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CITY OF TEXAS CITY
REGULAR CALLED CITY COMMISSION MEETING

AGENDA

WEDNESDAY, OCTOBER 16, 2024 - 5:00 P.M.

KENNETH T. NUNN COUNCIL ROOM - CITY HALL
1801 9th Ave. N.
Texas City, TX 77590

PLEASE NOTE: Public comments and matters from the floor are generally limited to 3 minutes in length. If you would like to request to speak, please do so in advance of the meeting by filling out a Request To Address Commission form. All in attendance are required to remove hats and/or sunglasses (dark glasses) during meetings and to also silence all cell phones and electronic devices.

(1)

ROLL CALL

(2)

INVOCATION

(3)

PLEDGE OF ALLEGIANCE

(4)

PROCLAMATIONS AND PRESENTATIONS

(a)

Service Awards

Frederick Posada

Public Works

10/05/2009

15 years

Salvador Chapa

Police

10/06/2004

20 years

Jerry Solomon

Sewer

10/02/1989

35 years

Retirement

Dennis J. Harris

Parks & Recreation

12 1/2 years

(b)

Certificate of Recognition to Higher Up Texas, Inc.

(c)

Proclaiming October as National Physical Therapy Month

(5)

PUBLIC COMMENTS

(6)

CONSENT AGENDA

(a)

Approve City Commission Minutes for the October 2, 2024 meeting. (City Secretary)

(b)

Consider and take action on Resolution 2024-120, authorizing the Mayor to appoint an official fire department physician and authorizing annual medical physicals for all sworn firefighters. (Fire Department)

(c)

Consider and take action on Resolution No. 2024-121, approving a request by the fire department to utilize Siddons Martin Emergency Group for maintenance and repair services for fire apparatus through an HGAC Contract. (Fire Department)

(d)

Consider and take action on Resolution No. 2024-122, authorizing the purchase of three trucks for the Parks Division of the Parks, Recreation and Tourism Department through Buy Board, a purchasing cooperative. (Rec & Tour)

(e)

Consider and take action on Resolution No. 2024-123, authorizing the purchase of a Caterpillar 420-4ECA Backhoe for the Utilities Department through Sourcewell, a purchasing cooperative. (Public Works)

(f)

Consider and take action on Resolution No. 2024-124, authorizing a request by the Fire Department to utilize Frazer LTD for maintenance and repair services for medic units through an HGAC Contract. (Fire Department)

(g)

Consider and take action on Resolution No. 2024-125, authorizing the purchase of one (1) Exmark Lazer Z Diesel 43.5 HP YANMAR Mower through OMNIA PARTNERS, a Public Sector Purchasing Cooperative, from League City Outdoor Power Equipment. (Parks, Rec & Tour)

(h)

Consider and take action on Resolution No. 2024-126, consenting Binnacle Texas City 51, LLC and the GCMAD 79 request of the City to annex a 19.35-acre tract being Brookwater Subdivision Sections 1A and 1B into the D. (City Engineer)

(i)

Consider and take action on Resolution No. 2024-127, affirming the Independent Contractor Agreement between the City of Texas City and Douglas Kneupper, P.E. (former City Engineer) to provide consulting services as needed in support of the Engineering & Planning Department. (City Engineer)

(j)

Consider and take action on Resolution No. 2024-128, approving valve repairs and upgrades to the City's SCADA system. (Public Works - Utilities)

(k)

Consider and take action on Resolution No. 2024-129, approving an offer to purchase tax-foreclosed property described as Lots Six (6) and Seven (7), Texas City Second Division, known commonly as vacant lots located at 920 2nd Avenue South, by the Texas City Economic Development Corporation and authorizing the Mayor to execute a Trustee's Deed conveying title to said property as further described in the attached Trustee's Deed. (Management Services)

(l)

Consider and take action on Resolution No. 2024-130, approving the Waste Water Treatment Plant's Annual Sludge Disposal Contract. (Public Works- Utilities)

(m)

Consider and take action on Resolution No. 2024-131, authorizing the Mayor to extend the agreement with Public Consultant Group to provide assistance to the Fire Department for the FY2024 Ambulance Supplemental Pay Program participation. (Fire Department)

(n)

Consider and take action on Resolution No. 2024-132, approving Joiner Architects to perform Architectural Design Services for an approximate 5900 sq/ft expansion of the existing Fire Department Administration Building. (Public Works)

(o)

Consider and take action on Resolution No. 2024-133, authorizing the purchase of a John Deere 335 P Compact Track Loader to replace existing equipment from Shoppa's Farm Supply through CCE, a Sourcewell Program. (Public Works-Street & Bridge)

(p)

Consider and take action on Resolution No. 2024-134, authorizing the purchase of a Develon DX 190W-7 (US50) Package Wheel Excavator to replace an existing piece of equipment from R.B. Everett & Company through BuyBoard, a purchasing cooperative. (Public Works-Street & Bridge)

(q)

