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CITY OF TEXAS CITY
REGULAR CALLED CITY COMMISSION MEETING

AGENDA

WEDNESDAY, NOVEMBER 1, 2023- 5:00 P.M.

KENNETH T. NUNN COUNCIL ROOM - CITY HALL
1801 9th Ave. N.
Texas City, TX 77590

PLEASE NOTE: Public comments and matters from the floor are generally limited to 3 minutes in length. If you would like to request to speak, please do so in advance of the meeting by filling out a Request To Address Commission form. All in attendance are required to remove hats and/or sunglasses (dark glasses) during meetings and to also silence all cell phones and electronic devices.

(1)

ROLL CALL

(2)

INVOCATION

(3)

PLEDGE OF ALLEGIANCE

(4)

REPORTS

(a)

Human Resources Annual Report (HR)

(b)

Finance Quarterly Report for quarter ended September 30, 2023.

(5)

PUBLIC COMMENTS

(6)

CONSENT AGENDA

(a)

Approve City Commission Minutes for the October 18, 2023 meeting. (City Secretary)

(b)

Consider and take action on Resolution No. 2023-117, approving a ARKK Engineers, LLC. purchase order change orders for the City of Texas City's GLO Contract No. 22-119-003-D373 Community Development Block Grant Mitigation Program Infrastructure Projects Non-Research & Development Mitigation Funding. (Public Works)

(c)

Consider and take action on Resolution No. 2013-118, approving an extension of the agreement for professional services with Public Consulting Group, Inc. (PCG) to continue a program that provides additional revenue to the Fire Department EMS program through the Centers for Medicare and Medicaid Services (CMS) Ambulance Supplemental Pay Program (ASPP). (Fire Department)

(d)

Consider and take action on Resolution No. 2023-119, authorizing the purchase of 462 Visa gift cards in the amount of $50.00 each to be given to the City Employees (full time and part-time), as an incentive for continued outstanding customer service and performance. (Human Resources)

(e)

Consider and take action on Resolution No. 2023-120, ratification of the submission of the application to HUD for the PRO Housing Grant. (Community Development/Grants Administration)

(f)

Consider and take action on Resolution No. 2023-121, authorizing the purchase of a 2025 International 14 yard dump truck from Santex Truck Center, LTD in San Antonio, Texas through the HGACBuy Cooperative Purchasing Program for the total contract price of $140,381.00. (Public Works)

(g)

Consider and take action on Resolution No. 2023-122, authorizing the purchase of a Tymco model 600 sweeper from Tymco, Inc. through a BuyBoard purchasing cooperative for the total contract amount of $358,948.20. (Public Works)

(h)

Consider and take action on Resolution No. 2023-123, authorizing the purchase of a 2024 F350 truck with utility bed and crane, for the Traffic Department, from Chastang Ford via BuyBoard, a Local Government Purchasing Cooperative for the contract price of $68,296.00. (Public Works)

(i)

Consider and take action Resolution No. 2023-124, authorizing the purchase, delivery and installation of a Covered Outdoor Commercial Adult Fitness Station for Carver Park from Playpower LT Farmington, Inc through BuyBoard (Contract No. 679-22) – local government purchasing cooperative, in the amount of $112,073.00. (Recreation and Tourism)

(j)

Consider and take action on Resolution No. 2023-125 approving the purchase of construction services for Godard Park Buildings from Generocity Services, Inc. (Contract No. 23/016MR-17) - local government purchasing cooperative, in the amount of $59,732.05. (Recreation and Tourism)

(7)

REGULAR ITEMS

(a)

Consider and take action on the third and final reading of Ordinance No. 2023-37, amending the Texas City Code of Ordinances Title XV Entitled "Land Usage," Chapter 151: Electricity; Section 151.080 Entitled "National Electrical Code Adopted: Conflicting Regulations." (Legal/Building Official)

(b)

Consider and take action on the second reading of Ordinance No. 2023-39, amending the Texas City Code of Ordinances Title XV Entitled "Land Usage," Chapter 150: Building Regulations; Construction" to adopt the most current International Building Codes. (Legal/Building Official)

(c)

Consider and take action on the second reading of Ordinance No. 2023-40, amending the Texas City Code of Ordinances Title XV Entitled "Land Usage," Chapter 152: Gas," to adopt the most current International Building Codes. (Legal/Building Official)

