscal year 2022/2023 budget

Submitted For:

Laura Boyd, Finance

Department:

Finance

Information

ACTION REQUEST

Consider approval of a request to amend the fiscal year 2022-2023 budget to appropriate funds from Coronavirus State and Local Fiscal Recovery Funds established under the American Rescue Plan Act for exterior repairs at the Moore Memorial Public Library.

BACKGROUND (Brief Summary)

The United States Department of the Treasury has allocated the Coronavirus State and Local Fiscal Recovery Funds (CSLFR) under the American Rescue Plan Act. These funds are to be used for specific listed eligible uses in the following categories: public health and economic impacts, premium pay, revenue loss, and investments in infrastructure. The City of Texas City has been awarded $10,309,444.00. The funds must be obligated by December 31, 2024 and expended by December 31, 2026.

Some of the funding has already been allocated and is being spent on assistance to households and utilities infrastructure.

This request is for funding of exterior building repairs at the Moore Memorial Public Library, not to exceed $500,000.00. See attached listing of items.

Funding will come from the American Rescue Plan's unassigned fund balance.

RECOMMENDATION

The Finance Director recommends the following Budget Amendment:

American Rescue Plan - CSLFR Fund (Fund 243):
Library building repairs $500,000.00
Unassigned fund balance ($500,000.00)

Fiscal Impact

Attachments

Library repairs

CITY COMMISSION REGULAR MTG

(8)(f)

Meeting Date:

09/06/2023

Amend fiscal year 2022-2023 budget

Submitted For:

Laura Boyd, Finance

Department:

Finance

Information

ACTION REQUEST

Consider and take action, amending the City's fiscal year 2022-2023 budget to appropriate funds to remodel the Municipal Court front desk area. (Finance)

BACKGROUND (Brief Summary)

RECOMMENDATION

The Finance Director recommends the following Budget Amendment:

Municipal Court Efficiency Fund (Fund 235); Municipal Court (205):
Land and Building Improvements $46,000.00
Unassigned fund balance ($46,000.00)

Fiscal Impact