Consider and take action on Resolution No. 2024-135, authorizing the purchase of a Ford F250 Crew Cab to replace existing equipment from Chastang Ford through BuyBoard, a purchasing cooperative. (Public Works-Street & Bridge)

(r)

Consider and take action on Resolution No. 2024-136, authorizing the purchase of a new Ford F550 Flatbed with Trailer to replace existing equipment from Chastang Ford through BuyBoard, a local purchasing cooperative. (Public Works-Street & Bridge)

(s)

Consider and take action on Resolution No. 2024-137, authorizing the purchase of an International Tandem Axle Dump Truck to replace existing equipment from Santex Truck Centers, LTD through HGAC Buy, a purchasing cooperative. (Public Works-Street & Bridge)

(t)

Consider and take action on Resolution No. 2024-138, authorizing the submission of a 2025 Catalytic Converter Grant to the Motor Vehicle Crime Prevention Authority on behalf of TCPD. (Mayor's Office- Grant's Administration)

(u)

Consider and take action on Resolution No. 2024-139, accepting a proposal from InVeris Training Solutions for the Retrofit of the Texas City Police Department indoor shooting range. (Police)

(7)

REGULAR ITEMS

(a)

Consider and take action on the third and final reading of Ordinance No. 2024-023 for recommended speed zones for Loop 197 as recommended by TxDOT on the basis of an engineering and traffic investigation. (City Engineer)

(b)

Consider and take action on the third and final reading of Ordinance No. 2024-24 for recommended speed zones for FM 3436 as recommended by TxDOT on the basis of an engineering and traffic investigation. (City Enineer)

(c)

Consider and take action on the first reading of Ordinance No. 2024-26 for recommended speed zones for FM 646 as recommended by TxDOT on the basis of an engineering and traffic investigation. (City Engineer)

(8)

EXECUTIVE (CLOSED) SESSION

(a)

Convene for Executive (Closed) Session pursuant to the Texas Open Meetings Act, Chapter 551, Texas Government Code to discuss the following:

§551.087. Deliberation Regarding Economic Development Negotiations: (1)

(9)

RECONVENE FROM EXECUTIVE (CLOSED) SESSION

(a)

Consideration and possible action on Resolution No. 2024-140, to take all necessary actions deriving from Executive Session.

(10)

COMMISSIONERS' COMMENTS

(11)

MAYOR'S COMMENTS

(12)

ADJOURNMENT

NOTICE OF ANY SUBJECT APPEARING ON THIS AGENDA REGARDLESS OF HOW THE MATTER IS STATED MAY BE ACTED UPON BY THE CITY COMMISSION.

NOTICE: The City of Texas City will furnish free transportation to handicapped individuals via a 4-door sedan for anyone wishing to attend the City Commission meetings. Call 948-3111, City Secretary's Office before noon on Monday preceding the meeting to make arrangements.

I, THE UNDERSIGNED AUTHORITY, DO HEREBY CERTIFY THAT THIS NOTICE OF MEETING WAS POSTED ON THE BULLETIN BOARDS AT CITY HALL, 1801 9TH AVENUE NORTH, TEXAS CITY, TEXAS, AT A PLACE CONVENIENT AND READILY ACCESSIBLE TO THE GENERAL PUBLIC AND ON THE CITY'S WEBSITE ON OCTOBER 11, 2024, PRIOR TO 5:00 P.M. AND REMAINED SO POSTED CONTINUOUSLY FOR AT LEAST 72 HOURS PRECEDING THE SCHEDULED TIME OF SAID MEETING.

______________________
RHOMARI LEIGH
CITY SECRETARY

CITY COMMISSION REGULAR MTG

(4)(a)

Meeting Date:

10/16/2024

October 2024 Service Awards

Submitted For:

Jennifer Price, Human Resources

Submitted By:

Susan Sensat, Human Resources

Department:

Human Resources

Information

ACTION REQUEST

Service Awards

Frederick Posada

Public Works

10/05/2009

15 years

Salvador Chapa

Police

10/06/2004

20 years

Jerry Solomon

Sewer

10/02/1989

35 years

Retirement

Dennis J. Harris

Parks & Recreation

12 1/2 years

BACKGROUND (Brief Summary)

Service Award(s) for the following individual(s) for the month of October is based on their years of service with the City.

RECOMMENDATION

Human Resources recommend approval of the October service awards.

Fiscal Impact

CITY COMMISSION REGULAR MTG

(6)(a)

Meeting Date:

10/16/2024

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

Approve City Commission Minutes for the October 2, 2024 meeting. (City Secretary)

BACKGROUND (Brief Summary)

RECOMMENDATION

Fiscal Impact

Attachments

October 2, 2024 Minutes

CITY COMMISSION REGULAR MTG

(6)(b)

Meeting Date:

10/16/2024

Fire Department Physician

Submitted For:

David Zacherl, Fire Department

Department:

Fire Department

Information

ACTION REQUEST

Consider and take action on Resolution 24-120 authorizing the Mayor to appoint an official fire department physician and authorizing annual medical physicals for all sworn firefighters.

