Consent 1.C.2.
Regular City Council Meeting
- Meeting Date:
- 09/26/2011
- TITLE
- W.O. 04-12--Phase 3, Alkali Creek Road Maintenance and Slope Reconstruction, Change Order No. Nine
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
PROBLEM/ISSUE STATEMENT
CMG Construction has requested Change Order #9 for W.O. 04-12, Phase 3, of the Alkali Creek Rd. project. Change Order #9 involves labor and materials to repair and/or replace components that were damaged or completely washed away in the severe storms and flood that occurred in May.
As a requirement of the permit with the United States Corps of Engineers and an agreement with the adjacent property owner (Morningside Homeowners Association), a substantial amount of landscaping (trees, etc.) were planted throughout the disturbed area. All planting was done late in the fall of 2010, so the trees were not yet fully established when the storms and flood occurred in May, 2011. A large number of trees planted on the slopes and on the bottom of the expanded creek channel were damaged and/or had their root balls partially exposed by the rain. These trees need extensive maintenance before winter to provide a decent chance of survival and reduce the possibility of additional replacement. All maintenance and repair and associated work are billed on a time and materials basis with some lump sum costs where appropriate. Additional repair work on the slopes and creek channel will be needed and may be included in a future change order.
As a requirement of the permit with the United States Corps of Engineers and an agreement with the adjacent property owner (Morningside Homeowners Association), a substantial amount of landscaping (trees, etc.) were planted throughout the disturbed area. All planting was done late in the fall of 2010, so the trees were not yet fully established when the storms and flood occurred in May, 2011. A large number of trees planted on the slopes and on the bottom of the expanded creek channel were damaged and/or had their root balls partially exposed by the rain. These trees need extensive maintenance before winter to provide a decent chance of survival and reduce the possibility of additional replacement. All maintenance and repair and associated work are billed on a time and materials basis with some lump sum costs where appropriate. Additional repair work on the slopes and creek channel will be needed and may be included in a future change order.
ALTERNATIVES ANALYZED
The Council may:
- Approve Change Order #9 to CMG Construction for W.O. 04-12; or
- Do not approve Change Order #9.
FINANCIAL IMPACT
This project is being funded by Arterial Fees and a grant approved by HB 645 and funded from ARRA funds. CO #9 represents an addition to the project's costs. All ARRA funds have been expended, but there are other funds available to cover the additional costs. Pending approval from FEMA, some reimbursement may be available. The table below summarizes the financial impact to the project.
|
ORIGINAL CONSTRUCTION CONTRACT: $1,336,558.00
|
|||
|---|---|---|---|
| Amount | % of Contract | Total % of Contract | |
| Change Order 1 (add. landscaping to meet MHOA Agreement) | $133,154.88 | 9.96% | |
| Change Orders 2-8 | $146,809.83 | 10.98% | |
| Change Order 9 (flood repairs, landscape and tree maintenance) | $ 81,836.34 | 6.12% | |
| TOTALs to date: | $361,801.05 | 27.07% |
RECOMMENDATION
Staff recommends that Council authorize the Mayor to execute Change Order No. 9 to the contract with CMG Construction, in the not-to-exceed amount of $81,836.34, for W.O. 04-12--Phase 3, Alkali Creek Road Maintenance and Slope Reconstruction.