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CITY OF TEXAS CITY
REGULAR CALLED CITY COMMISSION MEETING

AGENDA

WEDNESDAY, OCTOBER 2, 2024 - 5:00 P.M.

KENNETH T. NUNN COUNCIL ROOM - CITY HALL
1801 9th Ave. N.
Texas City, TX 77590

PLEASE NOTE: Public comments and matters from the floor are generally limited to 3 minutes in length. If you would like to request to speak, please do so in advance of the meeting by filling out a Request To Address Commission form. All in attendance are required to remove hats and/or sunglasses (dark glasses) during meetings and to also silence all cell phones and electronic devices.

(1)

ROLL CALL

(2)

INVOCATION

(3)

PLEDGE OF ALLEGIANCE

(4)

REPORTS

(a)

Aquatic Program (Parks, Rec & Tourism)

(b)

Fire Services (Fire Department)

(5)

PUBLIC COMMENTS

(6)

CONSENT AGENDA

(a)

Approve City Commission Minutes for September 18, 2024, and September 26, 2024, meetings. (City Secretary)

(b)

Consider and take action on Resolution No. 2024-112, authorizing the remounting of one (1) medic unit modular on a new chassis from Frazer, LTD through the HGAC Cooperative Purchasing Program. (Fire)

(c)

Consider and take action on Resolution No. 2024-113, authorizing the purchase of one (1) replacement ancillary unit from Silsbee Ford through the TIPS USA Interlocal Purchasing System. (Fire)

(d)

Consider and take action on Resolution No. 2024-114, authorizing the purchase of one (1) Staff Unit for Neighborhood Improvement Services from Silsbee Ford through the TIPS USA Interlocal Purchasing System. (Fire)

(e)

Consider and take action on Resolution No. 2024-115, authorizing the Mayor to execute an agreement for specialized services with Axon Enterprise, Inc. utilizing Omnia Partners Group Purchasing Contract to provide portable digital media recorder services to the Fire Department. (Fire)

(f)

Consider and take action on Resolution No. 2024-116, authorizing the Mayor to enter into a contract with SNF Polydyne. (Public Works)

(g)

Consider and take action on Resolution No. 2024-117, awarding and authorizing the Mayor to enter into a contract for Bid No. 2024-460 Lift Stations 7 and 15 Rehabilitation Project. (Public Works)

(h)

Consider and take action on Resolution No. 2024-118, authorizing the Mayor to execute a one-year agreement between the County of Galveston and the City of Texas City for the provision of mutual aid to the unincorporated areas of Galveston County. (Fire Department)

(i)

Consider and take action on Resolution No. 2024-119, approving a Development Agreement with Shoppes at Lago Mar SWC, LLC. (City Engineer)

(7)

REGULAR ITEMS

(a)

Consider and take action on the second reading of Ordinance No. 2024-23 for recommended speed zones for Loop 197 as recommended by TxDOT on the basis of an engineering and traffic investigation. (City Engineer)

(b)

Consider and take action on the second reading of Ordinance No. 2024-24 for recommended speed zones for FM 3436 as recommended by TxDOT on the basis of an engineering and traffic investigation. (City Engineer)

(8)

COMMISSIONERS' COMMENTS

(9)

MAYOR'S COMMENTS

(10)

ADJOURNMENT

NOTICE OF ANY SUBJECT APPEARING ON THIS AGENDA REGARDLESS OF HOW THE MATTER IS STATED MAY BE ACTED UPON BY THE CITY COMMISSION.

NOTICE: The City of Texas City will furnish free transportation to handicapped individuals via a 4-door sedan for anyone wishing to attend the City Commission meetings. Call 948-3111, City Secretary's Office before noon on Monday preceding the meeting to make arrangements.

I, THE UNDERSIGNED AUTHORITY, DO HEREBY CERTIFY THAT THIS NOTICE OF MEETING WAS POSTED ON THE BULLETIN BOARDS AT CITY HALL, 1801 9TH AVENUE NORTH, TEXAS CITY, TEXAS, AT A PLACE CONVENIENT AND READILY ACCESSIBLE TO THE GENERAL PUBLIC AND ON THE CITY'S WEBSITE ON SEPTEMBER 27, 2024, PRIOR TO 5:00 P.M. AND REMAINED SO POSTED CONTINUOUSLY FOR AT LEAST 72 HOURS PRECEDING THE SCHEDULED TIME OF SAID MEETING.

