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Item 1.B.1.
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| Date: | 02/24/2025 |
| Title: | W.O. 24-15: WRF Chemical Room Repair, Bid Award |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review: | Not Applicable |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends the City Council award a contract for W.O. 24-15: WRF Chemical Room Repair, to Dick Anderson Construction in the amount of $995,000, including Additive Alternate A. This bid award is contingent on the City receiving insurance approval of the bid and final funds for the project.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
W.O. 24-15: WRF Chemical Room Repair, is intended to perform repairs to the chemical room. In March 2023, there was a chemical explosion that caused damage to the chemical room in the Solids Process Building. The explosion damaged equipment and piping located in the room, and a chemical reaction that generated fumes and chemical exposure to materials and equipment within the room, as well as equipment in some of the adjacent areas.
The repairs to the chemical room include piping, materials, and equipment located within the chemical room; the electrical equipment located on the floor directly above the chemical room; and doors and painting that were damaged during the explosion. This work will be funded through an insurance claim filed after the explosion occurred and Wastewater O&M funds. The insurance provider has acknowledged receipt of the bids and their review of the bids is forthcoming. The City bid award is contingent on the City receiving insurance approval of the bid and final funds for the project.
Additive Alternate A consists of piping modifications to the chemical piping in a portion of the system that was not damaged, but where modifications improve the functionality of the system. Because it is not related to the explosion, it will not be part of the insurance claim and will utilize Wastewater O&M funds.
The project was advertised on January 10th, 17th, 24th, and 31st, in the Yellowstone County News and on the City’s website. Bids were opened on February 4th and two bids were received. Dick Anderson Construction submitted the lowest, responsible bid.
The repairs to the chemical room include piping, materials, and equipment located within the chemical room; the electrical equipment located on the floor directly above the chemical room; and doors and painting that were damaged during the explosion. This work will be funded through an insurance claim filed after the explosion occurred and Wastewater O&M funds. The insurance provider has acknowledged receipt of the bids and their review of the bids is forthcoming. The City bid award is contingent on the City receiving insurance approval of the bid and final funds for the project.
Additive Alternate A consists of piping modifications to the chemical piping in a portion of the system that was not damaged, but where modifications improve the functionality of the system. Because it is not related to the explosion, it will not be part of the insurance claim and will utilize Wastewater O&M funds.
The project was advertised on January 10th, 17th, 24th, and 31st, in the Yellowstone County News and on the City’s website. Bids were opened on February 4th and two bids were received. Dick Anderson Construction submitted the lowest, responsible bid.
ALTERNATIVES
City Council may:
- Award W.O. 24-15: WRF Chemical Room Repair, to Dick Anderson Construction in the amount of $995,000 including Additive Alternate A; or
- Not award a contract and reject all bids. If the project is not awarded, the chemical room will not be restored to its pre-damaged condition and insurance funds from the damage will not be utilized.
FISCAL EFFECTS
The following bids were received:
The project will be funded with $745,000 of insurance claim funds and $250,000 of Wastewater O&M funds. A budget adjustment will need to be approved by Council at a future meeting. There are adequate funds to award the contact, pending insurance company approval.
| Contractor | Base Bid | Add Alt A--Chem Piping | Total Bid |
| Dick Anderson Construction | $991,500.00 | $3,500.00 | $995,000.00 |
| TW Ridley | $1,095,000.00 | $3,000.00 | $1,098,000.00 |
The project will be funded with $745,000 of insurance claim funds and $250,000 of Wastewater O&M funds. A budget adjustment will need to be approved by Council at a future meeting. There are adequate funds to award the contact, pending insurance company approval.