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Item 1.C.
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| City Council Regular | |
| Date: | 11/12/2024 |
| Title: | Equipment Replacement Plan Purchase of Three (3) Mowers for Parks |
| Presented by: | Cole McQuillan, Project Manager |
| Department: | Parks/Rec/Public Lands |
| Presentation: | No |
| Legal Review: | Not Applicable |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends the purchase of three (3) mowers as outlined by the FY25 ERP for the amount of $332,836.00.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
This follows the approved FY25 Equipment Replacement Plan to replace mower units 3615, 3616, and 3617. There is $336,000.00 budgeted for the replacement of the three mowers in FY25 ERP. Total costs after trade-ins as detailed below is $332,836.00, with a remaining budget of $3,164.00.
Units 3615 and 3616 are identical Toro 16' wide area mowers with $115,491.00 each budgeted for replacement, $230,982.00 total. Unit 3617 is a Toro 10' wide trim mower with $78,294.00 budget for replacement. Mowers 3615 and 3616 will be traded in for $6,500.00 and $7,500.00 respectively towards the purchase price. An approved SBR for $26,724.00 will also go towards the purchase of the three (3) mowers.
Each 16' mower mows over 200 acres per week and is critical in maintaining parks. The 10' trim mower maintains along fence lines, trees, park amenities, buildings, and other confined areas along property lines. Breakdowns and repairs cause delays leaving parks in an undesirable condition for park use, soccer, football, baseball, softball, lacrosse, rugby, and other special events.
Staff is recommending to sole source the purchase of the three (3) mowers from Midland Implement Company. The replacement mowers will match the existing Toro fleet used by the Parks Department and help facilitate repairs for the Fleet Department. There are no comparable mowers available in the state or region, while Midland Implement Company is local to Billings and the only authorized Toro brand distributor in the area. Midland Implement Company is able to perform warranty and diagnostic work as an authorized distributor.
Units 3615 and 3616 are identical Toro 16' wide area mowers with $115,491.00 each budgeted for replacement, $230,982.00 total. Unit 3617 is a Toro 10' wide trim mower with $78,294.00 budget for replacement. Mowers 3615 and 3616 will be traded in for $6,500.00 and $7,500.00 respectively towards the purchase price. An approved SBR for $26,724.00 will also go towards the purchase of the three (3) mowers.
Each 16' mower mows over 200 acres per week and is critical in maintaining parks. The 10' trim mower maintains along fence lines, trees, park amenities, buildings, and other confined areas along property lines. Breakdowns and repairs cause delays leaving parks in an undesirable condition for park use, soccer, football, baseball, softball, lacrosse, rugby, and other special events.
Staff is recommending to sole source the purchase of the three (3) mowers from Midland Implement Company. The replacement mowers will match the existing Toro fleet used by the Parks Department and help facilitate repairs for the Fleet Department. There are no comparable mowers available in the state or region, while Midland Implement Company is local to Billings and the only authorized Toro brand distributor in the area. Midland Implement Company is able to perform warranty and diagnostic work as an authorized distributor.
ALTERNATIVES
City Council may:
- Approve; or,
- Not Approve
FISCAL EFFECTS
There is $336,000.00 budgeted for the replacement of the three mowers in FY25 ERP. Total costs after trade-ins as detailed below is $332,836.00, with a remaining budget of $3,164.00.