BACKGROUND (Brief Summary)

The fire department regularly responds to hazardous material emergencies. The Occupational and Health Administration requires medical surveillance and annual medical physicals of employees engaged in hazardous materials emergency response. This request is for the continuance of the program started in 2004 requiring all sworn personnel of the fire department to take an annual medical physical as well as all new hires, the cost of which is included in the fire department's annual operating budget.

RECOMMENDATION

The Fire Chief recommends approval of the resolution and continuance of this annual program funded in the department's annual operating budget.

Fiscal Impact

Funds Available Y/N:

Yes

Amount Requested:

125000.00

Source of Funds:

FY 24/25 Fire Operating Budget

Account #:

101-202-5-4220

Fiscal Impact:

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(c)

Meeting Date:

10/16/2024

Siddons Martin HGAC Service Contract

Submitted For:

David Zacherl, Fire Department

Department:

Fire Department

Information

ACTION REQUEST

Consider and take action approving a request by the fire department to utilize Siddons Martin Emergency Group for maintenance and repair services for fire apparatus through HGAC Contract.

BACKGROUND (Brief Summary)

Modern fire apparatus operating systems are heavily dependent on computerized electronics and electrical sensor systems for operation.

In the past, ten percent of the time to make a repair was figuring out what was broken and ninety percent of the time was making the repair. Now, ninety percent of the time spent is figuring out what is broken, and ten percent of the time is spent making the repair.

While we can still make minor repairs such as replacing bulbs, wiper blades, and door handles in house, we do not possess the capability of diagnosing repair issues that place a unit out of service. The City is good at engine system repair, but there are many more things that go bad on fire apparatus that are not engine system related, and a reputable contractor is necessary to diagnose and repair systems such as fire pumps, foam systems, and electrical warning systems/devices.

Siddons Martin Emergency Group possess the professional skills, knowledge and abilities to diagnose and repair fire apparatus operating systems that require advanced computer programs with diagnostic functions specific to fire apparatus programming and has an HGAC contract available specifically for apparatus service and repair.

RECOMMENDATION

The Fire Chief recommends approval of the requisition.

Fiscal Impact

Funds Available Y/N:

Yes

Amount Requested:

$125,000

Source of Funds:

FY 24-25 Annual Operating Budget

Account #:

101-202-5-3400

Fiscal Impact:

Please note: This is an estimated cost based on previous expenses over a 3-year period.

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(d)

Meeting Date:

10/16/2024

Purchase of three new trucks for the Parks Department

Submitted For:

Dj Hutchinson, Public Works

Submitted By:

Dj Hutchinson, Public Works

Department:

Public Works

Information

ACTION REQUEST

Requesting Commission Approval for the Purchase of three new trucks (see below) for the Parks Department to replace aging vehicles. They will be purchased using Buy Board Contract No
(724-23)
(2) 2024 Ford F250 SD, Regular Cab Long Bed Trucks for the amount of $89,974.00.
(1) 2025 Ford F150 4x4 Super Crew Bed Truck for the amount of: $46,336.00 Total Cost: $136,310.00 Account No. 602-55020

For more detailed information on pricing and specifications of the trucks. Please see the attached documents.

BACKGROUND (Brief Summary)

The current F250 trucks are 14 years old, the F150 is 10 years old. These vehicles are becoming problematic with increasing maintenance costs and downtime. They are ready for replacement.

RECOMMENDATION

It is recommended by Parks and Recreation for the Mayor and City Commission to approve the purchase of these new vehicles.

Fiscal Impact

Attachments

F250

F150

Resolution

CITY COMMISSION REGULAR MTG

(6)(e)

Meeting Date:

10/16/2024

Purchase of a new Caterpillar 420-4ECA Backhoe

Submitted For:

Dj Hutchinson, Public Works

Submitted By:

Dj Hutchinson, Public Works

Department:

Public Works

Information

ACTION REQUEST

The Utilities Department is requesting Commission approval for the purchase of a new Caterpillar 420-4ECA, Backhoe in the amount of: $139,212.89 purchased through Sourcewell Contract # 011723-CAT.COI. Funding for this purchase is included in the budget from Account No. 501705 55020

Please note the attachment for details on pricing and equipment specs and options.....

BACKGROUND (Brief Summary)

This will be an additional backhoe for the Utilities Department. Water distribution has one that is getting near the end of its time. We plan to leave that machine at the water plant at Lago Mar since it takes approximately 1 hour to drive it out there. Most of the work is in older Texas City and this is where the new machine will be utilized most frequently. Leaving the older backhoe at Lago Mar will not only save man-power and reaction time logistically, but will also provide maintenance cost benefits from decreased engine hours and tire wear on the new backhoe.

RECOMMENDATION

It is our recommendation that the Mayor and City Commission approve the purchase of this new piece of equipment for continued timely and reliable utility service repairs for the citizens and businesses of Texas City.

