One of the projects in the City's approved Capital Improvement Program is the Terminal Circle Road Rehabilitation Project.  The pavement on the road is over 20 years old and is starting to deteriorate and break up. This project will remove one and one-half inches of pavement surface and replace it with new asphalt pavement.  Additionally, the asphalt pavement in the Airport Administrative parking lot, east of the Terminal, will be removed and replaced with new pavement.  This project has to be planned to ensure one lane of traffic is always open on the Terminal Circle Road and access in and out of the parking lots will not be affected.  The majority of the work on this project will be performed at night. This project was advertised for three weeks in the Billings Times and on the City's Website. On February 14, three bids were received.  State law requires that the governing body take action on the first meeting following bid opening.  That action may be to approve, disapprove or to delay awarding a contract.  Staff is requesting approval to postpone the bid award of the Terminal Circle Road Rehabilitation Project from the February 27 City Council meeting until the March 12, 2012 City Council meeting. This will allow staff additional time to review the bids received.

The City Council may:

• Approve the postponement of the bid award of the Terminal Circle Road Rehabilitation Project; or
• Decline to approve the postponement of the bid award of the Terminal Circle Road Rehabilitation Project and reject all bids.

The total cost of the Terminal Circle Road Rehabilitation project is $207,279.95. The funding for this project is in the Airport's Capital fund.

Staff recommends the City Council approve the postponement of the bid award of the Terminal Circle Road Rehabilitation Project from the February 27 City Council meeting until the March 12, 2012 City Council meeting.