(d)

Consider and take action on the second reading of Ordinance No. 2023-41, amending the Texas City Code of Ordinances Title XV Entitled "Land Usage," Chapter 153: Mechanical Regulations," to adopt the most current International Building Codes. (Legal/Building Official)

(e)

Consider and take action on the second reading of Ordinance No. 2023-42, amending the Texas City Code of Ordinances Title XV Entitled "Land Usage," Chapter 154: Plumbing," to adopt the most current International Building Codes. (Legal/Building Official)

(8)

COMMISSIONERS' COMMENTS

(9)

MAYOR'S COMMENTS

(10)

ADJOURNMENT

NOTICE OF ANY SUBJECT APPEARING ON THIS AGENDA REGARDLESS OF HOW THE MATTER IS STATED MAY BE ACTED UPON BY THE CITY COMMISSION.

NOTICE: The City of Texas City will furnish free transportation to handicapped individuals via a 4-door sedan for anyone wishing to attend the City Commission meetings. Call 948-3111, City Secretary's Office before noon on Monday preceding the meeting to make arrangements.

I, THE UNDERSIGNED AUTHORITY, DO HEREBY CERTIFY THAT THIS NOTICE OF MEETING WAS POSTED ON THE BULLETIN BOARDS AT CITY HALL, 1801 9TH AVENUE NORTH, TEXAS CITY, TEXAS, AT A PLACE CONVENIENT AND READILY ACCESSIBLE TO THE GENERAL PUBLIC AND ON THE CITY'S WEBSITE ON OCTOBER 27, 2023, PRIOR TO 5:00 P.M. AND REMAINED SO POSTED CONTINUOUSLY FOR AT LEAST 72 HOURS PRECEDING THE SCHEDULED TIME OF SAID MEETING.

______________________
RHOMARI LEIGH
CITY SECRETARY

CITY COMMISSION REGULAR MTG

(4)(a)

Meeting Date:

11/01/2023

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

Human Resources Annual Report (HR)

BACKGROUND (Brief Summary)

RECOMMENDATION

Fiscal Impact

Attachments

Staff Report

attachment

CITY COMMISSION REGULAR MTG

(4)(b)

Meeting Date:

11/01/2023

Finance Quarterly Report

Submitted For:

Laura Boyd, Finance

Department:

Finance

Information

ACTION REQUEST

Finance Quarterly Report for quarter ended September 30, 2023.

BACKGROUND (Brief Summary)

Report on the City's investment activity for the quarter July 1, 2023 through September 30, 2023.

RECOMMENDATION

No City Commission action is needed.

Fiscal Impact

Attachments

Staff Report

CITY COMMISSION REGULAR MTG

(6)(a)

Meeting Date:

11/01/2023

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

Approve City Commission Minutes for the October 18, 2023 meeting. (City Secretary)

BACKGROUND (Brief Summary)

RECOMMENDATION

Fiscal Impact

Attachments

Minutes

CITY COMMISSION REGULAR MTG

(6)(b)

Meeting Date:

11/01/2023

GLO Contract No. 22-1199-003-D373 ARKK Engineers Purchase Order Change Orders

Submitted For:

Mike McKinley, Public Works

Submitted By:

Mike McKinley, Public Works

Department:

Public Works

Information

ACTION REQUEST

Approval of ARKK Engineers, LLC. purchase order change orders for the City of Texas City's GLO Contract No. 22-119-003-D373 Community Development Block Grant Mitigation Program Infrastructure Projects Non-Research & Development Mitigation Funding.

BACKGROUND (Brief Summary)

As the overall amount of the grant funding did not change, the contract amendment needed only to be signed by the Mayor and Director of Finance. However, in order to make each of the four (4) engineering purchase orders match the revision requested by the GLO in their Texas Integrated Grant Reporting (TIGR) system, all four (4) individual purchase order amounts must be changed via Change Order. One of these changes is in excess of 25% of the original approved amount, and therefore, it must go before the City Commission.

Contract Amendment No. 1 with a full break down of all the changes requested, and change order is attached for your review.

RECOMMENDATION

It is the recommendation of the Public Works Department that these changes be approved.

Thank you.

