The 4-court tennis complex at Rose Park and the 6-court complex at Pioneer Park are in need of resurfacing.  On December 12, 2013 the Parks and Recreation Department sent out an Invitation For Bid (IFB) to do this work.  On December 31,2013 bids were opened.  The 2 bids received are from Koch's Tennis Court Service of Bozeman, Montana and Hellas Construction Inc. of Austin, Texas.  The base bid was to resurface the 4 tennis courts at Rose Park, the Additive Alternate #1 was to resurface the 6 Courts at Pioneer Park and Additive Alternate #2 was to upgrade the resurfacing coating at Pioneer Park.  Staff feels that it is in the best interest of the City to accept both additive alternates.  While Koch's Tennis Court Service was the low bidder for the base bid, they were $11,300 higher than Hellas Construction Inc. when the two additive alternates are considered.  Koch's Base Bid was $31,700.00 and when adding the two additive alternates, their overall bid was $98,300.   Hellas Construction Inc. base bid was $34,120.00 and when adding the two additive alternates, their overall bid was $87,000.00.  The Billings Tennis Association has committed $36,000 to assist with this project.   

The City Council may:

• Award the bid to Hellas Construction of Austin, Texas in the amount of $87,000.00; or
• Not award the bid to Hellas Construction.

Funding for this work will come from the City Wide Park District and from the Billings Tennis Association.

Staff recommends that the City Council accept the low bid and award the construction contract for resurfacing 10 tennis courts at Rose Park and Pioneer Park to Hellas Construction Inc. in the amount of $87,000.00.