The existing 1997 Sutphen aerial truck is scheduled for replacement in FY2015. A call for sealed bids was announced in December, 2014 and the bid opening was held January 13, 2015.  A total of five bids were received. Vendors submitting bids were: E-One, Smeal, Ferrara, Pierce and Sutphen. Bidders were allowed to bid new or display/demonstration models.  Smeal withdrew their bid the day after bid opening because the truck proposed by Smeal was sold.

Pierce  Manufacturing is the recommended bidder for their base bid of $970,426 and accepted discounts for chassis pre-payment (-$6,208); payment at time of completion (-$11,675); and 100 pre-payment (-$25,552).  The Fire Department declines the factory inspection trips which reduces the cost by an additional $5,400.  Staff also recommends accepting Alternative #1 -diagnostic hardware/software -engine $3,814.  Alternative #2 diagnostic hardware/software transmission +$1,808; and since Option #1 and #2 are selected, a deduction of -$914.  Also recommended are Alternatives #3 diagnostic hardware/software chassis and Alternative #4 Certification training engine & pump because the cost of these alternatives is included in the base price of the truck.   The total net price is $916,487. 

The other bidder prices as follows: E-One $946,058, Ferrara $982,550, Sutphen $908,882 (non-qualified bid)

The Equipment Replacement Plan includes this replacement at an estimated cost of $918,000. The recommended net price of $916,487 is within the approved budget amount.

Based upon review of proposed bids received and related discounts, staff recommends awarding the bid to Pierce Manufacturing, Appleton, WI for a total net bid award of $916,487.00, which includes the offered discounts and Alternatives 1 through 4.