Consent 1.H.1.
Regular City Council Meeting
- Meeting Date:
- 09/26/2011
- TITLE
- Oktoberfest Duathlon
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
PROBLEM/ISSUE STATEMENT
A race route has been requested for the following event:
Who: Montana Cycling and Ski & Montana Timing
Event: Oktoberfest Duathlon for cyclists and runners
Date and Time: October 1, 2011, 8:00am to 12:00pm
Where: Start and finish at Montana Cycling Parking lot. Route will mainly be on multiuse path along Shiloh. Route will cross Shiloh and King at the pedestrian crossing. Remainder of the route is in the county.
Recommended conditions of approval include Montana Cycling & Montana Timing:
1. Provide a certificate of insurance with required liability amount naming the City of Billings as additional insured
2. All course guards (flaggers) shall wear proper safety apparel, use approved STOP/SLOW paddles and one representative shall be a CERTIFIED TRAFFIC CONTROLLER for the event
3. A meeting is required with the course planners to outline roundabout specific-requirements
4. A vehicle with overhead beacons will be required at the roundabouts.
5. Provide and install adequate signage to notify motorists of the event
6. Clean the area to be used
7. This race enters County authority (south and west of Shiloh), State authority (King Avenue, west of Shiloh), and private property (Montana Sapphire Drive is a private road). The City can only approve the portion of the course within City's aurthority
Who: Montana Cycling and Ski & Montana Timing
Event: Oktoberfest Duathlon for cyclists and runners
Date and Time: October 1, 2011, 8:00am to 12:00pm
Where: Start and finish at Montana Cycling Parking lot. Route will mainly be on multiuse path along Shiloh. Route will cross Shiloh and King at the pedestrian crossing. Remainder of the route is in the county.
Recommended conditions of approval include Montana Cycling & Montana Timing:
1. Provide a certificate of insurance with required liability amount naming the City of Billings as additional insured
2. All course guards (flaggers) shall wear proper safety apparel, use approved STOP/SLOW paddles and one representative shall be a CERTIFIED TRAFFIC CONTROLLER for the event
3. A meeting is required with the course planners to outline roundabout specific-requirements
4. A vehicle with overhead beacons will be required at the roundabouts.
5. Provide and install adequate signage to notify motorists of the event
6. Clean the area to be used
7. This race enters County authority (south and west of Shiloh), State authority (King Avenue, west of Shiloh), and private property (Montana Sapphire Drive is a private road). The City can only approve the portion of the course within City's aurthority
ALTERNATIVES ANALYZED
The Council may:
• Approve the request to use the above race route for the bike/run duathlon event; or
• Deny the request
• Approve the request to use the above race route for the bike/run duathlon event; or
• Deny the request
FINANCIAL IMPACT
Administrative time to process the permit is offset by the application fee. Any police assistance, traffic control, and litter removal are to be paid for by Montana Cycling & Montana Timing.
RECOMMENDATION
Staff recommends that Council approve the route listed above for the first Oktoberfest Duathlon Run/Bike event.