Consent 1.A.2.
Regular City Council Meeting
- Meeting Date:
- 10/28/2013
- TITLE
- Bid Award: W.O. 13-03 #3 City Crack Seal
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
Information
PROBLEM/ISSUE STATEMENT
Staff opened bids on October 15, 2013, for the 2013 Street Maintenance Program, City Crack Seal Contract. At their October 15, 2013, meeting, City Council delayed award of the bid to allow staff additional time to review the bids. The contract was advertised on September 26th, October 3rd and October 10th in the Billings Times and on the City's website. Hardrives Construction submitted the lowest responsible bid.
WO 13-03, Contract #3 is part of the 2013 Street Maintenance Program. Annually, staff identifies streets proposed for preventative maintenance. Staff bids this work in three contracts: chip seal resurfacing, overlay resurfacing and crack sealing. This contract will provide crack sealing on approximately 17 miles of residential streets and 6 miles of streets that were recently overlayed throughout the City for a total of 23 miles. A map is attached that shows the location of the proposed work.
ALTERNATIVES ANALYZED
The Council may:
- Award W.O. 13-03, Contract #3 to Hardrives Construction in the amount of $154,542.00; or
- Not award the contract to Hardrives Construction and reject all bids. If the contract is not awarded, the streets planned for maintenance will miss the timeline for chip sealing next year and the others will continue to degrade.
FINANCIAL IMPACT
Funding for Work Order 13-03, Contract #3 City Crack Seal is included in the FY 14 budget. The following bids were received and evaluated:
The funding for the project was budgeted in FY14, and the source is Gas Tax Funds.
| Contractor | Base Bid |
|---|---|
| Hardrives Construction | $154,542.00 |
| Ridge Rock | $162,875.00 |
| Z & Z Seal Coating | $174,363.23 |
| Wharton Asphalt | $182,400.00 |
The funding for the project was budgeted in FY14, and the source is Gas Tax Funds.
| Project Budget | $2,600,000.00 |
| Previously Encumbered | $2,230,508.24 |
| This Contract | $154,542.00 |
| Budget Remaining | $214,949.76 |
RECOMMENDATION
Staff recommends the City Council award a contract for W.O. 13-03, Contract #3, City Crack Seal to Hardrives Construction in the amount of $154,542.00.