The Public Works Department presented bids to purchase a 2014 compactor for the landfill and presented those bids at the October 15, 2013 Council meeting.  At that meeting Council took action to accept the bid and purchase a 2014 compactor from T&E Co. in the amount of $364,312.  Council action also included authorization to trade in an existing compactor to T&E Co.  As a note, Council had previously rejected bids at the August 26, 2013 meeting and the compactor was rebid for the October 15, 2013 meeting.  Following the October 15, 2013 meeting staff determined that the dollar amount awarded by Council did not allow for the purchase of the compactor because the award amount had subtracted a future buy back number that had been submitted by the bidder. The compactor will be rebid at a later date.

The City Council may:

• Overturn the October 15, 2013 Council action authorizing staff to purchase the 2014 landfill compactor from T&E Co. in the net amount of $364,312 and reject all bids presented at the October 15, 2013 meeting; or
• Do not reject the bids, but the Council approved award will not allow the department to purchase the landfill compactor.

The bids presented to Council at the October 15, 2013 meeting that were opened on September 24, 2013 were as follows:

Name Net Bid T&E Co. $364,312 Titan Machinery $485,378 Humdinger Equipment $475,000  All bid amounts reflect the net bid, which is the full price minus trade-in and 3 year buy-back.  Purchasing this replacement compactor was approved by the City Council in the FY14 budget..

Staff recommends that the City Council overturn the October 15, 2013 award that accepted the bid to purchase a 2014 compactor from T&E Co. in the amount of $364,312 that included trading in the existing compactor and a 3 year buy-back and reject all bids presented to Council at the October 15, 2013 meeting.