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Item 1.B.
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| City Council Regular | |
| Date: | 03/11/2024 |
| Title: | Medical Evaluation/Diagnostic Consultant Services Agreement |
| Presented by: | Pepper Valdez, Fire Chief |
| Department: | Fire |
| Presentation: | No |
| Legal Review: | Yes |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends the City Council award a contract for Medical Evaluation Services with United Diagnostic Services, LLC, for a period of two years at a price not to exceed $161,000 in year one. This contract shall have an option to renew for an additional three (3) one-year options by mutual agreement of both parties. The parties agree to a 4% increase in pricing after the first year. Prices for pursuant years will be negotiated by both parties.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
City staff was tasked with conducting a Request for Proposals (RFP) process to select a Medical Evaluation/Diagnostic Services consultant to provide on-site diagnostic services for the Billings Fire Department employees. This evaluation would be more comprehensive than the current service and provides for a better presumptive illness baseline. The RFP was advertised on 10/13/23 and 10/20/23, with responses due by 11/3/23. One response was received. Selection was based on firm experience and key project staff, available resources and consultant location, and project methodology and approach. The selection committee, made up of City staff from various Departments, evaluated the proposal, revised the scope of work and unanimously agreed to recommend United Diagnostic Services, LLC, for recommended award by City Council.
ALTERNATIVES
City Council may:
Approve the agreement with United Diagnostic Services, LLC, for a period of two years at a price not to exceed $161,000 in year one; or,
Not approve the agreement with United Diagnostic Services, LLC, for a period of two years at a price not to exceed $161,000 in year one, and provide staff with further direction.
Approve the agreement with United Diagnostic Services, LLC, for a period of two years at a price not to exceed $161,000 in year one; or,
Not approve the agreement with United Diagnostic Services, LLC, for a period of two years at a price not to exceed $161,000 in year one, and provide staff with further direction.
FISCAL EFFECTS
The contract amount is not to exceed $161,000 in year one. This contract shall have an option to renew for an additional three (3) one-year options by mutual agreement of both parties. The parties agree to a 4% increase in pricing after the first year. Prices for pursuant years will be negotiated by both parties. The funding for this project will come from Billings Fire Dept., which budgeted $76,000 for these services in FY24. It is anticipated the budgeted amount will cover the contract based on past utilization of the services.
SUMMARY
Staff recommends the City Council award a contract for Medical Evaluation Services with United Diagnostic Services, LLC, for a period of two years at a price not to exceed $161,000 in year one. This contract shall have an option to renew for an additional three (3) one-year options by mutual agreement of both parties. The parties agree to a 4% increase in pricing after the first year. Prices for pursuant years will be negotiated by both parties.