Consent 1.A.2.
Regular City Council Meeting
- Meeting Date:
- 01/09/2017
- TITLE
- Bid Award - One New 12-Yard Dump Truck with Snow Plow Assembly and Sander for the Public Works Department
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
PROBLEM/ISSUE STATEMENT
Bids were received by the Distribution and Collection Division of the Public Works Department on December 27, 2016, to purchase a 2017 56,000# GVW 12-yard dump truck with snow plow assembly and sander. The Distribution and Collection Division's FY 2017 Budget includes funds for the replacement. The City received three (3) bids and I-State Truck Center was the low bidder.
ALTERNATIVES ANALYZED
City Council may:
- Approve purchasing the 2017 12-yard dump truck from I-State Truck Center or;
- Disapprove the purchase and reject all bids. If the new truck is not purchased, the Public Works Department will be required to continue using the existing unit that is at or near the end of its useful life. Maintenance costs will increase and reliability will decrease.
FINANCIAL IMPACT
↵ The invitation for bids was advertised on December 15 and 22, 2016. There is sufficient funding in the FY 2017 budget to cover the award. Three (3) bids were received on December 27, 2016 and are as follows:
| Vendor | Bid Amount Less Trade | 5-Year Warranty (One number is for the engine and one is for the transmission. Add both numbers to the base bid amount) | Base Bid Plus 5-Year Warranty on Transmission and Engine Per Unit |
| I-State Truck Center | $175,852.00 | $4,610.00 | $180,462.00 |
| Motor Power Equipment | $176,652.00 | $4,534.00 | $181,186.00 |
| TriState Truck & Equipment | $187,611.00 | $3,816.00 | $191,427.00 |
RECOMMENDATION
Staff recommends that Council award the contract for a 2017 56,000# GVW 12-yard dump truck with snow plow assembly and sander to I-State Truck Center in the amount of $180,462.00. This includes the new truck and the five-year warranty on the transmission and engine.