______________________
RHOMARI LEIGH
CITY SECRETARY

CITY COMMISSION REGULAR MTG

(4)(a)

Meeting Date:

10/02/2024

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

Aquatic Program (Parks, Rec & Tourism)

BACKGROUND (Brief Summary)

RECOMMENDATION

Fiscal Impact

Attachments

Staff Report

CITY COMMISSION REGULAR MTG

(4)(b)

Meeting Date:

10/02/2024

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

Fire Services (Fire Department)

BACKGROUND (Brief Summary)

RECOMMENDATION

Fiscal Impact

Attachments

Staff Report

CITY COMMISSION REGULAR MTG

(6)(a)

Meeting Date:

10/02/2024

Minutes for September 18, 2024, and September 26, 2024, meetings.

Submitted For:

Renee Edgar, City Secretary

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

Approve City Commission Minutes for September 18, 2024, and September 26, 2024, meetings. (City Secretary)

BACKGROUND (Brief Summary)

RECOMMENDATION

Fiscal Impact

Attachments

September 18, 2024 Minutes

Minutes

CITY COMMISSION REGULAR MTG

(6)(b)

Meeting Date:

10/02/2024

Remount Medic Unit

Submitted For:

David Zacherl, Fire Department

Department:

Fire Department

Information

ACTION REQUEST

Authorize the remounting of one (1) medic unit modular on a new chassis from Frazer, LTD in keeping with the initial purchase strategy of re-mounting the modular units. Cost to remount the modular is $163,700.00 utilizing the HGAC Cooperative Purchasing Program.

BACKGROUND (Brief Summary)

Replacement chassis is approaching 9 years of age with over 245,000 miles on the unit and has catastrophic internal engine damage. Funds were approved in the FY 24-25 Fire Capital Equipment Replacement Fund and are available to fund this purchase.

RECOMMENDATION

The Fire Chief recommends replacement of the chassis at this time. At 9 years of age with over 245,000 miles and a bad motor, it is more cost-effective to replace the chassis now rather than replacing the motor and then request chassis replacement at 10 years of age as scheduled. The chassis has been purchased, and this request is for funding the remounting of the modular unit (patient compartment) on to the new chassis.

Fiscal Impact

Funds Available Y/N:

Yes

Amount Requested:

$157,000.00

Source of Funds:

Capital Equipment Replacement Fund

Account #:

60220255020

Fiscal Impact:

Attachments

1295 Form

Resolution

Exhibit A

CITY COMMISSION REGULAR MTG

(6)(c)

Meeting Date:

10/02/2024

Water Rescue Vehicle

Submitted For:

David Zacherl, Fire Department

Department:

Fire Department

Information

ACTION REQUEST

Authorize the purchase of One (1) replacement ancillary unit for the fire department water rescue program from Silsbee Ford in the amount of $66,866.50 through the TIPS USA Interlocal Purchasing System.

BACKGROUND (Brief Summary)

Funds were approved in the FY 24-25 Fire Capital Equipment Replacement Fund and are available to fund this purchase.

Along with a large industrial port, Texas City also enjoys the longest fishing pier in the world. Texas City is a popular sport fishing and beach area that attracts thousands each year that come to enjoy the Bay. Texas City Fire provides water rescue services that enhance the quality of life for citizens and visitors alike. The program is very successful, and continuation is recommended.

The old rescue unit appears fine from a general observation. However, the 25 years of saltwater exposure has taken its toll on the frame, undercarriage, and suspension components. Maintaining the pre-planned, scheduled replacement of this unit is recommended at this time.

All contracts available to members of TIPS USA Interlocal Purchasing System have been awarded by virtue of a public competitive procurement process compliant with state statutes.

RECOMMENDATION

The Fire Chief recommends maintaining the pre-planned, scheduled replacement of this 25-year-old unit at this time.

Fiscal Impact

Funds Available Y/N:

Yes

Amount Requested:

$66,866.50

Source of Funds:

Capital Equipment Replacement Fund

Account #:

60220255020

Fiscal Impact:

Attachments

Agenda Item

Resolution

Exhibit A

CITY COMMISSION REGULAR MTG

(6)(d)

Meeting Date:

10/02/2024

NIS Staff Vehicle

Submitted For:

David Zacherl, Fire Department

Department:

Fire Department

Information

ACTION REQUEST

Authorize the purchase of One (1) Staff Unit for Neighborhood Improvement Services from Silsbee Ford in the amount of $53,597.25 through the TIPS USA Interlocal Purchasing System.

