Due to the specialized nature of engineering services required for airfield infrastructure design, including knowledge of the Federal Aviation Administration (FAA) design and grant funding process, the City has historically entered into a five-year term contract to provide engineering services at the Airport. On November 13, 2006, the City approved a five-year contract with Morrison-Maierle, Inc. to provide project design surveys, plans, specifications and bidding documents and contract administration, to include coordination meetings, pay requests, etc. The contract also includes full time on-site inspection, construction surveys, and development and submittal of the final project closeout documents, as required for all Federal Airport Improvement Program (AIP) projects. The base five-year contract is amended each time a new project is undertaken, and Amendment 18, for $336,014, includes all of the services indicated above for the 2013 AIP 42 Project Overlay of Runway10L/28R. The scope of work and associated engineering fees have been reviewed and negotiated by Airport staff and have also been approved by the FAA.  The complexity associated with the Overlay of Runway 10L/28R, the Airport's only air carrier runway, requires the preliminary engineering to begin well in advance of the project's construction, which is scheduled for the Summer of 2013. Precoordination efforts are required between the airlines, potential contractors, bid schedules, and project phasing, all to ensure this project can be completed during the Summer of 2013.  In August 2011, the Airport received an FAA AIP grant to begin the preliminary engineering for this project. Additionally, the five year Engineering Term Contract expired November 13, 2011, and both parties desire to extend the contract to ensure  the continuity of services required for this project, including final design, plans and specifications, and contract administration. If approved by Council, the contract term will be extended through November 2013. This Amendment 18 will produce approximately $9,000,000 in Airport improvements.

The City Council may:

• Approve Amendment 18 with Morrison-Maierle, Inc., for Engineering Services for the Overlay/Reconditioning of Runway 10L/28R and two year contract extension with Morrison-Maierle; or
• Decline to approve Amendment 18 and contract extension, possibly delaying the Overlay/Reconditioning project for Runway 10L/28R. 

The total cost of Amendment 18 for the Overlay of Runway 10L/28R with Morrison-Maierle, Inc is $336,014, and will be funded 95% with an AIP entitlement grant and 5% local funds.  The FAA's portion will be $319,213.30 and the City's match will be $16,800.70.  This project is included in the current budget and local match funds are budgeted and available in the Airport's Capital account.

Staff recommends the the City Council approve Amendment 18 with Morrison-Maierle, Inc., extending the existing contract term through November 2013 and authorizing the engineering work in the amount of $336,014.00 for the preliminary engineering services required for the Runway 10L/28R Overlay.