Public Works is requesting the budget authority be re-established in the FY 13 budget for Macona Lane, Fritz Subdivision, and the PAVER program projects.  Macona Lane and Fritz Subdivision are SID projects that utilize gas tax funding for the portion of the projects not being paid for by property owners.  These two projects were unable to be bid in FY 12 due to timing issues with selling bonds and thus the budget authority needs to be re-established in the FY 13 budget.  The FY 12 PAVER program also had funding remaining that was not able to be encumbered in FY 12.  Public Works has sufficient cash in its Gas Tax Fund for all of these projects.

Public Works is requesting a budget amendment to reestablish budget authority for the East End Storm Sewer design.  This project will design storm drain improvements to the east side of downtown.  It was an FY 12 project but will not be awarded until FY 13.  Budget authority also needs to be reestablished for the Shiloh Conservation Area project which was in the FY 12 budget but only a portion of the design was awarded in FY 12.   This project will design the stormwater treatment area west of Shiloh Road and south of King Avenue West.  A budget amendment is also needed for the reuse and reclamation study and stormwater system study which are both Integrated Water Plan studies that were budgeted in FY 12 but the contracts were not awarded until FY 13.  Public Works has sufficient cash in its Storm Fund for all of these projects.

Public Works is requesting the budget authority be reestablished in the FY 13 budget for the bond costs for several sidewalk construction projects.  Central Avenue Sidewalks, 2011 Miscellaneous Developer, 2012 Miscellaneous Developer, and Rimrock Road are all prior year sidewalk construction projects for which the bonds will be sold in FY 13.  Budget authority needs to be reestablished for the associated bond sale costs.  These costs will be paid for with the proceeds from the sale of bonds.

Public Works is requesting a budget amendment in its Solid Waste Fund for a hydroseeder for Alternate Daily Cover (ADC) for the landfill.  Use of the hydroseeder will allow for a reduction in the use of the scraper which is more expensive to operate than the hydroseeder.  It will also extend the life of the scraper, which has a replacement cost of $500,000, from 3 years to 10 years, as well as extend the life of the landfill.

Public Works is requesting a budget amendment in its Solid Waste Landfill Construction Fund for the construction of Phase 5.  This project will construct the landfill cell liner and leachate collection system identified as Phase 5 in the June 2006 Master Plan.  Phase 5 was originally budgeted at $1,423,000.  However, based on design criteria developed for the project, the cost estimate has increased to $2,605,000.  The additional features include an improved liner system and access roads.  Public Works has sufficient cash in its landfill reserves to fund this budget amendment.

Public Works is requesting a budget amendment for its Clearwell #1 repair project.  Change orders for this project have been previously approved by Council but an amendment is needed to establish the budget authority in the FY 13 budget.    A budget amendment is also needed to reestablish budget authority for the rapid mixer replacement project.  This was an FY 12 project that will not be bid until FY 13.  Public Works has sufficient cash in its Water Fund for both of these projects. 

Public Works is requesting a budget amendment to reestablish budget authority for the reuse and reclamation study.  This is an Integrated Water Plan study that was budgeted in FY 12 but the contract was not awarded until FY 13.  Public Works has sufficient cash in its Water Fund for this project.

Public Works is requesting a budget amendment to fund rip rap replacement along the wastewater treatment plant access road.  This project will replace material that was washed away during the flooding that occurred in June 2011.  It is 75% funded by a FEMA grant with the remaining match being funded by wastewater funds. Public Works has already received payment for part of the FEMA grant in FY 12 and has sufficient cash in its Wastewater Fund for the required match.  A budget amendment is also required to reestablish budget authority for the Rehberg Ranch Sanitary Sewer project.  This project will modify the existing irrigation process for Rehberg Ranch.  It is an FY 12 project in which a study to identify disposal alternatives was commenced in FY 12.  However, because the study was not complete, the construction portion of the project will not be bid until FY 13.  Public Works has sufficient cash in its Wastewater Fund for this project.

Public Works is requesting a budget amendment to reestablish budget authority for the reuse and reclamation study.  This is an Integrated Water Plan study that was budgeted in FY 12 but the contract was not awarded until FY 13.  Public Works has sufficient cash in its Wastewater Fund for this project.

The Airport is requesting budget amendments to its Airport Improvement Program (AIP) Grant  Fund for the following items that were approved in AIP Grant #43: two all wheel drive dump trucks, a sander unit, an anti-ice/deice skid unit, two snow plow blades, the removal of the old Taxiway "G", and a pavement condition index survey.  These items were in FY12’s CIP and budget, however due to the grant process; the projects could not be bid or contracted until after June 30, 2012.  Airport cash is sufficient to pay for these projects.

The Airport is requesting budget amendments to its Airport Capital Replacement Fund to repave the west end office building parking lot and South View Drive, to extend a portion of the west end sewer line, and to repair the terminal building roof.  The project to repave the west end office building parking lot and access road was not bid in FY12 and needs to be moved to FY13.  The portion of the west end sewer line that will be installed under South View Drive will be constructed in conjunction with the repaving project to eliminate the need to cut into a newly paved road.  The terminal building roof repairs were also budgeted in FY12 but were not contracted until FY13.

In FY 2012 the Airport budgeted funds to do Phase 1 of the Terminal Building interior painting project but the project wasn't bid during the fiscal year.  Now that Phase 2 is budgeted in FY13, the Airport would like to go out for bids for the project with the combined funds.  Additionally, in FY12 the Airport had budgeted funds to install protective wainscot on the terminal walls that tend to get damaged by carts and luggage.  This project would be in coordination with the terminal interior painting project.

The Airport is requesting budget amendments for PFC projects that are included in PFC Application Number 12-07-C-00-BIL, which the FAA approved on October 20, 2011 and were budgeted in FY12 but could not be bid until recently.  PFC projects include the construction of storm water detention and spillway enhancements to Ponds A, B and C and the expansion of the Pond D system north of the Airport as recommended by the 2011 Storm Water Master Plan.  The enhancements will increase Airport storm water detention capacity. Also being amended is the PFC Application Number 12-08-C-00-BIL, which includes the following projects: 1) expand the east end taxi lanes to accommodate very large private aircraft that will be using the east end of the airport where new development is taking place and 2) purchase a snow blower to replace the current machine that is 30 years old.   PFC collections are sufficient to fund these projects.

The Council may: Approve the requested budget amendments; or Not approve the requested budget amendments which would put the City in violation of Montana Code Annotated.

The requested budget amendment will be funded by reserves and current revenues as indicated.

Staff recommends that the City Council conduct a public hearing and approve the resolution approving and adopting the described budget amendments for Fiscal Year 2012/2013.