Consent 1.K.
Regular City Council Meeting
- Meeting Date:
- 02/22/2016
- TITLE
- Amendment of Resolution 06-18387, City Administrator Signing Authority
- PRESENTED BY:
- Patrick M. Weber
- Department:
- City Hall Administration
Presentation:
PROBLEM/ISSUE STATEMENT
In 2013, Montana Code Annotated 7-5-2301, was amended to increase the dollar amount above which sealed bids are required from $50,000 to $80,000. Additionally, City Council has asked staff to review existing resolutions and code to see if the City Administrator, rather than the City Council, would be able to approve small change orders and contract amendments. Staff has determined that increasing the bid threshold and the City Administrator's signing authority to $80,000 and adding "amendments and change orders," to a previously adopted Resolution would effectively accomplish this task. These changes will also be made in the Purchasing Procedures, which will concurrently be adopted by Administrative Order.
ALTERNATIVES ANALYZED
City Council may:
- Approve, or;
- Disapprove the amended resolution. Disapproval will mean the Purchasing Procedures will not be in compliance with all Federal and State laws as they may apply, as well as continued small amendments and change orders being presented to City Council for approval.
FINANCIAL IMPACT
The City may benefit from savings in staff time and associated costs by quoting, instead of bidding, projects costing between $50,000 and $80,000.
RECOMMENDATION
Staff recommends that the City Council approve the attached resolution that increases the bid threshold and the City Administrator's contracting authority from $50,000 to $80,000 and allows the City Administrator to execute small change orders and contract amendments..