Fiscal Impact

Attachments

Catepillar Backhoe

Resolution

CITY COMMISSION REGULAR MTG

(6)(f)

Meeting Date:

10/16/2024

Medic Unit Maintenance and Repair

Submitted For:

David Zacherl, Fire Department

Department:

Fire Department

Information

ACTION REQUEST

Consider and take action approving a request by the fire department to utilize Frazer LTD, for maintenance and repair services for medic units through HGAC Contract.

BACKGROUND (Brief Summary)

Frazer LTD builds our medic units and is located in Houston, TX.

Frazer LTD, by virtue of building all our medic units, also possesses the professional skills, knowledge and abilities to diagnose and repair our medic unit operating systems that requires advanced computer programs with diagnostic functions specific to Frazer medic unit programming and has an HGAC contract available for the service, parts and repair.

RECOMMENDATION

The Fire Chief recommends approval of this resolution.

Fiscal Impact

Funds Available Y/N:

Yes

Amount Requested:

20,000.00

Source of Funds:

FY 24/25 Operating Budget

Account #:

10120253340

Fiscal Impact:

Estimated cost based on 3-year average.

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(g)

Meeting Date:

10/16/2024

purchase of Exmark Lazer Z Diesel 43.5 HP YANMAR Mower

Submitted For:

Nicole Best, Recreation and Tourism

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

Approval of the purchase of one Exmark Lazer Z Diesel 43.5 HP YANMAR Mower through OMNIA PARTNERS Public Sector Purchasing Cooperative Contract# 20469 from League City Outdoor Power Equipment.

BACKGROUND (Brief Summary)

The Parks, Recreation and Tourism Department is requesting the purchase of an Exmark Lazer Z Diesel 43.5 HP YANMAR Mower ($66,794.00). This equipment is to replace the 2017 TORO GM 4000 Mower unit. Funds are available from FY 2024-25 Capital Equipment Fund Recreation & Tourism. A contract pricing worksheet is attached as well as Mower specs and warranty for your review.

RECOMMENDATION

It is recommended by the Director of Parks, Recreation, and Tourism to accept League City Outdoor Power Equipment OMNIA PARTNERS (Contract# 20469) in the amount of $66,794.00.

Fiscal Impact

Attachments

attachment

Resolution

CITY COMMISSION REGULAR MTG

(6)(h)

Meeting Date:

10/16/2024

Binnacle Texas City 51, LLC and Galveston County Municipal Utility District 79 requests to Petition for Consent to Annex 19.35 acres of land from the District and Binnacle Texas City 51 LLC ("Binnacle 51")/Brookwater Section 1, together with the Certificate of Authority of Binnacle 51.

Submitted For:

Kim Golden, Transportation and Planning

Submitted By:

Veronica Carreon, Transportation and Planning

Department:

Transportation and Planning

Information

ACTION REQUEST

Binnacle Texas City 51, LLC and the GCMAD 79 request the consent of the City to annexation of a 19.35 acre tract being Brookwater Subdivision Sections 1A and 1B into the District.

BACKGROUND (Brief Summary)

Brookwater Subdivision Sections 1A and 1B are part of a master-planned residential development that will ultimately contain approximately 201 residential lots and a commercial area on S.H.3. The Planned Urban Development (PUD) preliminary rezoning, Master Plan and Development Agreement were approved by the City Commission on November 17, 2021. The developer has 12 months from the date of approval to begin implementing an approved Master Plan. Developer obtained approval of the Section 1 preliminary plat on May 16, 2022, and an extension of said approval on March 18, 2024, until May 16, 2024. Developer then chose to change the previous Section 1 into Sections 1A and 1B. The developer received approval of the Preliminary Plats for Sections 1A and 1B on July 22, 2024. The Planning Board approved the Final Plats for Sections 1A and 1B on October 7, 2024, subject to developer obtaining a drainage easement to connect the drainage outfall to the GCDD#2 Ditch 6 drainage canal. Staff have been advised the developer has negotiated approved terms for the drainage easement which is in the process of being signed and recorded.

The master-planned project as approved will be on 50-acres of undeveloped land that is on the east side of FM 2004, between Mainland City Centre and GCDD 2's Ditch 6 channel. The project will include a combination of 50', 60', and 70' wide lots. The variety of lot sizes will be balanced and mixed within each section. The city's vision and long-range plan suggests that a variety of housing products be developed to serve the needs of the community and attract new families to the city. Generally, lot sizes and the inclusion of amenities have a beneficial effect on the types of homes being developed.

RECOMMENDATION

Staff recommend consent to annexation of Sections 1A & 1B into the GCMUD 79.

Fiscal Impact

Attachments

Binnancle 51 - Petition for Consent to Annex Land into MUD 79

Binnacle 51 - Certificate of Authority

Binnacle 51 - Survey Map

Resolution

CITY COMMISSION REGULAR MTG

(6)(i)

Meeting Date:

10/16/2024

Consider and take action to affirm the Agreement for Professional Engineering Services between the City of Texas City and Douglas Kneupper, P.E.