BACKGROUND (Brief Summary)

The position of NIS Officer requires traveling throughout the city performing duties related to neighborhood improvement: field operations, complaint site visits, and other tasks associated with NIS duties in an independent and self-directed environment, i.e., junk & debris cleanup, follow-up inspections and self-initiated projects. The ability to travel freely through the city is an essential function of the position that requires reliable, dependable transportation to meet the needs of the user's job duties and responsibilities.

Funds were approved in the FY 24-25 Fire Capital Equipment Replacement Fund and are available to fund this new purchase.

All contracts available to members of TIPS USA Interlocal Purchasing System have been awarded by virtue of a public competitive procurement process compliant with state statutes.

RECOMMENDATION

The Fire Chief has recommended the acquisition of a new vehicle for Neighborhood Improvement Services (NIS) activities, alongside an expansion of staff personnel from two to three authorized positions, as approved in the FY 24/25 operating budget.

Fiscal Impact

Funds Available Y/N:

Yes

Amount Requested:

$53,597.25

Source of Funds:

Capital Equipment Replacement Fund

Account #:

60220255020

Fiscal Impact:

Attachments

Agenda Item

Resolution

Exhibit A

CITY COMMISSION REGULAR MTG

(6)(e)

Meeting Date:

10/02/2024

2024-2029 Axon Enterprise Contract

Submitted For:

David Zacherl, Fire Department

Department:

Fire Department

Information

ACTION REQUEST

Authorization for the Mayor to execute an agreement for specialized services with Axon Enterprise, Inc. utilizing Omnia Partners Group Purchasing Contract to provide portable digital media recorder services to the Fire Department.

BACKGROUND (Brief Summary)

Portable digital media recorder services encompasses camera hardware, data management, secure storage, live video streaming and technical support. Video recording enhances report documentation, assists in training, and improves accountability and transparency. It also provides an excellent record of an event and is an important defense tool that can help avoid protracted and costly litigation.

Personnel responding to emergency and non-emergency incidents will be equipped with video/audio recording equipment to enhance the department's transparency, assist in EMS quality assessment and improvement, fire tactical evaluation and post incident critique/training to improve crew safety.
This agreement is for a five (5) year period beginning November 2024 for an annual rate of $36,825.72 and a total contract value of $184,128.60. This is an extension of an existing program that is already in place and funding for the continuation of the agreement is provided in the fire dept. annual operating budget.

RECOMMENDATION

This has proven to be a valuable program and the Fire Chief recommends approval and continuation of the agreement with Axon Enterprise.

Fiscal Impact

Funds Available Y/N:

Yes

Amount Requested:

$184,128.60

Source of Funds:

Fire Annual Operating Budget

Account #:

10120253560

Fiscal Impact:

This is a 5-year agreement at #36,825.72 per year beginning November 2024.

Attachments

Resolution

Exhibit A

Staff Report

CITY COMMISSION REGULAR MTG

(6)(f)

Meeting Date:

10/02/2024

SNF Polydyne Sole Source Contract

Submitted For:

Mike McKinley, Public Works

Submitted By:

Mike McKinley, Public Works

Department:

Public Works

Information

ACTION REQUEST

Approve a sole source contract with SNF Polydyne for a biodegradable coagulant utilized at the Wastewater Treatment Plant.

BACKGROUND (Brief Summary)

SNF Polydyne is the sole manufacturer of the polymer CLARIFLOC CE-847, a biodegradable coagulant used for de-watering sludge at the wastewater treatment plant. We have used this polymer for many years with great success. The term of the contract is one (1) year beginning October 1, 2024 and ending September 30, 2025 at $1.77/lb. and five (5) one year extensions as long as prices remain acceptable to both parties.

Our current use is approximately 2300 pounds per month at $1.77 per pound. Including freight, our yearly expense is approximately $50,561.82

A copy of the sole source letter is attached for your review.

RECOMMENDATION

It is the recommendation of the Public Works Department that the City Commission approve a sole source contract for one (1) year and up to 5 extensions with SNF Polydyne. It is further requested that the Mayor be authorized to execute this contract on behalf of the City Commission.

