The advent of emerging technologies presents Council Members the opportunity to discuss and debate Council business in non-traditional formats not always conducive to public observation and scrutiny. Since principles of open government and open meetings laws require that debate on issues presented to the City Council take place in a manner consistent with the letter and spirit of open government and ample opportunity for public observation and comment, the Council wished to adopt policies consistent with these principles and set guidelines for use of electronic communications during Council Meetings. The City Attorney was directed via Council Initiative by Council Member Pitman to develop policies and guidelines to be implemented by resolution and administrative order. The proposed resolution and policy were presented to Council during the August 17th work session and formally during the September 28, 2009, Regular Council Meeting. Pursuant to the motion of Council Member Veis, the Council continued final approval of this policy in order to insert an exception for personal or business emergency. Staff is currently collaborating with Council Members Veis and Pitman on this exception.

Council may:

• Approve staff recommendation to delay until October 26, 2009; or
• Not approve staff recommendation to delay until October 26, 2009.

There is no financial impact to the City.

Staff recommends delaying action until October 26, 2009.