Fiscal Impact

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(c)

Meeting Date:

11/01/2023

Ambulance Supplemental Pay Program

Submitted For:

David Zacherl, Fire Department

Department:

Fire Department

Information

ACTION REQUEST

Consider and take action on Resolution No. 23-118, approving an extension of the agreement for professional services with Public Consulting Group, Inc. (PCG) to continue a program that provides additional revenue to the Fire Department EMS program through the Centers for Medicare and Medicaid Services (CMS) Ambulance Supplemental Pay Program (ASPP).

BACKGROUND (Brief Summary)

The City initially contracted with PCG in 2015 to assist the City with its participation in the ASPP and since then the City has received in excess of two million dollars in supplemental income to the EMS program.

On October 21, 2020, the City Commission authorized the Mayor to enter into a second agreement with Public Consulting Group, Inc. to continue providing professional services related to the ASPP through Medicare and Medicaid Services.

The 2020 three-year agreement permits an extension of the agreement for two additional twelve-month periods. This request covers the first twelve-month extension period.

RECOMMENDATION

PCG's assistance with the City's participation in the Ambulance Supplemental Pay Program has been very helpful and financially beneficial to the City. Therefore, the Fire Chief recommends approval of the one-year extension provided for in the 2020 Agreement.

Fiscal Impact

Funds Available Y/N:

Amount Requested:

Source of Funds:

Ambulance Supplemental Pay Program

Account #:

Fiscal Impact:

The agreement is for PCG to receive 15% of the monies collected through the Ambulance Supplemental Pay Program and is paid from amount received from the ASPP. A copy of the Original Agreement is attached as Exhibit B.

Attachments

Resolution

Exhibit A

Exhibit B

Resolution

CITY COMMISSION REGULAR MTG

(6)(d)

Meeting Date:

11/01/2023

2023 Employee Christmas Gift Cards

Submitted For:

Jennifer Price, Human Resources

Submitted By:

Susan Sensat, Human Resources

Department:

Human Resources

Information

ACTION REQUEST

Approving the purchase of 462 Visa gift cards in the amount of $50.00 each to be given to the City Employees (full time and part-time), as an incentive for continued outstanding customer service and performance. (Human Resources)

BACKGROUND (Brief Summary)

The total cost for the cards is $23,100.00 which includes 462 cards at $50.00 each, plus a $1.50 per card activation charge of $693.00. Shipping cost is unknown. This is an annual item and is budgeted. The cards are given prior to Christmas to all full time and part-time employees with over a year of service.

RECOMMENDATION

Consider approving.

Fiscal Impact

Attachments

Resolution

CITY COMMISSION REGULAR MTG

(6)(e)

Meeting Date:

11/01/2023

Ratify submission of PRO Housing Grant Application to HUD

Submitted For:

Titilayo Smith, Community Development/ Grant Admin

Submitted By:

Titilayo Smith, Community Development/ Grant Admin

Department:

Community Development/ Grant Admin

Information

ACTION REQUEST

Ratify the submission of the application to HUD for the PRO Housing Grant.

BACKGROUND (Brief Summary)

HUD will provide PRO Housing grants to identify and remove barriers to affordable housing production and preservation. Grantees may use awards to further develop, evaluate, and implement housing policy plans, improve housing strategies, and facilitate affordable housing production and preservation. Eligible applicants are local and state governments, metropolitan planning organizations (MPOs), and multijurisdictional entities.

HUD has six goals for this competition:
• Fairly and effectively award the PRO Housing grant funding
• Elevate and enable promising practices dedicated to identifying and removing barriers to affordable housing production and preservation, while preventing displacement
• Institutionalize state and local analysis and implementation of effective, equitable, and resilient approaches to affordable housing production and preservation
• Provide technical assistance to help communities better fulfill the Consolidated Plan's requirement of identifying barriers to affordable housing and implementing solutions to address those barriers
• Affirmatively further fair housing by addressing and removing barriers that perpetuate segregation, barriers that inhibit access to well-resourced areas of opportunity for protected class groups and vulnerable populations, and barriers that concentrate affordable housing in under-resourced areas.