Submitted For:

Kim Golden, Transportation and Planning

Submitted By:

Veronica Carreon, Transportation and Planning

Department:

Transportation and Planning

Information

ACTION REQUEST

Consider and take action to affirm the Independent Contractor Agreement between the City of Texas City and Douglas Kneupper, P.E. (former City Engineer) to provide consulting services as needed in support of the Engineering & Planning Department.

BACKGROUND (Brief Summary)

The Independent Contractor Agreement between the City of Texas City and Doug Kneupper, P.E., authorized on June 3, 2021, is perpetual but requires annual authorization to satisfy the requirements of the purchasing policy. The consulting services provided by Mr. Kneupper support the routine operations of the Engineering & Planning department with plan reviews, project coordination and general consultation.

RECOMMENDATION

City Engineer recommends approval of the agreement.

Fiscal Impact

Attachments

Kneupper.Doug-Independent Contractor Agreement 2021-0603

Resolution

CITY COMMISSION REGULAR MTG

(6)(j)

Meeting Date:

10/16/2024

Utilities Department - SCADA System Repairs and Upgrades

Submitted For:

Dj Hutchinson, Public Works

Submitted By:

Dj Hutchinson, Public Works

Department:

Public Works

Information

ACTION REQUEST

The Utilities Department is requesting approval from the City Commission for valve repairs and upgrades to the City's SCADA (Supervisory Control and Data Acquisition) system at the following water plants:

HEIGHTS WATER PLANT- Installation of two new 6" MOV's (Motor Operated Valves) and required appurtenances. $28,220.00
32ND STREET WATER PLANT- Installation of two new 6" MOV's and required appurtenances. $25,200.00
9TH STREET / 9TH AVE. WATER PLANT- Installation of one 8" MOV's and required appurtenances. $18,060.00
GODARD PARK WATER PLANT- Installation of new transducer on the GST. $3500.00
ORCHID WATER PLANT- Installation of two new transducers on the Distribution and GST pipelines. $10,000.00

Total Cost of Repairs and Upgrades- $85,000.00
K2 Services Contract #092-2021
Funding is to come from Utilities Account No, 501705 55020

*** For a more detailed description of cost estimates, please see attachment

BACKGROUND (Brief Summary)

Existing valves are pneumatically operated and have become problematic. Replacing the pneumatic valves with electrically operated valves will increase reliability of the water system and reduce maintenance costs.

RECOMMENDATION

It is the recommendation of the Utilities Department that the Mayor and City Commission approve this request to enhance the reliability of the City's water system.

Fiscal Impact

Attachments

K2 Service Estimates for SCADA Upgrades

Resolution

CITY COMMISSION REGULAR MTG

(6)(k)

Meeting Date:

10/16/2024

Sale of Property In Trust (PIT) to the Texas City Economic Development Corporation

Submitted For:

Jon Branson, Management Services

Submitted By:

Jon Branson, Management Services

Department:

Management Services

Information

ACTION REQUEST

Consideration and possible action regarding the approval of an offer to purchase tax-foreclosed property described as Lots Six (6) and Seven (7), Texas City Second Division, known commonly as vacant lots located at 920 2^nd Ave South, by the Texas City Economic Development Corporation for the sum of $17,187.50 and authorizing the Mayor to execute a Trustee's Deed conveying title to said property further as further described in the attached Trustee's Deed.

BACKGROUND (Brief Summary)

The Texas City Property In Trust Committee met on Tuesday, September 24, 2024, and unanimously approved the sale of the property to the Texas City Economic Development Corporation. The total sale cost of the property is $17,187.50. The sale proceeds of this property will be distributed to various taxing entities as shown in the attached Resale of Property Proceeds Distribution Form.

RECOMMENDATION

Staff recommends approving an offer to purchase tax-foreclosed property described as Lots Six (6) and Seven (7), Texas City Second Division, known commonly as vacant lots located at 920 2nd Avenue South, by the Texas City Economic Development Corporation for the sum of $17,187.50 and authorize the Mayor to execute a Trustee's Deed conveying title to said property as further described in the attached Trustee's Deed.

Fiscal Impact

Attachments

Trustee's Deed

Distribution Worksheet

Resolution

CITY COMMISSION REGULAR MTG

(6)(l)

Meeting Date:

10/16/2024

Waste Water Treatment Plant Annual Sludge Disposal Contract

Submitted For:

Dj Hutchinson, Public Works

Submitted By:

Dj Hutchinson, Public Works

Department:

Public Works

Information

ACTION REQUEST

The Utilities Department is seeking approval for the Waste Water Treatment Plant's Annual Sludge Disposal Contract.

