Consent 1.A.3.
Regular City Council Meeting
- Meeting Date:
- 02/09/2015
- TITLE
- W.O. 14-15; Bench Boulevard North Sanitary Sewer Extensions
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
PROBLEM/ISSUE STATEMENT
The City Council will consider awarding a construction contract to Western Municipal Construction in the amount of $398,798.00 for W.O. 14-15 Bench Boulevard North Sanitary Sewer Extension Project. This project will extend sanitary sewer in Bench Boulevard north from Mary Street for approximately 375 lineal feet and south from Caroline Street for approximately 450 lineal feet. Since the extension north of Mary Street crosses Highway 87 (Main Street), open cut and trenchless bid alternates were evaluated for that work section. Since the lowest trenchless bid alternate was approximately $55,000 higher than the lowest open cut bid, staff recommends Western Municipal's open cut bid of $398,798.00.
W.O. 14-15 is to be completed ahead of the Montana Department of Transportation (MDT) project that will reconstruct the northern portion of Bench Boulevard from approximately Pemberton Lane to Main Street. Since the MDT project is expected to be ready for construction in April 2015, this sanitary sewer project is to be substantially complete prior to that date.
After being advertised in the Billings Times and on the City website January 15 and January 22, the project was bid on January 27. Staff recommends that W.O. 14-15 be awarded to Western Municipal in the amount of $398,798.00.
W.O. 14-15 is to be completed ahead of the Montana Department of Transportation (MDT) project that will reconstruct the northern portion of Bench Boulevard from approximately Pemberton Lane to Main Street. Since the MDT project is expected to be ready for construction in April 2015, this sanitary sewer project is to be substantially complete prior to that date.
After being advertised in the Billings Times and on the City website January 15 and January 22, the project was bid on January 27. Staff recommends that W.O. 14-15 be awarded to Western Municipal in the amount of $398,798.00.
ALTERNATIVES ANALYZED
City Council may:
- Approve the construction contract with Western Municipal Construction in the amount of $398,798.00; or
- Disapprove the construction contract with Western Municipal in the amount of $398,798.00. If the sanitary sewer is not installed ahead of the MDT project, properties desiring sanitary sewer service in areas where service is currently not available will either be denied service, or a new sewer main will have to be installed in Bench Boulevard after the street is reconstructed.
FINANCIAL IMPACT
Bids were received on January 27, 2015 for W.O. 14-15 and the following table shows the results:
Bidding Documents required contractors to bid the Base Bid (Open Cut) and the Boring Alternate (Trenchless). Having bids for both construction methods ensures the project can move forward smoothly in the event of changed work conditions or in the event that the Montana Department of Transportation finds reason to not allow open cut construction across Main Street at the US Highway 312 and 87 intersection.
Because Dick Anderson Construction did not bid the Boring Alternate, their bid is considered nonresponsive. On Tuesday, January 28, Dick Anderson Construction submitted a letter to the City acknowledging their oversight of bid requirements and expressing their desire to not be selected for the project. Staff recommendation for award is Western Municipal's Base Bid of $398,798.00.
Funding for the project has been approved by City Council in the CIP, budgeted in FY 2015 and the source is wastewater funds.
| Western Municipal Construction | COP Construction | Dick Anderson Construction | |
| Base Bid (Open Cut) | $398,798 | $410,870 | $361,900 (nonresponsive bid) |
| Boring Alternate (Trenchless) | $455,073 | $517,171 | NO BID (nonresponsive bid) |
Bidding Documents required contractors to bid the Base Bid (Open Cut) and the Boring Alternate (Trenchless). Having bids for both construction methods ensures the project can move forward smoothly in the event of changed work conditions or in the event that the Montana Department of Transportation finds reason to not allow open cut construction across Main Street at the US Highway 312 and 87 intersection.
Because Dick Anderson Construction did not bid the Boring Alternate, their bid is considered nonresponsive. On Tuesday, January 28, Dick Anderson Construction submitted a letter to the City acknowledging their oversight of bid requirements and expressing their desire to not be selected for the project. Staff recommendation for award is Western Municipal's Base Bid of $398,798.00.
Funding for the project has been approved by City Council in the CIP, budgeted in FY 2015 and the source is wastewater funds.
RECOMMENDATION
Staff recommends that Council approve a contract with Western Municipal Construction for W.O. 14-15 Bench Boulevard North Sanitary Sewer Extensions in the amount of $398,798.00.