Consent 1.E.
City Council Regular Business Meeting
- Meeting Date:
- 05/11/2026
- TITLE
- Approval of NetMotion VPN Renewal for Mobile Workforce Connectivity
- PRESENTED BY:
- Jeff Sprock
- Department:
- Information Technology
Presentation:
No
Legal Review:
No
Project Number:
N/A
RECOMMENDATION
Approve the purchase of NetMotion VPN licenses from CDW, the lowest resale bidder, in an amount not to exceed $24,620 for June 2026 – June 2027, to support secure mobile connectivity for City operations.
EXECUTIVE SUMMARY
The City utilizes NetMotion VPN to provide secure, persistent connectivity for mobile staff operating in the field. This includes Police, Public Works, and Animal Shelter personnel who rely on MDTs (rugged laptops), tablets, and mobile devices to access City systems in real time.
Per City purchasing policy, three quotes were obtained from qualified resellers. CDW provided the lowest cost and is recommended for the award.
Per City purchasing policy, three quotes were obtained from qualified resellers. CDW provided the lowest cost and is recommended for the award.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
NetMotion VPN is a critical component of the City’s mobile technology infrastructure. It enables:
The current licenses are set to expire in June 2026. The proposed renewal ensures continuity of service for hundreds of devices across departments.
- Secure access to internal City systems from the field
- Persistent connectivity across cellular and Wi-Fi networks
- Reliable access to public safety, community development, and asset management systems
- Real-time data access for inspections, enforcement, work orders, and emergency response
The current licenses are set to expire in June 2026. The proposed renewal ensures continuity of service for hundreds of devices across departments.
FISCAL EFFECTS
Annual Cost (Lowest Quote – CDW): $24,620
Term: One-year renewal (June 2026 – June 2027)
Budgeted IT Departmental Expense
Term: One-year renewal (June 2026 – June 2027)
Budgeted IT Departmental Expense
STAKEHOLDERS
ALTERNATIVES
- Do Not Approve the Purchase
- Result: Loss of secure mobile connectivity
- Impact: Disruption to police operations, inspections, work orders, and field data access
- Replace NetMotion with an Alternative Solution
- Would require significant evaluation, testing, and potential reconfiguration of mobile infrastructure
- Risk of operational disruption and increased implementation costs