During December 2009, the City Council approved a five-year term contract with Jacobs Consultancy to provide the Aviation and Transit Department with Airport financial and facility planning services. Staff now desires to undertake the facility and financial planning work needed to move forward with the new Car Rental Quick Turn Around Facility, and undertake the initial feasibility analysis for the Terminal Area Automobile Parking Improvements. Both of these projects were identified in the Airport's Master Plan Update, and have been included in the City's Capital Improvement Plan and the Department's Business Plan. A brief description of the services that Jacobs Consultancy will perform under this work authorization is outlined below.

Car Rental Quick Turn Around Facility:

• Collecting and analyzing car rental concession gross revenues, enplaned passengers, and transaction data.
• Interviewing each car rental company to discuss project objects and operational requirements.
• Prepare a Customer Facility Charge (CFC) analysis, and prepare a draft CFC Ordinance needed to implement the new CFC charge.
• Develop conceptual layouts for the Quick Turn Around (QTA) facility.
• Develop the new business arrangement for the car rental concession, draft new concession agreements, and develop request for bids for the concession.
• Assist staff in presenting the final feasibility analysis and financing program to the rental car companies.
• Support the Department's A&E firm in the design and equipment requirements for the new QTA facility.

Parking Development Financial Feasibility Analysis:

• Analyze peak parking activity, existing passenger and Terminal area roadway traffic volumes.
• Estimate further parking requirements by parking product for two to three year intervals for 2010 through 2030.
• Develop a public parking activity model that considers changes that could occur with covered parking and parking rate adjustments.
• Develop up to three alternative plans for a multi-level parking structure based on forecast requirements and parking product needs. Each alternative layout will contain the operational changes that must precede the garage construction (e.g., expansion of remote surface lots, provision of shuttle buses, construction of covered walkways to remote lots, etc.).
• Develop alternatives to accommodate anticipated near-term parking demands.
• Contrast alternative methods of building and operating a new garage (e.g., analyze third-party developments, design build options, and conventional bidding options).
• Prepare preliminary financial feasibility and affordability analysis. This will include, but is not limited to, estimated gross revenue generation, operating and maintenance costs, financing requirements and the affect of additional debt service on Airport cash flow, net revenues, airline rates and changes, and airline cost per enplaned passenger.
• Assist staff in necessary 2011 rates and changes, and possible airline agreement changes and negotiations with the airlines to begin to prepare for this large capital improvement.

The City Council may:

• Approve the Jacobs Consultancy work authorization to provide the necessary planning services for the Car Rental QTA and Automobile Parking feasibility analysis.
• Approve the Jacobs Consultancy work authorization for only a portion of the planning services as outlined above.
• Not approve this Jacobs Consultancy work authorization.

The fee request for the Car Rental QTA project is estimated at $96,500 plus reimbursable costs, as established in the base agreement with Jacobs.  These costs will initially be paid from Departmental accounts established for general planning services. The feasibility analysis for the Automobile Parking Expansion project will be paid from Departmental planning and engineering accounts. The total cost of this work is estimated at $106,500 plus reimbursable costs.

Staff recommends that the City Council approve the Jacobs Consultancy work authorization for the facility, financial and feasibility analysis for the Aviation and Transit Department's Car Rental QTA and Automobile Parking projects.