Applicable Goals and Objectives from HUD's Strategic Plan

1. Strategic Goal 1: Support Underserved Communities
Fortify support for underserved communities and support equitable community development for all people.
2. 1A: Advance Housing Justice
Fortify support for vulnerable populations, underserved communities, and Fair Housing enforcement.
3. 1B: Reduce Homelessness
Strengthen Federal, State, Tribal, and community implementation of the Housing First approach to reducing the prevalence of homelessness, with the ultimate goal of ending homelessness.
4. 1C: Invest in the Success of Communities
Promote equitable community development that generates wealth-building for underserved communities, particularly for communities of color.
5. Strategic Goal 2: Ensure Access to and Increase the Production of Affordable Housing
Ensure housing demand is matched by adequate production of new homes and equitable access to housing opportunities for all people.
6. 2A: Increase the Supply of Housing
Enhance HUD's programs that increase the production and supply of housing across the country.
7. Strategic Goal 3: Promote Homeownership
Promote Homeownership opportunities, equitable access to credit for purchase and improvements, and wealth-building in underserved communities.
8. 3A: Advance Sustainable Homeownership
Advance the deployment of tools and capital that put sustainable homeownership within reach.
9. Strategic Goal 4: Advance Sustainable Communities
Advance sustainable communities by strengthening climate resilience and energy efficiency, promoting environmental justice, and recognizing housing's role as essential to health.
10. 4A: Guide Investment in Climate Resilience
Invest in climate resilience, energy efficiency, and renewable energy across HUD programs.
11. 4B: Strengthen Environmental Justice
Reduce exposure to health risks, environmental hazards, and substandard housing, especially for low-income households and communities of color.

Applicable goals from the City of Texas City's 2023 Action Plan

1. Improve Presentation of Low- to Mod-Areas
2. Improve Condition of Housing Stock
3. Provide Housing Assistance
4. Administration/Planning

RECOMMENDATION

It is the recommendation of the Director of Community Development & Grants Administration that the Commission ratify the submission of this application on behalf the City of Texas City to further the City's mission to provide decent and affordable housing to low and moderate-income citizens.

Fiscal Impact

Attachments

Notice of Funding Opportunity

Resolution

CITY COMMISSION REGULAR MTG

(6)(f)

Meeting Date:

11/01/2023

2025 International 14 Yard Dump Truck

Submitted For:

Mike McKinley, Public Works

Submitted By:

Mike McKinley, Public Works

Department:

Public Works

Information

ACTION REQUEST

Approve the purchase of 2025 International 14 yard dump truck from Santex Truck Center, LTD in San Antonio, Texas through the HGACBuy Cooperative Purchasing Program for the total contract price of $140,381.00.

BACKGROUND (Brief Summary)

This truck is to replace a 2002 dump truck and will be purchased through HGACBuy contract # HT06-20 for the total contract price of $140,381.00 and it will be a model year 2025. Funds are made available in the 2024 City of Texas City Budget through the Capital Equipment Replacement Fund - Public Works Department.

The HGACBuy work sheet is attached for your review.

RECOMMENDATION

It is the recommendation of the Public Works Department to award the purchase of this equipment from Santex Truck Center, LTD. through the H-GAC Cooperative Purchasing Program for the total contract price of $140,381.00.

Thank you.

Fiscal Impact

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(g)

Meeting Date:

11/01/2023

Purchase of Tymco Model 600 Street Sweeper

Submitted For:

Mike McKinley, Public Works

Submitted By:

Mike McKinley, Public Works

Department:

Public Works

Information

ACTION REQUEST

Approve the purchase of a Tymco model 600 sweeper.

BACKGROUND (Brief Summary)

Purchase of the Tymco Street Sweeper is to replace one of the City's current, older models. The purchase will from Tymco, Inc. in Fort Worth Texas, through BuyBoard purchasing cooperative contract number 685-22. The total cost for this machine will be $358,948.20 and funds for this are made available in the Capitol Equipment Replacement Fund section of the City of Texas City's 2023/2024 budget.

A copy of the BuyBoard Worksheet is attached for you review.

RECOMMENDATION

It is the recommendation of the Public Works Department to award the purchase of this equipment from Tymco, Inc. through BuyBoard purchasing cooperative for the total contract amount of $358,948.20.

Thank you.

