Regular 4.
Regular City Council Meeting
- Meeting Date:
- 06/27/2011
- TITLE
- Fourth Quarter Budget Amendment for Fiscal Year 2010/2011
- PRESENTED BY:
- Patrick M. Weber
- Department:
- City Hall Administration
Presentation:
PROBLEM/ISSUE STATEMENT
Fourth Quarter Budget amendments for Fiscal year 2010/2011 are requested for the following:
The General Fund-Parks, Recreation and Public Lands requests a budget amendment to remove large rocks along the Rimrocks. Reserves will be used to fund this expenditure.
The General Fund-Municipal Court and Municipal Court Grant-DUI Court Grant are requesting a transfer from the General Fund to pay for DUI Treatment Court expenses spent in excess of grant funding. Reserves will be used to fund this expenditure.
The North 27th Tax Increment Operating Fund and the Parking Fund have purchased land to build a parking garage along Montana Avenue and North 27th Street. The purchases are from tax increment receipts and Parking Fund reserves. A budget amendment is also needed to pay for the railroad quiet zone maintenance. Tax increment receipts will be used to fund this expenditure.
The East Tax Increment Operating Fund granted improvement grants to district property owners. These grants will use accumulated tax increment receipts.
The Aquatic Facilities Construction Fund, Series 2000 Parks Improvements Fund, and Parks Programs-Parkland Sales Fund are requesting a budget amendment as the recreation department has contracted to replace the Rose Park pool liner. Reserves from these Funds will be used to pay for the liner.
The Parks Program-Park Acquisition & Development Fund is requesting a budget amendment to transfer additional revenues received from the Melencamp/Dylan Concert that were not already transferred from the Parks Program Fund to the General Fund since these revenues are in no way restricted in their use.
The Parks Maintenance District Fund will need additional budget authority for special assessments and ground maintenance expense. These expenses will use reserves.
The City County Planning Fund needs additional budget authority in various operations and maintenance accounts. Higher than budgeted professional and consultant services were related to the Infill Workshop. Contributions of $10,580 were received to help pay the cost of the Infill workshop.
The Gas Tax Fund is requesting a budget amendment for additional costs of the Bench and Paver Program. The Bench costs will be paid for with additional State reimbursements and the PAVER Program will use reserves.
The Storm Sewer Fund is requesting a budget amendment for costs associated with installation of a BBWA culvert. The costs will be financed using fund reserves.
The Street and Traffic Fund is requesting a budget amendment for vehicle parts to pay for additional costs not anticipated. Fund reserves will be used to pay for the added costs.
The Capital Replacement Fund is requesting a budget amendment. A Community Development Department vehicle was totaled in an accident, and the cost to replace it from the Equipment Replacement Fund is $18,390. Fund reserves will be used.
The Sidewalk and Curb District Capital Projects Fund is requesting a budget amendment for additional costs of sidewalk and curb projects. The costs will be financed with bond sales.
The Fleet Services fund is requesting a budget amendment for the BOC building addition. The contract amount was $12,521 greater than originally budgeted. Fleet Services reserves will be used to fund this expenditure.
The Property Insurance Fund incurred more in settlements with MMIA than anticipated during the budgeting process. Fund reserves will be used to pay these additional costs.
The City’s Health Insurance costs are expected to be greater than budgeted due to an increase in health claims costs as noted in the first half of the fiscal year due to large individual claims of $1,365,000 and an increase in incurred but not reported estimated at $135,000. Fund reserves will be used.
The General Fund-Parks, Recreation and Public Lands requests a budget amendment to remove large rocks along the Rimrocks. Reserves will be used to fund this expenditure.
The General Fund-Municipal Court and Municipal Court Grant-DUI Court Grant are requesting a transfer from the General Fund to pay for DUI Treatment Court expenses spent in excess of grant funding. Reserves will be used to fund this expenditure.
The North 27th Tax Increment Operating Fund and the Parking Fund have purchased land to build a parking garage along Montana Avenue and North 27th Street. The purchases are from tax increment receipts and Parking Fund reserves. A budget amendment is also needed to pay for the railroad quiet zone maintenance. Tax increment receipts will be used to fund this expenditure.
The East Tax Increment Operating Fund granted improvement grants to district property owners. These grants will use accumulated tax increment receipts.
The Aquatic Facilities Construction Fund, Series 2000 Parks Improvements Fund, and Parks Programs-Parkland Sales Fund are requesting a budget amendment as the recreation department has contracted to replace the Rose Park pool liner. Reserves from these Funds will be used to pay for the liner.
The Parks Program-Park Acquisition & Development Fund is requesting a budget amendment to transfer additional revenues received from the Melencamp/Dylan Concert that were not already transferred from the Parks Program Fund to the General Fund since these revenues are in no way restricted in their use.
The Parks Maintenance District Fund will need additional budget authority for special assessments and ground maintenance expense. These expenses will use reserves.
The City County Planning Fund needs additional budget authority in various operations and maintenance accounts. Higher than budgeted professional and consultant services were related to the Infill Workshop. Contributions of $10,580 were received to help pay the cost of the Infill workshop.
The Gas Tax Fund is requesting a budget amendment for additional costs of the Bench and Paver Program. The Bench costs will be paid for with additional State reimbursements and the PAVER Program will use reserves.
The Storm Sewer Fund is requesting a budget amendment for costs associated with installation of a BBWA culvert. The costs will be financed using fund reserves.
The Street and Traffic Fund is requesting a budget amendment for vehicle parts to pay for additional costs not anticipated. Fund reserves will be used to pay for the added costs.
The Capital Replacement Fund is requesting a budget amendment. A Community Development Department vehicle was totaled in an accident, and the cost to replace it from the Equipment Replacement Fund is $18,390. Fund reserves will be used.
The Sidewalk and Curb District Capital Projects Fund is requesting a budget amendment for additional costs of sidewalk and curb projects. The costs will be financed with bond sales.
The Fleet Services fund is requesting a budget amendment for the BOC building addition. The contract amount was $12,521 greater than originally budgeted. Fleet Services reserves will be used to fund this expenditure.
The Property Insurance Fund incurred more in settlements with MMIA than anticipated during the budgeting process. Fund reserves will be used to pay these additional costs.
The City’s Health Insurance costs are expected to be greater than budgeted due to an increase in health claims costs as noted in the first half of the fiscal year due to large individual claims of $1,365,000 and an increase in incurred but not reported estimated at $135,000. Fund reserves will be used.
ALTERNATIVES ANALYZED
The Council may: Approve the requested budget amendments; or Not approve the request budget amendments.
FINANCIAL IMPACT
The requested budget amendments will be funded by additional revenues or reserves as indicated in the staff report and attachment.
RECOMMENDATION
Staff recommends that the City Council conduct a public hearing and approve the resolution approving and adopting the budget amendments for Fiscal Year 2010/2011.