The City has a need for additional water storage in the Zone 4 South pressure zone in the Briarwood area.  There is currently a 186,000 gallon tank serving this area, but the City of Billings Master Plan calls for approximately 1 million gallons (MG) to meet projected needs.  To help overcome this deficit, a new tank must be built.  The City has easements in place for the land on which the existing tank sits, and the new tank will likely be built on this land as well.  A preliminary study will be done to determine the most cost-effective location and type of tank, followed by design, bidding, and construction.  Proposals were requested from qualified consulting firms to provide these professional services.  Four firms responded to the RFP, and Kadrmas, Lee & Jackson (KLJ) was chosen as the preferred consultant.

The Council may:

• Award a Professional Services Agreement to Kadrmas, Lee & Jackson (KLJ); or
• Do not award an agreement to KLJ and delay the project.

The project budget includes $300,000 approved in the FY 2014 budget and $1.45 million approved in the FY 2015 budget.  The project will be funded by a State Revolving Fund (SRF) loan and supplemented by water funds.  There are sufficient funds available to cover the costs of the Professional Services Contract.

Maximum amount being requested:  $290,200.00

Staff recommends that Council authorize the Mayor to execute the Professional Services Contract with Kadrmas, Lee & Jackson, Inc. for W.O. 14-09--Briarwood Reservoir Expansion in the amount of $ 290,200.00.