Council and Mayor are asked to consider authorizing and executing construction contracts for Schedules 1 and 2 of W.O. 10-01, Water and Sanitary Sewer Replacement Projects.  It is also requested that Council and Mayor delay a contract award decision on Schedule 3 until April 26, at which point investigations into the qualifications of the apparent low bidder on that schedule will be complete and it can be confirmed whether sufficient project funding is available for all the water replacement bids.  Sewer main, water main, and related improvements will be replaced by this project.  Work will occur under three separate contract schedules in various geographical locations within the City as identified by Public Works Department staff.  Sanitary sewer main replacement will be completed under Schedule 1 and a portion of Schedule 3.  Water main replacement will occur under Schedule 2 and the remaining portion of Schedule 3.  Sewer replacement areas include the area north Dehler Park between N. 27th St. and N. 23rd St., Broadwater Ave. between 28th St. W. and 24th St. W., and 24th St. W. between Broadwater Ave. and Grand Ave.  Water main will be replaced in Calhoun Ln. between Underpass Ave. and King Ave. E., the area around Newman School in Stone St. and Newman Ln., Upper Mountain View Boulevard, Broadwater Ave. between 28th St. W. and 24th St. W., and 24th St. W. between Broadwater Ave. and Grand Ave.

The Council may:
• Award a construction contract to the low bidder on Schedule 1 (Western Municipal) and Schedule 2 (COP Construction) and delay a contract award decision on Schedule 3 until April 26, 2010; or
• Delay award of all three construction contracts until April 26, 2010.

Bids were opened on March 30, 2010 for W.O. 10-01 with the results listed below:

Schedule 1 – Sanitary Sewer Replacement

Open Cut Alternative
Engineer’s Estimate:  $1,521,849.00
Edstrom Construction:  $1,275,777.55
Western Municipal:  $1,054,197.50
COP Construction:  $1,067,706.00

Trenchless Alternative
Engineer’s Estimate:  $1,488,085.00
Edstrom Construction: $1,320,012.70
Western Municipal: $1,053,934.50
COP Construction: $1,089,617.00

Low Bid--Trenchless Alternative
Western Municipal: $1,053,934.50


Schedule 2 – Water Replacement

Zone A
Engineer’s Estimate: $1,124,465.00
Williams Civil Division: $847,923.00
Western Municipal: $882,450.00
COP Construction: $764,336.00

Zone B
Engineer’s Estimate: $397,164.00
Williams Civil Division: $350,897.00
Western Municipal: $286,789.00
COP Construction: $284,941.00

Low Bid--Zone A plus Zone B
COP Construction: $1,049,277.00


Schedule 3 – Water and Sanitary Sewer Replacement

Zone A (Ductile Iron Pipe Alternative)
Engineer’s Estimate: $395,145.00
Edstrom Construction: $428,932.00
Western Municipal: $294,292.00
COP Construction: $290,295.00

Zone A (HDPE Pipe Alternative)
Engineer’s Estimate: $374,095
Edstrom Construction: $408,359.50
Western Municipal: $274,742.00
COP Construction: $317,765.00

Zone B (Open Cut Alternative)
Engineer’s Estimate: $1,540,780.00
Edstrom Construction: $1,233,103.50
Western Municipal: $1,466,844.00
COP Construction: $1,318,223.00

Zone B (Trenchless Alternative)
Engineer’s Estimate: $1,304,700.00
Edstrom Construction: $1,163,226.50
Western Municipal: $1,375,151.00
COP Construction: $1,244,459.00

Zone C
Engineer’s Estimate: $1,450,390.00
Edstrom Construction: $1,014,959.00
Western Municipal: $1,467,107.00
COP Construction: $1,162,427.00

Low Bid--Zone A (HDPE Pipe Alternative) plus Zone B (Trenchless Alternative) plus Zone C
Edstrom Construction: $2,586,545.00


Successful bids for the project total approximately $1,680,551.21 for sanitary sewer replacement and $3,009,205.29 for water replacement. A State Revolving Fund (SRF) loan will be used to pay for all of the water work. City sanitary sewer funds will pay for the sanitary sewer work.

Staff recommends that Council award two (2) construction contracts for W.O. 10-01.  Staff recommends award of Schedule 1 to Western Municipal in the amount of $1,053,934.50 and Schedule 2 to COP Construction in the amount of $1,049,277.00.  Staff recommends that Council and Mayor delay a contract award decision on Schedule 3 until April 26, 2010, at which point investigations into the qualifications of the apparent low bidder on that schedule will be complete and it can be confirmed whether sufficient project funding is available for all the water replacement bids.