Consent 1.R.
Regular City Council Meeting
- Meeting Date:
- 06/27/2011
- TITLE
- Cancellation of Checks and Warrants
- PRESENTED BY:
- Patrick M Weber
- Department:
- City Hall Administration
Presentation:
PROBLEM/ISSUE STATEMENT
Finance annually reviews outstanding warrants and checks. Under state law MCA 7-6-4303, City Council has the authority to cancel municipal warrants and checks that have remained outstanding or unpaid for a period of one year or longer.
ALTERNATIVES ANALYZED
The Council may: Approve the cancellation of checks and warrants, or not approve the cancellation.
FINANCIAL IMPACT
The $5,223.17 of cancelled warrants and checks will be reverted back to affected funds. Employees and vendors were notified and given the opportunity to pay the stop payment fee and have the check reissued. The final cancellations may not exactly match the attachment because payees are still responding and checks that are reissued will not be canceled.
RECOMMENDATION
Staff recommends that Council authorize the cancellation of said warrants and checks and receivable balances.