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Item 1.B.2.
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| City Council Regular | |
| Date: | 04/22/2024 |
| Title: | W.O. 24-01, Contract 2: 2024 Sewer Main Replacement Project, Bid Award |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review: | Not Applicable |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends that City Council award a contract for W.O. 24-01, Contract 2: 2024 Sewer Main Replacement, Zones 1 through 6, to COP Construction, LLC., in the amount of $4,184,421.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The City replaces and upgrades its sanitary sewer utilities as part of an annual maintenance program. This project will replace approximately 13,625 feet of existing sanitary sewer. The sewer mains being replaced by this project were selected based on age, video inspection condition assessment, root intrusion history, and sewer back up history. This project will replace sanitary sewer mains that are 100 to 120-year-old clay tile. These sewer mains exhibit broken and cracked pipe and many sections need yearly root intrusion removal and maintenance. Generally, the sewer mains to be replaced or rehabilitated are located north of 6th Avenue North between North 30th Street and North 22nd Street. Some other isolated sewer main replacements are also included. A map of the areas and work zones to be replaced or rehabilitated is attached to this memo.
The project was advertised on February 16, February 23, March 1, March 8, March 15, March 22, and March 29, 2024, in the Yellowstone County News and on the City's website. Bids were opened on April 2, 2024, and 2 bids were received. For the total of Zones 1 through 6, COP Construction, LLC., submitted the lowest, responsible bid.
The project was advertised on February 16, February 23, March 1, March 8, March 15, March 22, and March 29, 2024, in the Yellowstone County News and on the City's website. Bids were opened on April 2, 2024, and 2 bids were received. For the total of Zones 1 through 6, COP Construction, LLC., submitted the lowest, responsible bid.
ALTERNATIVES
City Council may:
- Award W.O. 24-01, Contract 2: 2024 Sewer Main Replacement, to COP Construction LLC. in the amount of $4,184,421 for Zones 1-6; or,
- Do not award a contract and reject all bids. If the project is not awarded, the City's sanitary sewer collection system in these areas will continue to be unreliable and may experience ongoing maintenance problems, back-ups, and expenses.
FISCAL EFFECTS
The following bids were received:
The project was budgeted in FY24 using Sewer Funds. There is sufficient budget to award the construction contract.
| Contractor | Zone 1 | Zone 2A | Zone 2B | Zone 3 | Zone 4 | Zone 5 | Zone 6 | Total Bid Price |
| COP Construction LLC | $1,325,929.00 | $435,908.00 | $836,753.00 | $163,781.00 | $528,627.00 | $251,346.00 | $642,077.00 | $4,184,421.00 |
| Western Municipal Construction, Inc. | $1,521,518.00 | $580,405.00 | $1,059,495.00 | $211,172.00 | $612,204.00 | $264,640.00 | $627,985.00 | $4,877,419.00 |
The project was budgeted in FY24 using Sewer Funds. There is sufficient budget to award the construction contract.