Regular 5.
Regular City Council Meeting
- Meeting Date:
- 01/09/2012
- TITLE
- Public Hearing and Approval of Resolution Approving and Adopting Second Quarter Budget Amendment for Fiscal Year 2011/2012
- PRESENTED BY:
- Patrick M. Weber, Finance Director
- Department:
- City Hall Administration
Presentation:
Information
PROBLEM/ISSUE STATEMENT
Second Quarter Budget amendments for Fiscal year 2011/2012 are requested for the following:
The Teamster contract includes a City contribution of $950 per employee to a qualified retirement plan.
Amendment for a non-bargaining benefit of $950 per employee to a qualified retirement plan on behalf of the employee from the City.
The Cemetery is requesting a budget amendment to chip seal the Cemetery roads. Reserves from the Cemetery Improvements Fund will be used. This was not in the CIP but the Cemetery was afforded the opportunity in FY 12 to be included in the Public Works City wide Paver bid. This will save Cemetery money by receiving better pricing for the work at the Cementery..
The parks department would like to purchase a loader and a dump truck to maintain parks. Capital Replacement Fund reserves will be used. This was in the FY 11 ERP and is being re-budgeted.
Public Works is requesting a budget amendment for fuel increases for the Solid Waste Collections Division due to an increase in fuel prices. There is sufficient cash in the Solid Waste Fund for this increase.
Public Works is requesting the budget authority to commence a Solid Waste Master Plan and expand licensing at the landfill. The plan was in the CIP but the scope has changed due to direction by Council at a recent work session. The Solid Waste Fund has sufficient cash reserves for this project.
The Airport is requesting budget amendments to its operating fund for the following items: website redesign costs and the required annual maintenance fee, to replace six tires on the Airport’s motor grader, and 800 MHz charges assessed to purchase the new 800 MHz radio system. These items will be paid from funds available in the Airport Operating Fund.
The Airport is requesting budget amendments to its Airport Replacement Capital Fund to replace ceiling tiles in the terminal building, to repave Terminal Circle Drive, to repave the west end office building parking lot and access road, to upgrade the Transportation Security Administration’s (TSA’s) leased office space, and to make energy efficiency improvements to various buildings and facilities at the Airport. The first three items will be paid from funds available in the Airport Capital Fund, the TSA improvements will be reimbursed by TSA, and the energy efficiency improvements will be paid initially from bank financing and energy credits. The future bank loan payments will be made with operating funds made available through the energy savings.
The Airport is requesting budget amendments for PFC projects that are included in PFC Application Number 12-07-C-00-BIL, which the FAA approved on October 20, 2011. PFC project 07-003 will update the 1996 storm water master plan for all of the changes to the airport since that time. PFC revenues will be used to pay for the projects.
The Airport is requesting a budget amendment for engineering costs to design the 2013 Main Runway Overlay Project. Due to the complexity of this project the Airport’s Engineers need to begin the design and planning far in advance of the construction phase. The fees are 95% paid by an AIP grant and 5% with local funds that are available in the Airport’s AIP Construction Fund.
Transit is requesting an amendment to cover website redesign costs and for 800 MHz charges assessed to purchase the new 800 MHz radio system. These amounts will be paid from funds available in the Transit operating fund
The Teamster contract includes a City contribution of $950 per employee to a qualified retirement plan.
Amendment for a non-bargaining benefit of $950 per employee to a qualified retirement plan on behalf of the employee from the City.
The Cemetery is requesting a budget amendment to chip seal the Cemetery roads. Reserves from the Cemetery Improvements Fund will be used. This was not in the CIP but the Cemetery was afforded the opportunity in FY 12 to be included in the Public Works City wide Paver bid. This will save Cemetery money by receiving better pricing for the work at the Cementery..
The parks department would like to purchase a loader and a dump truck to maintain parks. Capital Replacement Fund reserves will be used. This was in the FY 11 ERP and is being re-budgeted.
Public Works is requesting a budget amendment for fuel increases for the Solid Waste Collections Division due to an increase in fuel prices. There is sufficient cash in the Solid Waste Fund for this increase.
Public Works is requesting the budget authority to commence a Solid Waste Master Plan and expand licensing at the landfill. The plan was in the CIP but the scope has changed due to direction by Council at a recent work session. The Solid Waste Fund has sufficient cash reserves for this project.
The Airport is requesting budget amendments to its operating fund for the following items: website redesign costs and the required annual maintenance fee, to replace six tires on the Airport’s motor grader, and 800 MHz charges assessed to purchase the new 800 MHz radio system. These items will be paid from funds available in the Airport Operating Fund.
The Airport is requesting budget amendments to its Airport Replacement Capital Fund to replace ceiling tiles in the terminal building, to repave Terminal Circle Drive, to repave the west end office building parking lot and access road, to upgrade the Transportation Security Administration’s (TSA’s) leased office space, and to make energy efficiency improvements to various buildings and facilities at the Airport. The first three items will be paid from funds available in the Airport Capital Fund, the TSA improvements will be reimbursed by TSA, and the energy efficiency improvements will be paid initially from bank financing and energy credits. The future bank loan payments will be made with operating funds made available through the energy savings.
The Airport is requesting budget amendments for PFC projects that are included in PFC Application Number 12-07-C-00-BIL, which the FAA approved on October 20, 2011. PFC project 07-003 will update the 1996 storm water master plan for all of the changes to the airport since that time. PFC revenues will be used to pay for the projects.
The Airport is requesting a budget amendment for engineering costs to design the 2013 Main Runway Overlay Project. Due to the complexity of this project the Airport’s Engineers need to begin the design and planning far in advance of the construction phase. The fees are 95% paid by an AIP grant and 5% with local funds that are available in the Airport’s AIP Construction Fund.
Transit is requesting an amendment to cover website redesign costs and for 800 MHz charges assessed to purchase the new 800 MHz radio system. These amounts will be paid from funds available in the Transit operating fund
ALTERNATIVES ANALYZED
The Council may: Approve the requested budget amendments; or Not approve the requested budget amendments.
FINANCIAL IMPACT
The requested budget amendments will be funded by additional revenues or reserves.
RECOMMENDATION
Staff recommends that the City Council conduct a public hearing and approve the resolution approving and adopting the second quarter budget amendments for Fiscal Year 2011/2012.