The City Hall Lighting Retrofit Project is proceeding but has encountered some unforeseen problems that require a change order to complete.  Many of the newly installed lamps were burning out soon after their installation.  The contractor identified a problem with the ballasts.  This change order is for replacing the ballasts and ruined bulbs so that the new lamps will meet their expected service lives and replacing some exit signs with LED lamps. The original contract with Action Electric was for $46,698.30.  This Change Order is for $10,547.00, which amounts to a 23% increase in the Contract amount.  This requires City Council approval because it exceeds the City Administrator's signing authority.  

The only viable alternative to meet the project requirements is to change these ballasts, lamps and signs.  Completing this project results in a $92,000 rebate for City Hall and Park III.

The change order cost will be covered by the energy rebates and USB Credits that are allocated to this project.  The Parking Fund has already received more money from rebates than was planned for the entire year, so the change order will not have a negative effect on that Fund. 

Staff recommends that the City Council approve Change Order #1 in the amount of $10,547 for the High Efficiency Lighting Design Project at City Hall.