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Item 1.C.
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| City Council Regular | |
| Date: | 01/27/2025 |
| Title: | W.O. 23-96: Water Treatment Plant Intake No. 2 Catwalk Improvements, Amendment 2 to Professional Services Contract |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review: | Template Contract |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends the City Council approve Amendment No. 2 to the Professional Services Contract with AE2S for W.O. 23-96: Water Treatment Plant Intake No. 2 Catwalk Improvements, in the amount of $306,900.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The City of Billings Water Treatment Plant (WTP) has two intakes on the Yellowstone River. Intake #1 is the primary intake. Intake No. 2 is located upstream and is in the middle of the river. Intake #2 serves as a critical asset to the City’s water treatment process and is utilized more in the lower river flow months (October through April) when water levels are low or the river is covered in ice. During the major flood of 2022, the catwalk and building associated with Intake #2 sustained substantial damage. W.O. 23-96 involves repairs and renovations to the catwalk bridge, building, and some of the intake infrastructure. The construction contract to Dick Anderson Construction for W.O. 23-96 was approved by Council on November 25, 2024.
This amendment will add construction services to the AE2S contract. Additional professional services tasks included in Amendment 2 are Intake #2 screening system operations optimization, which will develop and assist the water plant staff with revised operations resulting from the new intake screens; continued assistance with FEMA and MT DES (Montana Disaster and Emergency Services) funding; construction contract administration services, including construction inspection, and follow-up coordination with multiple permitting agencies. The construction duration is approximately 11 months.
This amendment will add construction services to the AE2S contract. Additional professional services tasks included in Amendment 2 are Intake #2 screening system operations optimization, which will develop and assist the water plant staff with revised operations resulting from the new intake screens; continued assistance with FEMA and MT DES (Montana Disaster and Emergency Services) funding; construction contract administration services, including construction inspection, and follow-up coordination with multiple permitting agencies. The construction duration is approximately 11 months.
ALTERNATIVES
City Council may:
- Approve Amendment 2 to the professional services contract with AE2S for the total amount of $306,900; or
- Not approve Amendment 2, which would be detrimental to construction by removing oversight from the consultant that designed the project.
FISCAL EFFECTS
This project was budgeted in FY25 using insurance proceeds ($1,333,000), City Water Funds ($430,600), State of Montana DES funds ($536,000), and FEMA Public Assistance and Mitigation funds ($2,900,000) totaling $5,199,600. Amendment No. 2 increases the professional services contract amount by $306,900 and the cost of the amendment is reimbursable from FEMA and MT DES.
Considering previously encumbered funds for design and construction totaling $4,687,200 and this contract ($306,900), there are $205,500 in remaining funds. Remaining funds will be used for any change orders and materials testing. There are adequate funds to award this contract.
Considering previously encumbered funds for design and construction totaling $4,687,200 and this contract ($306,900), there are $205,500 in remaining funds. Remaining funds will be used for any change orders and materials testing. There are adequate funds to award this contract.