Fiscal Impact

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(g)

Meeting Date:

10/02/2024

Bid No. 2024-460 Lift Stations 7 and 15 Rehabilitation Project

Submitted For:

Mike McKinley, Public Works

Submitted By:

Mike McKinley, Public Works

Department:

Public Works

Information

ACTION REQUEST

Approve and award a contract for Bid No. 2024-460 Lift Stations 7 and 15 Rehabilitation Project.

BACKGROUND (Brief Summary)

On August 15th & 22 th, 2024, a notice to bidders was advertised in the local paper and bid packets were made available to local businesses through CivCastUSA and ARKK Engineers, LLC. On September 13th, 2024 @ 11:00 a.m. bids were opened and read aloud. The lowest responsible bidder meeting all the requirements was Matula & Matula Construction, Inc., in Lake Jackson, Texas, for the total amount of $1,121,992.00.

Funds are made available via account number 501706-55685 in the City of Texas City 2023 -2024 Annual budget.

A bid tabulation with a letter of recommendation is attached for your review.

RECOMMENDATION

It is the recommendation of the Public Works Department that the City Commission award the contract for this project to Matula & Matula Construction, Inc., for the total bid amount of $1,121,992.00 and that the Mayor be authorized to execute a contract on behalf of the City Commission. The Public Works Department further recommends that the Mayor be authorized to approve any change orders, not to exceed 25% of the total contract amount, without bringing the matter before the City Commission.

Fiscal Impact

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(h)

Meeting Date:

10/02/2024

Galveston County FY 24/25 Mutual Aid Agreement

Submitted For:

David Zacherl, Fire Department

Department:

Fire Department

Information

ACTION REQUEST

Consider and take action authorizing the Mayor to execute a one-year agreement between the County of Galveston and the City of Texas City for the provision of mutual aid to the unincorporated areas of Galveston County.

BACKGROUND (Brief Summary)

Texas City Fire to provide mutual aid to unincorporated areas of Galveston County for $22,500.00 from the Commissioners Court. This would be a request for the continuation of the annual agreement and will replace the 2023/24 Mutual Aid Agreement between the parties.

RECOMMENDATION

The Fire Chief recommends the continuation of the existing mutual aid agreement for another year with the County of Galveston to provide mutual aid to the unincorporated areas of Galveston County.

Fiscal Impact

Funds Available Y/N:

Amount Requested:

Source of Funds:

Account #:

Fiscal Impact:

There is no negative fiscal impact of this agreement. The City is to receive $22,500.00 from Galveston County upon execution of the agreement by both parties.

Attachments

Resolution

Exhibit A

CITY COMMISSION REGULAR MTG

(6)(i)

Meeting Date:

10/02/2024

Consider and take action regarding a Development Agreement with Shoppes at Lago Mar SWC, LLC

Submitted For:

Kim Golden, Transportation and Planning

Submitted By:

Veronica Carreon, Transportation and Planning

Department:

Transportation and Planning

Information

ACTION REQUEST

To approve a development agreement with Shoppes at Lago Mar SWC, LLC which sets up a process to allow the recording of a final plat for the Lago Mar Commercial Replat No. 3 and deferral of the construction of the extension of Crystal View Blvd and certain public infrastructure for up to three years.

BACKGROUND (Brief Summary)

The Lago Mar Crystal Lagoon District contains several unrestricted commercial reserves adjacent to the I45 south bound frontage road which have not yet been platted. Shoppes at Lago Mar SWC, LLC, an affiliate of First Hartford, has been established to develop several sections of the commercial reserves. First Hartford advises a sale has been negotiated with a branded grocery store which requires the recording of a final plat for the 14.30 acre Lago Mar Commercial Replat No. 3 as a condition for closing of the sale. The sale has a closing date which is imminent. For the Lago Mar Commercial Replat No. 3 to obtain a building permit, certain public infrastructure must be constructed, including an extension of the Crystal View Blvd and certain public infrastructure including the extension of water, sewer and storm drainage facilities. The Texas City Code of Ordinances requires all of the public infrastructure improvements necessary to build upon a lot to be constructed, inspected, tested and accepted before a final plat can be recorded. Staff adises it is not possible to construct the extension of Crystal View Blvd or the related water, sewer and drainage improvements in time to allow the recording of the final plat before the closing date. To induce Texas City to record the final plat before the extension of Crystal View Blvd and all related public infrastructure are constructed, inspected, tested and accepted, Shoppes at Lago Mar SWC, LLC has agreed to the terms of the Development Agreement presented for consideration and action by the City Commission. The terms include among other provisions the posting of a completion bond to guarantee the construction of the necessary improvements within three years from the date of recording of the final plat and the delivery of a two-year warranty and maintenance bond to cover the improvements upon completion. The agreement also provides that under no circumstances is the City of Texas City required to issue a Building Permit of a Certificate of Occupancy until the public improvments required by Texas City ordinances are constructed, inspected, tested and accepted. If approved, the Development Agreement will apply only to the plat which is identified in the Development Agreement and described in the exhibits attached to it. The Development Agreement does not change the requirements of the Texas Code of Ordinances as to any other property.

