Staff recommends the City Council approve the purchase of one 1500-gallon and one 3000-gallon Airport Rescue Fire Fighting (ARFF) truck to Rosenbauer Minnesota, LLC for the total amount of $2,364,755.00.

The Billings Logan International Airport is an airport rescue and firefighting Index C and requires an ARFF equipment capacity described in 14 CFR 139.317(c)(2). The trucks requested will meet that index and were approved by the City Council at a $2,000,000 cost through the ERP and budget process. The purchase of these vehicles was approved through the ERP and budget process and procurement planned through the Sourcewell cooperative purchasing contract (110321-RSD). Since that time, the total price has increased by $364,755.00. Additionally, there is also a two-year delivery time before the trucks can be delivered and by that time, the existing trucks will be 20 years old. The FAA Order 5100.38D lists the useful life of ARFF trucks at 15 years. Federal Aviation Regulations Part 139 require an airport to have an ARFF program to meet the FAA's specific requirements. The Billings Logan International Airport served one million passengers in FY2025 and there is a duty to assure the safety of all the passengers. 

City Council may:

• Approve the purchase of two compliant ARFF trucks in the amount of $2,364,755.00; or
• Not Approve the purchase and risk truck breakdowns, which would cause ARFF Index degradation and limit the size of aircraft that may serve the airport. 

The total cost of this new equipment is $2,364,755.00. The budgeted amount for these purchases was $2,000,000. The balance will be paid for with airport funds and reimbursed through Passenger Facility Charge (PFC) funds. 

Staff recommends City Council approve the purchase of one 1500-gallon and one 3000-gallon ARFF truck to Rosenbauer Minnesota, LLC through a Sourcewell contract in the total amount of $2,364,755.00.