BACKGROUND (Brief Summary)

Five bids for BID# 2024-15, SLUDGE DISPOSAL FROM WATER TREATMENT PLANT ANNUAL CONTRACT were received and opened publicly at 10:00am on Wednesday, October 9th, 2024. Out of the five bids received, two were rejected and listed as NO BID. (See Attached Bid Tab)

Republic Services of Houston, Texas is the preferred vendor of choice, however they are $3.00 higher for each load. The Waster Water Treatment Plant utilizes Account No. 501703 53460 for sludge disposal, with $450K in the account for the budget year of 2025. See attached recommendation to use Republic Service of Houston for the City's needs.

RECOMMENDATION

It is the recommendation of the Public Works Department for the Mayor and City Commission to approve the bid from Republic Services of Houston for Sludge Disposal for fiscal year 2025.

Fiscal Impact

Attachments

Bid Tab

Recommendation

CITY COMMISSION REGULAR MTG

(6)(m)

Meeting Date:

10/16/2024

Public Consultant Group (PCG) Contract Extension

Submitted For:

David Zacherl, Fire Department

Department:

Fire Department

Information

ACTION REQUEST

Consider and take action on Resolution 24-131, authorizing the Mayor to extend the agreement with Public Consultant Group to provide assistance to the fire department for the FY2024 Ambulance Supplemental Pay Program participation.

BACKGROUND (Brief Summary)

The Centers for Medicare and Medicaid Services (CMS) allows states to establish alternative payment methodologies (Supplemental Payments) for certain classes of providers pursuant to 42 CFR 447.321, section 1902(a)(30) of the Social Security Act. This alternative payment program is known as the Ambulance Supplemental Pay Program (ASPP). The City has participated in the ASPP program since 2016 and has received approximately two million dollars in return.

During this time period, the City has contracted with Public Consultant Group (PCG) to provide assistance with developing, analyzing and submitting the necessary cost report to secure the supplemental CMS payments.

The original three-year agreement permitted two additional one-year extensions. This request is for the second and final extension under the terms of the original agreement.

RECOMMENDATION

The Fire Chief recommends continued participation in the ASPP and maintaining the agreement for assistance with Public Consultant Group (PCG).

Fiscal Impact

Funds Available Y/N:

Yes

Amount Requested:

15% of recovery

Source of Funds:

Ambulance Supplemental Pay Program

Account #:

Fiscal Impact:

By agreement, PCG receives 15% of the amount recovered from CMS each year. This monies is distributed from the EMS Collections Account upon receipt of the ASPP check and an invoice from PCG.

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(n)

Meeting Date:

10/16/2024

Architectural Design Service for Expansion of the TCFD Administration Office

Submitted For:

Dj Hutchinson, Public Works

Submitted By:

Dj Hutchinson, Public Works

Department:

Public Works

Information

ACTION REQUEST

The Public Works Department and TCFD are requesting approval for Joiner Architects to perform design services for an approximate 5900 sq/ft expansion of the existing Fire Department Administration Building located at 1725 25th St. N. The fee for their service from conception, design, construction, and completion would be $239,700.00 and funded through the Fire Department Account No.602-202-55010

BACKGROUND (Brief Summary)

Due to the rapid growth of the City of Texas City, the need for more City services has made it necessary to expand the existing Fire Administration building to accommodate the needs of a growing Fire/EMS workforce, and neighborhood improvement services. The plan is to add on to the existing administration building and basically double its size for offices, storage, training/conference rooms, restrooms, service closets, etc. The architecture will harmonize the other existing structures on-site.

RECOMMENDATION

Having had the pleasure of working with Joiner Architects over the past three years on the construction of the Fire Training Facility and the newly commissioned Fire Station 4 at Lago Mar, the departments that were involved would like to ask the Mayor and City Commission to approve using their services for this new addition as we feel they are well suited to give us a nice and functional space.

Fiscal Impact

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(o)

Meeting Date:

10/16/2024

Purchase of a John Deere 335 P Compact Track Loader

Submitted For:

Mike McKinley, Public Works

Submitted By:

Rhomari Leigh, City Secretary

Department:

Public Works

Information

ACTION REQUEST

Recommend approval of the purchase of a John Deere 335 P Compact Track Loader.

BACKGROUND (Brief Summary)

The Streets and Bridge department has an existing Bobcat T870 Bobcat with over 1,366 hours of operation and is in need of replacement. SHOPPA's Farm Supply through the CCE Sourcewell Cooperative Purchasing Program Contract #011723-J DC) a John Deere 335 P Compact Track Loader that is recommended to replace the old worn out Bobcat at a total cost not to exceed $110,000.

Funding for this piece of equipment is available in the FY 24/25 budget in Account # 602-301-5510 Capital Misc., Equipment.

The existing equipment has aged and led to increased breakdowns, higher maintenance costs, and reduced productivity.

RECOMMENDATION

It is the recommendation of the Public Works Director to approve the purchase of the John Deere 335 P Compact Track Loader.

