Specifications were developed by the Fire Chief with input from the internal apparatus committee. Bidders were asked to provide pricing on units delivered (Base Bid #1) or non-delivered (Base Bid #2). They were also asked to provide pricing for the units with stainless steel plumbing (Base Bid #1A and #2A). Bidders were also asked to include pricing on six (6) optional items.

The call for sealed bids notice was published on January 14, February 11 and February 18, 2010. Thirty-three (33) bid packets were mailed, emailed or picked up by fire apparatus vendors between January 5 and February 18, 2010. Bid opening was February 23, 2010. Seven (7) vendors submitted bids. One (1) vendor's bid was received past the bid opening deadline and was returned to the vendor unopened.  A summary of the bids opened follows:

Base Bid #1 (Delivered). Classic Fire LLC $242,000.00; Unruh Fire Inc. $236,818.00; Big Sky Fire Equipment $273,332.00; E.J. Metals, Inc. $333,388.24; West-Mark $284,062.00; and Freemont Motor Company $238,870.00.
 
Base Bid #1A (Delivered w/Stainless Steel Plumbing).  Classic Fire LLC $242,000.00; Unruh Fire Inc. $239,218.00; Big Sky Fire Equipment $273,332.00; E.J. Metals, Inc. $333,388.24; West-Mark $289,062.00; and Freemont Motor Company $238,870.00.

Base Bid #2 (Non-Delivered) Classic Fire LLC $233,000.00; Unruh Fire Inc. $232,400.00; Big Sky Fire Equipment $273,332.00; E.J. Metals, Inc. $331,388.24; West-Mark $278,062.00; and Freemont Motor Company $238,870.00.
 
Base Bid #2A (Delivered w/Stainless Steel Plumbing). Classic Fire LLC $233,000.00; Unruh Fire Inc. $234,800.00; Big Sky Fire Equipment $273,332.00; E.J. Metals, Inc. $331,388.24; West-Mark $283,062.00; and Freemont Motor Company $238,870.00.

Option #1: Quick connect jumper cable hook ups:  Classic Fire LLC $125.00; Unruh Fire Inc. $135.00; Big Sky Fire Equipment $414.00; E.J. Metals, Inc. $323.50; West-Mark (no bid); and Freemont Motor Company $131.48.

Option #2: Darley remote start in cab, console mounted.  Classic Fire LLC $600.00; Unruh Fire Inc. $1,251.50; Big Sky Fire Equipment $2,300.00; E.J. Metals, Inc. no bid; West-Mark (no bid); and Freemont Motor Company $1,862.40.

Option #3: FRC tank level gages, foam and water.  Classic Fire LLC $950.00; Unruh Fire Inc. $580.00; Big Sky Fire Equipment $1,369.00; E.J. Metals, Inc. $1,154.42 ($549.97-water & $604.45-foam); West-Mark (no bid); and Freemont Motor Company $590.64.

Option #4: DOTS reflective striping on rear body and compartments. Classic Fire LLC $1,250.00; Unruh Fire Inc. $625.00; Big Sky Fire Equipment (Included in bid); E.J. Metals, Inc. (Included in bid); West-Mark (no bid); and Freemont Motor Company $1,890.00.
 
Option #5: Hour meter on pump panel.  Classic Fire LLC $110.00; Unruh Fire Inc. (no charge); Big Sky Fire Equipment $96.00; E.J. Metals, Inc. $149.00; West-Mark (no bid); and Freemont Motor Company $68.00.

Option #6: Buck Stop™ Classic 1 Bumper.  Classic Fire LLC (no available); Unruh Fire Inc. $618.00; Big Sky Fire Equipment $2,943.00; E.J. Metals, Inc. (Included in bid); West-Mark (no bid); and Freemont Motor Company $2,162.00.

City Council may:

• Award the bid; or
• Not award the bid.

The $250,000 funding for adding two additional response units to the Fire Department's vehicle fleet was approved in the FY2010 City-Wide Vehicle Replacement Plan.

Staff recommends awarding the bid for the two Quick Response Vehicles (QRV’s) to Unruh Fire Equipment, Sedgwick, Kansas for Base Bid #2 - $232, 400, picked up at factory and options #1 & #6 for a total bid award for both trucks in the amount of $233,906.