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Item 1.A.1.
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| City Council Regular | |
| Date: | 08/25/2025 |
| Title: | Fire Station 2 Boiler Replacement |
| Presented by: | Tricia Mae |
| Department: | City Hall Administration |
| Presentation: | No |
| Legal Review: | Template Contract |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends that Council approve and award a contract for boiler replacement at Fire Station 2 to Plumb MT, Inc., for $161,500.00
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
Fire Station 2, originally built in 1964, is still operating with the original hot water boiler and pneumatic thermostat system as the primary heat source. The existing boiler has passed its useful life, is not efficient, and parts are becoming more difficult to source. The proposed boiler replacement project will replace the existing boiler with two hydronic units, one primary and one redundant.
Facilities advertised an Invitation for Bid (IFB) on 07/03 and 07/10/2025 in Yellowstone County News and on the City's website. A pre-bid walk was held on 07/15/2025 and nine contractors attended.
Bids were opened on 08/05/2025 and three (3) bids were received. Bid tabulation is provided below with Plumb MT being the successful low and responsive bidder.
Base bid is for removal and replacement of boiler system and alternate #1 is for the installation of Reliable Controls. City will accept base bid and alternate #1 for total project cost of $161,500.00. Alternate #1 is a one-time cost and will bring this equipment onto the BACnet Building Automation System that Facilities Division currently uses to manage equipment at various locations.
Facilities advertised an Invitation for Bid (IFB) on 07/03 and 07/10/2025 in Yellowstone County News and on the City's website. A pre-bid walk was held on 07/15/2025 and nine contractors attended.
Bids were opened on 08/05/2025 and three (3) bids were received. Bid tabulation is provided below with Plumb MT being the successful low and responsive bidder.
Base bid is for removal and replacement of boiler system and alternate #1 is for the installation of Reliable Controls. City will accept base bid and alternate #1 for total project cost of $161,500.00. Alternate #1 is a one-time cost and will bring this equipment onto the BACnet Building Automation System that Facilities Division currently uses to manage equipment at various locations.
| Plumb MT, Inc. | Williams Plumbing & Heating | TW Ridley | |
| Base Bid | $159,000.00 | $210,300.00 | $192,000.00 |
| Alt #1 | $2,500.00 | $2,250.00 | $2,260.00 |
| Total | $161,500.00 | $212,550.00 | $194,260 |
STAKEHOLDERS
Internal
External
- City Council as approving body
- Facilities Division as Project Manager
- Fire Department as Facility Operator
- Facilities Division as Project Manager
- Fire Department as Facility Operator
External
- Cushing Terrell as Mechanical Engineer
- Plumb MT as Contractor
- Plumb MT as Contractor
ALTERNATIVES
City Council may:
- Approve the project with alternate #1; or,
- Not Approve and provide guidence to staff
FISCAL EFFECTS
The cost for replacing the equipment will be paid with the Fire Department Capital account. The total project cost is $161,500.00