Fiscal Impact

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(p)

Meeting Date:

10/16/2024

Consider Approval of US50 Package Wheel Excavator

Submitted For:

Dj Hutchinson, Public Works

Submitted By:

Rhomari Leigh, City Secretary

Department:

Public Works

Information

ACTION REQUEST

Consider approval of the purchase of a US50 Package Wheel Excavator.

BACKGROUND (Brief Summary)

The existing Gradall 3300 has aged out and is in need of replacement. The Gradall has over 4,746 hours of use. The recommended purchase is from R.B. Everett & Company via Buy Board 685-22. For a Develon DX 190W-7 (US50) Package Wheel Excavator in an amount not to exceed $300,000.

Funds for the purchase are in the FY 24/25 budget in account 602-301-5510 Capital Misc., Equipment.

The existing equipment has aged and led to increased breakdowns, higher maintenance costs, and reduced productivity. Funds are available in the FY25 Budget.

RECOMMENDATION

It is the recommendation of the Public Works Director to approve the purchase of a Package Wheel Excavator.

Fiscal Impact

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(q)

Meeting Date:

10/16/2024

Purchase of a Ford F250 Crew Cab

Submitted For:

Jack Haralson, Public Works

Submitted By:

Rhomari Leigh, City Secretary

Department:

City Secretary

Information

ACTION REQUEST

Consider approval of the purchase of a Ford F250 Crew Cab Truck

BACKGROUND (Brief Summary)

It is recommended to replace an existing Ford 250 with 121,181 miles with a new replacement Ford F250. The existing equipment has aged and led to increased breakdowns, higher maintenance costs, and reduced productivity. Funds are available in the FY 24/25 budget in account # 602-301-55020 Capital Operating Equipment & Vehicles.

The recommended purchase is from Chastang Ford via Buy Board 724-23. "2024 F-250 4X2 SD CREW CAB 6.75' BOX 160"WB SRW XL" (W2A) in the amount of $50,377.

RECOMMENDATION

It is the recommendation of the Public Works Director to approve the purchase the F-250 Crew Cab Truck.

Fiscal Impact

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(r)

Meeting Date:

10/16/2024

FORD F550 FLATBED WITH TRAILER

Submitted For:

Jack Haralson, Public Works

Submitted By:

Rhomari Leigh, City Secretary

Department:

Public Works

Information

ACTION REQUEST

Approving the purchase of a new Ford F550 Flatbed with Trailer.

BACKGROUND (Brief Summary)

Due to fire damage, a Ford F550 Flatbed with Trailer is needed for an estimated $75,000.00. Funds are available in the FY25 Budget.
(1084) Chastang Ford (Buy Board 724-23) "2024 F-550 4X2 REGULAR CAB 145" WB DRW XL (F5G) in an amount not to exceed $90,000.00.

Account: 602-301-55020 Capital Operating Equipment & Vehicles.

RECOMMENDATION

It is the recommendation of the Public Works Director to approve the purchase mentioned above.

Fiscal Impact

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(s)

Meeting Date:

10/16/2024

INTERNATIONAL TANDEM AXLE DUMP TRUCK REPLACEMENT

Submitted For:

Jack Haralson, Public Works

Submitted By:

Rhomari Leigh, City Secretary

Department:

Public Works

Information

ACTION REQUEST

Approving the purchase of International Tandem Axle Dump Truck Replacement.

BACKGROUND (Brief Summary)

International Tandem Axle Dump Truck is being requested because the existing equipment has aged and led to increased breakdowns, higher maintenance costs, and reduced productivity. Funds are available in the FY25 Budget.

(2197) Santex Truck Centers, LTD (HGAC Contract HT06-20) "2026 HV607, CONVENTIONAL CAB, 6X4, 14 YARD DUMP TRUCK: Account: 602-301-55020 Captial Operating Equip & Vehicles

RECOMMENDATION

It is the recommendation of the Public Works Director to purchase an International Tandem Axle Dump Turck in an amount not to exceed $150,000.

Fiscal Impact

Attachments

Exhibit A

Resolution

CITY COMMISSION REGULAR MTG

(6)(t)

Meeting Date:

10/16/2024

Request to approve and submit 2025 Catalytic Converter Grant

Submitted For:

Titilayo Smith, Community Development/ Grant Admin

Submitted By:

Patricia Mata, Community Development/ Grant Admin

Department:

Community Development/ Grant Admin

Information

ACTION REQUEST

Request for approval to submit the 2025 Catalytic Converter Grant to the Motor Vehicle Crime Prevention Authority on behalf of TCPD.

BACKGROUND (Brief Summary)

Texas City Police Department applied and was awarded the SB 224 Catalytic Converter Grant for overtime.

RECOMMENDATION

It is the recommendation of the Director of Community Development & Grant Administration to approve the resolution and submission of the 2025 Catalytic Converter Grant.

