Consent 1.A.4.
Regular City Council Meeting
- Meeting Date:
- 01/23/2017
- TITLE
- Reject Bids – One New Current Model 2017 Trailer with CCTV Inspection Equipment for the Public Works Department
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
PROBLEM/ISSUE STATEMENT
Bids were received by the Distribution and Collection Division of the Public Works Department on December 27, 2016, to purchase a 2017 Trailer with CCTV Inspection Equipment. The Distribution and Collection Division's FY 2017 Budget includes funds for the replacement in accordance with the approved equipment replacement plan. Unit 7990 is scheduled for replacement. Unit 7990 will be traded, so the trade-in value is reflected in the net price submitted by the bidders. The City received two (2) bids, but neither company met bid specifications. Staff is asking Council to reject both bids and Public Works will revise the specifications and re-advertise for bids.
ALTERNATIVES ANALYZED
↵City Council may:
- Approve rejecting both bids or;
- Disapprove rejecting both bids.
FINANCIAL IMPACT
The invitation for bids was advertised on December 15 and 22, 2016 in The Billings Times. There is sufficient funding in the FY 2017 budget to cover the award.
RECOMMENDATION
Staff recommends that the City Council reject both bids to purchase the trailer with the CCTV inspection equipment and allow staff to revise the bid specifications and re-advertise.