Fiscal Impact

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(h)

Meeting Date:

11/01/2023

Purchase of Ford F350 With Utility Bed and Crane

Submitted For:

Mike McKinley, Public Works

Submitted By:

Mike McKinley, Public Works

Department:

Public Works

Information

ACTION REQUEST

Approve the purchase of a new 2024 F350 truck with utility bed and crane, for the Traffic Department from Chastang Ford in Houston Texas via BuyBoard - Local Government Purchasing Cooperative contract # 601-19

BACKGROUND (Brief Summary)

The Public Works Traffic Department is requesting approval to purchase an F350 truck with utility bed and crane from Chastang Ford, via BuyBoard contract 601-19, for the total price $68,296.00. Funds are made available through the 2023/2024 City of Texas City Annual Budget.

The BuyBoard quote is attached for your review.

RECOMMENDATION

It is the recommendation of the Public Works and Utilities departments to approve the purchase of a new F350 truck with utility bed and crane from Chastang Ford via BuyBoard contract # 601-19 for the total contract price of $68,296.00

Thank you.

Fiscal Impact

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(i)

Meeting Date:

11/01/2023

Submitted For:

Dennis J Harris, Recreation and Tourism

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

Consider and take action Resolution No. 2023-124, approving the purchase, delivery and installation of a Covered Outdoor Commercial Adult Fitness Station for Carver Park from Playpower LT Farmington, Inc through buyboard (contract # 679-22) – local government purchasing cooperative.

BACKGROUND (Brief Summary)

Over the year the Parks, Recreation & Tourism Department has established re-vitalization programs to all parks and playgrounds to offer new and different amenities. This Little tykes 10 plus feature – covered outdoor commercial adult fitness station will be a new addition and amenity to Caver Park. On October 4, 2023, a proposal was submitted to the Parks, Recreation & Tourism Department Parks Superintendent.
A copy of this proposal is attached for your review.

RECOMMENDATION

It is the recommendation of the Parks, Recreation & Tourism Department to award the purchase, delivery and installation of the covered outdoor commercial adult fitness station to Playpower LT Farmington, Inc. through buyboard (contract # 679-22) in the amount of $112,073.00, funds are available in the FY 2023-24 budget.

Fiscal Impact

Attachments

Resolution

attachment

CITY COMMISSION REGULAR MTG

(6)(j)

Meeting Date:

11/01/2023

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

Consider and take action on Resolution No. 2023-125 approving the purchase of construction services for Godard Park Buildings from Generocity Services, Inc (contract #23/016MR-17 ) - local government purchasing cooperative.

BACKGROUND (Brief Summary)

The Parks, Recreation & Tourism Department contacted Generocity Services Inc. on October 2, 2023, for Construction Services at Godard Park. On October 17, 2023, a proposal was submitted to the Recreation & Tourism Department Parks Superintendent. This proposal covers tasks such as painting 8 buildings, refurbishing the batting cage structure, and addressing essential roof and soffit repairs for the Pony Colt concession building.
Attached is a copy of the proposal for your review.

RECOMMENDATION

It is the recommendation of the Parks, Recreation & Tourism Department to approve the purchase of construction services for Godard Park buildings from Generocity Services, Inc. through choice partners (contract #23/016MR-17) -local government purchasing cooperative for a total amount of $59,732.05. Funds are available in the Rec and Tour FY 2023-23 budget.

Fiscal Impact

Attachments

attachment

Resolution

CITY COMMISSION REGULAR MTG

(7)(a)

Meeting Date:

11/01/2023

amending Texas City Code of Ordinances Title XV "Land Usage," Chp 151: Electricity; Section 151.080

Submitted For:

Kyle Dickson, City Attorney Office

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

BACKGROUND (Brief Summary)

RECOMMENDATION

Fiscal Impact

Attachments

Ordinance

CITY COMMISSION REGULAR MTG

(7)(b)

Meeting Date:

11/01/2023

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

BACKGROUND (Brief Summary)

RECOMMENDATION

Fiscal Impact

Attachments

Ordinance

CITY COMMISSION REGULAR MTG

(7)(c)

Meeting Date:

11/01/2023

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

BACKGROUND (Brief Summary)

RECOMMENDATION

Fiscal Impact

Attachments

Ordinance

CITY COMMISSION REGULAR MTG

(7)(d)

Meeting Date:

11/01/2023

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

BACKGROUND (Brief Summary)

RECOMMENDATION

Fiscal Impact

Attachments

Ordinance

CITY COMMISSION REGULAR MTG

(7)(e)

Meeting Date:

11/01/2023

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

BACKGROUND (Brief Summary)

RECOMMENDATION

Fiscal Impact

Attachments

Ordinance