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Item 1.E.
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| City Council Regular | |
| Date: | 03/25/2024 |
| Title: | W.O. 19-42: West End Water Treatment Plant Project, Amendment No. 5 |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review: | Yes |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends that the City Council approve Amendment No. 5 to the City’s professional engineering services contract with Burns & McDonnell Engineering Company, Inc. (BMcD) for W.O. 19-42: West End Water Treatment Plant Project in the amount of $5,397,113.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
When using a General Contractor/Construction Manager (GC/CM) delivery method, an initial contract is put in place and then contract amendments are used to add scope when the details of the design and construction become known as the project progresses. To date, there have been four contract amendments for this project.
In August 2019, City Council approved an $883,732 contract with BMcD for the preliminary design of the WEWTP. In April 2021, Council approved $3,778,342 contract Amendment No. 1 to complete the final design of the WEWTP and the transmission main to connect the WEWTP to the distribution system. Amendment No. 2 for $69,278 was approved by Council in August 2021 to complete the final design of a portion of the Hesper Road gravity sewer extension and the final design of a sewer lift station and force main to serve the WEWTP. Council approved Amendment No. 3 for $306,720 in February 2023 for additional survey and geotechnical work, value engineering, Hesper sewer bidding services, rate escalation and membrane filter procurement and submittal review. Amendment No. 4 for $347,957 was approved by Council in August 2023 to implement additional design changes that reduced project cost and wetlands impact, to add bidding services for the Zone 3 water line, and to extend coordination with the GC/CM (Dick Anderson Construction) through February 2024.
Amendment No. 5 would add the following Construction Phase Scope of Work totaling $5,397,113:
In August 2019, City Council approved an $883,732 contract with BMcD for the preliminary design of the WEWTP. In April 2021, Council approved $3,778,342 contract Amendment No. 1 to complete the final design of the WEWTP and the transmission main to connect the WEWTP to the distribution system. Amendment No. 2 for $69,278 was approved by Council in August 2021 to complete the final design of a portion of the Hesper Road gravity sewer extension and the final design of a sewer lift station and force main to serve the WEWTP. Council approved Amendment No. 3 for $306,720 in February 2023 for additional survey and geotechnical work, value engineering, Hesper sewer bidding services, rate escalation and membrane filter procurement and submittal review. Amendment No. 4 for $347,957 was approved by Council in August 2023 to implement additional design changes that reduced project cost and wetlands impact, to add bidding services for the Zone 3 water line, and to extend coordination with the GC/CM (Dick Anderson Construction) through February 2024.
Amendment No. 5 would add the following Construction Phase Scope of Work totaling $5,397,113:
- Construction Contract Administration to include: running progress meetings; making periodic site visits; responding to RFIs; reviewing and approving submittals; processing contingency use requests, field change directives, engineer’s orders and change orders; preparing invoices; and completing and following-up on substantial and final completion punchlists.
- Resident Project Representative and start-up services to include a full-time RPR, start-up assistance and equipment operations and training.
- Producing conforming to construction records (as-builts) and project closeout.
ALTERNATIVES
City Council may:
· Approve Contract Amendment No. 5 with Burns & McDonnell Engineering; or
· Not approve Contract Amendment No. 5. If this project is not completed, the City will be unable to proceed with the plans needed to provide for the future drinking water capacity needs of City of Billings residents.
· Approve Contract Amendment No. 5 with Burns & McDonnell Engineering; or
· Not approve Contract Amendment No. 5. If this project is not completed, the City will be unable to proceed with the plans needed to provide for the future drinking water capacity needs of City of Billings residents.
FISCAL EFFECTS
| Original Contract | $883,732 |
| Previous Contract Amendments 1 through 4 | $5,386,029 |
| This Amendment | $5,397,113 |
| Contract Total | $10,783,142 |
Water funds budgeted in FY24 are adequate and will be used for this project amendment.