RECOMMENDATION

The construction of a name branded grocery store at the location of the Lago Mar Commercial Replat No. 3 will benefit Texas City and its residents and support the further development of the other commercial areas in the Lago Mar planned unit development. The terms of the Development Agreement provide for the construction of the necessary public improvements and protect Texas City from any requirement to issue building permits or a certificate of occupancy unless and until the necessary public improvements are constructed, inspected, tested and accepted in accordance with applicable Texas City ordinances.

Staff recommend approval of the Development Agreement.

Fiscal Impact

Attachments

Resolution

Shoppes at Lago Mar SWC LLC - Development Agreement

Shoppes at Lago Mar SWC LLC - Memorandum of Agreement

CITY COMMISSION REGULAR MTG

(7)(a)

Meeting Date:

10/02/2024

Second Reading - Consider and take action on Ordinance No. 2024-23 for recommended speed zones for Loop 197 as recommended by TxDOT on the basis of an engineering and traffic investigation

Submitted For:

Kim Golden, Transportation and Planning

Submitted By:

Veronica Carreon, Transportation and Planning

Department:

Transportation and Planning

Information

ACTION REQUEST

Consider and take action on Ordinance No. 2024-023 for recommended speed zones for Loop 197 as recommended by TxDOT on the basis of an engineering and traffic investigation

BACKGROUND (Brief Summary)

On the basis of an engineering and traffic investigation, TxDOT recommends the following speed limits be fixed by ordinance for vehicles traveling on the named streets and highways, towit:

(1) Along LOOP 197 from the 200 feet north of 19th Avenue North to the 4th Avenue South a distance of approximately 1.637 miles, the speed limit shall be 30 miles per hour.
(2) Along LOOP 197 from the 4th Avenue South to the 3437 feet south of FM 519 a distance of approximately 2.178 miles, the speed limit shall be 40 miles per hour.
(3) Along LOOP 197 from the 3437 feet south of FM 519 to the 2312 feet north of Galveston, Houston and Henderson Railroad a distance approximately 0.952 mile, the speed limit shall be 55 miles per hour.
(4) Along LOOP 197 from the 2312 feet north of Galveston, Houston and Henderson (GHH) Railroad to the GHH Railroad a distance of approximately 0.428 mile, the speed limit shall be 50 miles per hour.

RECOMMENDATION

Upon review of the engineering and traffic investigation by an independent professional traffic operations engineer (P.T.O.E.), the City Engineer recommends approval of the TxDOT recommended speed limits indicated for vehicles traveling upon the named streets and highways.

Fiscal Impact

Attachments

Request for Speed Zone Ordinance - Loop 197

Ordinance 2024-23

CITY COMMISSION REGULAR MTG

(7)(b)

Meeting Date:

10/02/2024

Second Reading - Consider and take action on Ordinance No. 2024-24 for recommended speed zones for FM 3436 as recommended by TxDOT on the basis of an engineering and traffic investigation.

Submitted For:

Kim Golden, Transportation and Planning

Submitted By:

Veronica Carreon, Transportation and Planning

Department:

Transportation and Planning

Information

ACTION REQUEST

Consider and take action on Ordinance No. 2024-24 for recommended speed zones for FM 3436 as recommended by TxDOT on the basis of an engineering and traffic investigation.

BACKGROUND (Brief Summary)

RECOMMENDATION

Upon review of the engineering and traffic investigation by an independent professional traffic operations engineer (P.T.O.E) the City Engineer recommends approval of the TxDOT recommended speed limits indicated for vehicles traveling upon the named streets and highways.

Fiscal Impact

Attachments

Request for Speed Zone Ordinance - FM 3436