Fiscal Impact

Attachments

MVCPA 2025 Resolution

Resolution

CITY COMMISSION REGULAR MTG

(6)(u)

Meeting Date:

10/16/2024

Retrofit of Texas City Police Department indoor shooting range

Submitted For:

Clay Pope, Police Department

Submitted By:

Clay Pope, Police Department

Department:

Police Department

Information

ACTION REQUEST

Consider and take action on the approval of the retrofit of the Texas City Police Department's indoor shooting range. The cost of the retrofit is $317,450.

BACKGROUND (Brief Summary)

The indoor shooting range at the Texas City Police Department is original to the building (1998) and has become obsolete and inoperable. The shooting range is in need of a retrofit, so several companies were consulted to bid on the project in compliance with the city's purchasing policy. Inveris Training Solutions was selected by the Firearms Proficiency Officer and the Chief of Police as the best option for this undertaking.

RECOMMENDATION

The Chief and Command Staff recommend this project, which was budgeted for in the FY 24-25' budget.

Fiscal Impact

Attachments

Action Target quote

Inveris Quote

Savage Range quote

Resolution

CITY COMMISSION REGULAR MTG

(7)(a)

Meeting Date:

10/16/2024

Third Reading - Consider and take action on Ordinance No. 2024-023 for recommended speed zones for Loop 197 as recommended by TxDOT on the basis of an engineering and traffic investigation

Submitted For:

Kim Golden, Transportation and Planning

Submitted By:

Veronica Carreon, Transportation and Planning

Department:

Transportation and Planning

Information

ACTION REQUEST

Consider and take action on Ordinance No. 2024-023 for recommended speed zones for Loop 197 as recommended by TxDOT on the basis of an engineering and traffic investigation

BACKGROUND (Brief Summary)

On the basis of an engineering and traffic investigation, TxDOT recommends the following speed limits be fixed by ordinance for vehicles traveling on the named streets and highways, towit:

(1) Along LOOP 197 from the 200 feet north of 19th Avenue North to the 4th Avenue South a distance of approximately 1.637 miles, the speed limit shall be 30 miles per hour.
(2) Along LOOP 197 from the 4th Avenue South to the 3437 feet south of FM 519 a distance of approximately 2.178 miles, the speed limit shall be 40 miles per hour.
(3) Along LOOP 197 from the 3437 feet south of FM 519 to the 2312 feet north of Galveston, Houston and Henderson Railroad a distance approximately 0.952 mile, the speed limit shall be 55 miles per hour.
(4) Along LOOP 197 from the 2312 feet north of Galveston, Houston and Henderson (GHH) Railroad to the GHH Railroad a distance of approximately 0.428 mile, the speed limit shall be 50 miles per hour.

RECOMMENDATION

Upon review of the engineering and traffic investigation by an independent professional traffic operations engineer (P.T.O.E.), the City Engineer recommends approval of the TxDOT recommended speed limits indicated for vehicles traveling upon the named streets and highways.

Fiscal Impact

Attachments

Request for Speed Zone Ordinance - Loop 197

Ordinance 2024-23

CITY COMMISSION REGULAR MTG

(7)(b)

Meeting Date:

10/16/2024

Third Reading - Consider and take action on Ordinance No. 2024-24 for recommended speed zones for FM 3436 as recommended by TxDOT on the basis of an engineering and traffic investigation.

Submitted For:

Kim Golden, Transportation and Planning

Submitted By:

Veronica Carreon, Transportation and Planning

Department:

Transportation and Planning

Information

ACTION REQUEST

Consider and take action on Ordinance No. 2024-24 for recommended speed zones for FM 3436 as recommended by TxDOT on the basis of an engineering and traffic investigation.

BACKGROUND (Brief Summary)

RECOMMENDATION

Upon review of the engineering and traffic investigation by an independent professional traffic operations engineer (P.T.O.E) the City Engineer recommends approval of the TxDOT recommended speed limits indicated for vehicles traveling upon the named streets and highways.

Fiscal Impact

Attachments

Request for Speed Zone Ordinance - FM 3436

CITY COMMISSION REGULAR MTG

(7)(c)

Meeting Date:

10/16/2024

Consider and take action on the first reading of Ordinance No. 2024-XX for recommended speed zones for FM 646 as recommended by TxDOT on the basis of an engineering and traffic investigation.

Submitted For:

Kim Golden, Transportation and Planning

Submitted By:

Veronica Carreon, Transportation and Planning

Department:

Transportation and Planning

Information

ACTION REQUEST

BACKGROUND (Brief Summary)

On the basis of an engineering and traffic investigation, TxDOT recommends the following speed limits be fixed by ordinance for vehicles travelingon teh named streets and highways, towit:

Along FM 646 from the west City limit of the City of Texas City to the east City limit of the City of Texas City, a distance of approximately 1.294 miles, the speed limit shall be 50 mph.

RECOMMENDATION

Upon review of the engineering and traffic investigation by an independent professional traffic operations engineer (P.T.O.E.) the City Engineer recommends approval of the TxDOT recommended speed limits indicated for vehicles traveling upon the named streets and highways.

Fiscal Impact

Attachments

FM 646 Speed Concurrence Letter

Ordinance