Consent 1.B.
Regular City Council Meeting
- Meeting Date:
- 04/25/2016
- TITLE
- 2016 Bikeway and Trail Master Plan Update - Consultant Agreement
- PRESENTED BY:
- Candi Millar
- Department:
- Planning & Community Services
Presentation:
PROBLEM/ISSUE STATEMENT
The Billings-Yellowstone County Metropolitan Planning Organization (MPO) has identified the need to update the 2011 Billings Area Bikeway and Trail Master Plan. Plans like these are updated on approximately a 5 year cycle for currency and to align with community trends and changes. The purpose of the plan is to review and prioritize on-street bikeways and key off-street trail connections, increase integration with MET Transit, identify funding for construction and maintenance of non-motorized facilities, provide recommendations for education and encouraging non-motorized transportation, maintain and increase bikeway and trail law enforcement, and promote the system as a healthy, safe mode of transportation.
The Planning Division, staff to the MPO, advertised a Request for Proposals (RFP) at the end of January and early February. Planning received four proposals and distributed those proposals to a consultant selection team made up of staff from Planning, City and County Engineering, City Parks and a member of the Bicycle and Pedestrian Advisory Committee. The selection team chose Alta Planning + Design from Bozeman to complete this plan update. Alta submitted as part of its RFP a proposed price not to exceed $105,000, which is within the established budget. The plan is estimated to be completed by summer 2017.
The Consultant Selection Team will be expanded to an Project Oversight Committee made up of the members from the selection team and members of the Chamber of Commerce Trail Committee, Montana Department of Transportation, Billings TrailNet, RiverStone Health, Lockwood Pedestrian Safety Committee, County and City residents, and a member of the City Council and Board of County Commissioners will be invited to participate.
The Planning Division, staff to the MPO, advertised a Request for Proposals (RFP) at the end of January and early February. Planning received four proposals and distributed those proposals to a consultant selection team made up of staff from Planning, City and County Engineering, City Parks and a member of the Bicycle and Pedestrian Advisory Committee. The selection team chose Alta Planning + Design from Bozeman to complete this plan update. Alta submitted as part of its RFP a proposed price not to exceed $105,000, which is within the established budget. The plan is estimated to be completed by summer 2017.
The Consultant Selection Team will be expanded to an Project Oversight Committee made up of the members from the selection team and members of the Chamber of Commerce Trail Committee, Montana Department of Transportation, Billings TrailNet, RiverStone Health, Lockwood Pedestrian Safety Committee, County and City residents, and a member of the City Council and Board of County Commissioners will be invited to participate.
ALTERNATIVES ANALYZED
City Council may:
- Approve the Consultant Agreement with Alta Planning + Design for a total contract amount not to exceed $105,000, or;
- Disapprove the Consultant Agreement with Alta Planning + Design and direct staff to acceptable alternatives.
FINANCIAL IMPACT
The update to the 2011 Billings Area Bikeway and Trail Master Plan is identified in the 2016 Unified Planning Work Program (UPWP). The UPWP is the document that outlines activities for the Planning Division staff as well as the budgeting of the Federal Planning funds received by the MPO. The UPWP was approved by the City Council on September 14, 2015 and the Policy Coordinating Committee on September 15, 2015. The update to the Bikeway and Trail Master Plan is funded 100% through the Federal Planning funds received by the MPO.
RECOMMENDATION
Staff recommends the Council approve the contract not to exceed $105,000 with Alta Planning + Design, and authorize the Mayor to sign the consultant agreement.