The Solid Waste Division FY14 budget includes funds to replace one front load truck cab and chassis, one side load truck cab and chassis and one rear load truck cab and chassis.  The trucks are included in the approved Equipment Replacement Plan.  Staff advertised for sealed bids on January 10 and 17, 2014 with a bid opening on January 28, 2014.

The council may:

• Approve the staff recommendation to purchase the units
• Not approve the staff recommendation and reject all bids.  If the bids are rejected the units will not be replaced in a timely manner and the existing units will be used beyond the recommendations of the Equipment Replacement Committee and the Public Works Department.
   

The Solid Waste Division's FY14 budget includes adequate funds to replace the vehicles described.  The City received bids from three vendors and the vendors bid several truck types.  The bid summary is attached.  The bid section "Equal Options"  is the amount added to the base bid to meet the specifications for the trucks for some of the bids received. 

Staff recommends awarding the bids as follows (trade in allowance is included):

• One Rear Load Truck to Montana Peterbilt for $197,757.00
• One Front Load Truck to Montana Peterbilt for $172,869.00
• One Side Load Truck to Montana Peterbilt for $226,337.00
   

In addition, the existing trucks that will be replaced will be traded in as part of the bids that were received.  These trucks are Unit #151 Front Load Truck, Unit #153 Side Load Truck, and Unit #102 Rear Load truck.